Executive Support Administrator

At Rosewood, our mission is to provide premium care and enhance the quality of life for ageing individuals. As a leading aged care provider in Western Australia, we pride ourselves on our values of Integrity, Professionalism, Respect, Care, Inclusion, Joy, and Innovation. We are currently seeking a Senior Administrator who will be providing high-level administrative and governance support to the Executive Team. The Position Maintain and update Rosewood’s suite of policies, procedures, and templates, ensuring compliance with legislative and regulatory requirements. Manage document control systems, version integrity, and review schedules to support organisational consistency and accessibility. Coordinate policy and procedure reviews with document owners and stakeholders. Support the maintenance of Quality Management Systems and assist with re-registration and audit preparation. Provide high-level executive administrative support, including calendar management, meeting coordination, and preparation of reports and correspondence. Assist with the preparation, formatting, and quality‑checking of executive and board documentation. Coordinate the collation of reports and papers for executive and board review. Identify and implement improvements in administrative, governance, and document control processes. Support internal audits, compliance reviews, and quality improvement initiatives. Ensure all governance and administrative activities uphold Rosewood’s commitment to safe, high-quality, person‑centred care. About You At least 5 years’ experience in a senior administration role. High level of professionalism with excellent communication skills. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong time management and ability to prioritise multiple tasks. Ability to work independently and as part of a collaborative team. Strong keyboard skills with excellent attention to detail and speed. Strong problem‑solving and initiative. Experience within the aged care, healthcare, or not‑for‑profit sector is desirable but not essential. Why Rosewood? Joining Rosewood means becoming part of a team that is passionate about making a difference in the lives of our residents. Benefits: a competitive salary with non‑profit salary packaging allowing you to save up to $18,550 on tax each year. Our People. An incredible team and supportive leadership Join a group of passionate individuals who work collaboratively to achieve big things. With real support from our leadership team, you'll never feel alone in your journey. Instead, you'll be part of a community that values your contributions and celebrates your achievements. Our Culture. Our team is supportive, collaborative and open to new ideas, and we have a professional but relaxed and friendly work environment. People enjoy coming to work to share in the camaraderie of the team and we love what we do It’s a team of smart wonderful people with big hearts, who are passionate about making a difference in the lives of our residents. Ownership. We value committed and bright people who share in our vision, and you will have ownership of your responsibilities and the opportunity to contribute to key administrative improvements that support our organisation‑wide training framework. To Apply If you’re interested in knowing more, please apply now through Seek and we’ll be in touch to discuss the position in more detail. All applications and conversations will be treated with the strictest of confidence. Please note that Rosewood reserve the right to begin the interview process at any stage of the recruitment and will contact shortlisted applicants directly. Rosewood is an equal opportunity employer. We embrace the diverse talent of our people and treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or beliefs. We encourage applications from people from a wide variety of experiences and backgrounds. Application Questions How many years’ experience do you have as a Support Administrator? Do you have experience working in the not-for-profit sector? Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? Do you have data entry experience? What's your expected annual base salary? #J-18808-Ljbffr