Finance and Administration Manager

At Evolution Trustees , we’re a rapidly growing corporate trustee offering a wide range of fiduciary services to major domestic and international institutions, including pension funds, asset managers, insurance companies, banks, and property investment firms. We partner with leading lawyers, fund administrators, and advisors to deliver solutions and manage complex transactions for various fund structures. Our focus is on achieving positive, long‑term outcomes for investors while delivering exceptional service. As a team, we embrace innovation and continually strive to improve. We are strengthening our internal capability and are seeking a Finance & Administration Manager to enhance the financial operations, controls and administrative processes that support our business. This is an exciting opportunity for a motivated accounting professional looking to step into a broader commercial role in a dynamic and supportive environment. For more about us, visit: What We Do International investors in significant Australian property transactions. Fund and asset managers both locally and internationally. Registered schemes with large numbers of individual unitholders. Wholesale schemes, including private equity, traded investments, and property trusts. Smaller bespoke matters requiring tailored solutions. Role Overview The Finance & Administration Manager plays a pivotal role in managing and enhancing the internal financial, accounting and administrative operations of the Evolution Trustees group. This includes leadership of a small offshore accounting team and responsibility for internal reporting, payroll, billing, budgeting and corporate administration activities. The role is ideal for a candidate from a business services, audit or management accounting background. You will be expected to coordinate and supervise the delivery of all core finance processes, ensuring compliance, efficiency and accuracy across the organisation’s financial and administrative functions. ~30% hands‑on (accounting tasks, reconciliations, payroll, analysis) ~70% supervisory/review (offshore team management, process oversight, approvals, quality review) Key Responsibilities Oversee the preparation of audited annual financial statements for all Evolution group corporate entities. Coordinate audit processes and manage relationships with external auditors and advisors. Supervise and review BAS, payroll tax, income tax returns and other statutory filings. Maintain strong financial controls, documentation and accounting policies. Ensure internal reporting complies with relevant accounting and tax requirements. Management Accounting Lead the preparation and review of monthly management accounts, including variance analysis and commentary. Supervise offshore staff preparing journals, reconciliations and monthly schedules. Prepare and maintain budgets, forecasting models and cash‑flow projections. Support senior leadership with financial insights and ad‑hoc analysis. Oversee accounts payable processes and vendor payment cycles. Supervise offshore debtors collections, ensuring timely follow‑up of outstanding amounts and escalation when needed. Maintain robust payment controls and reconciliations. Manage the end‑to‑end payroll process, including compliance, superannuation and PAYG. Oversee the management of the leave register, ensuring accurate tracking and reporting. Lead the monthly billing cycle, including invoice preparation, revenue reconciliations and adjustments. Ensure internal approval workflows and authority limits are adhered to. Board Reporting & Corporate Governance Coordinate preparation of materials for board reporting, including management accounts, KPI reporting and compliance updates. Supervise offshore staff responsible for preparing KPI datasets and monthly reporting metrics. #J-18808-Ljbffr