Bid Coordinator

40 Miller St, North Sydney NSW 2060, Australia • Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us About the role Join Vocus as a Bid Coordinator and play a key role in our Bid Management team In this individual contributor role, you’ll support our bid team by ensuring responses to tenders, RFPs, and RFQs are accurate, compliant, and delivered on time. Reporting to the Bid Management Team Leader, you’ll keep bid activities running smoothly—managing documentation, tracking processes, and coordinating stakeholders—so our Bid Managers can focus on strategy, content, and customer success. This position follows Vocus’s hybrid work model (two days in the office). This role requires forensic levels of attention to detail and an ability to work under pressure and to demanding deadlines. Key responsibilities At Vocus, we thrive in an environment that creates new opportunities for our customers and our people. Adaptability, resilience, and a willingness to embrace change are key to success. As our business evolves, your responsibilities may grow and shift over time. In this role, you will: Coordinate Bid Processes – Manage day‑to‑day bid activities, ensuring milestones, timelines, and submission requirements are met. Manage Documentation – Maintain version control, format, and compile bid materials for internal review and final submission. Support Stakeholders – Schedule bid meetings, capture actions, and track deliverables from subject matter experts across the business. Maintain Content Library – Update and organise templates, case studies, and standard responses in the central bid content repository. Ensure Quality – Review submissions for completeness, formatting, and compliance with customer requirements. Track & Report – Assist with bid tracking and provide insights on activity volumes, outcomes, and key metrics. Drive Continuous Improvement – Identify opportunities to streamline processes and enhance bid turnaround efficiency. Adhoc Support Work – Complete questionnaires, portal compliance, and general support to sales leads. Key experience 3+ years in ICT bid coordination role Experience in supporting tenders or proposal processes within telecommunications or ICT Demonstrated ability to manage multiple stakeholders and tasks under tight deadlines Excellent organisational and administrative skills with high attention to detail Key skills Organisation & Time Management: Expert Detail & Quality Mindset: Expert Written & Verbal Communication: Expert Skills in Microsoft Office & Collaboration Tools: Expert Experience with CRM: Expert What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: Diverse and dynamic teams with a supportive and inclusive culture. Supportive career development plans with comprehensive ongoing training, support, and development opportunities. Flexible hours and a hybrid working environment Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers. Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more. Study assistance programs to excel your personal growth, learning and development. Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective. Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives. With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high‑capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well‑known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less‑likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia, #J-18808-Ljbffr