Office Manager
Vor 5 Tagen
Join us as an Office Manager at our new Melbourne office and transform our workspace with your exceptional organizational skills and passion for communication and engagement.
So, who are we?
Hello, we’re IG Group. No, not Instagram – though we're a pretty big deal ourselves. We’re a global, FTSE 250-listed company made up of a collection of progressive fintech brands in the world of online trading and investing. The best part? We’ve snapped up many awards for our top-class platforms, forward-thinking products, and incredible employee experiences.
We believe in financial freedom. And our purpose is to help ambitious people achieve it. Around 400,000 people use our groundbreaking technology and forward-thinking platforms to trade the financial products they know and love.
Did we mention we have offices in 18 countries? Yes, when you join IG Group, you'll have the chance to work across multiple brands, with people all over the world. Join us for an exciting future and let’s innovate together.
Your role in the team
As the Office Manager, you will be the heartbeat of our office, introducing efficiency and ensuring everything runs smoothly while supporting the leadership team with employee engagement and fostering a positive workplace culture.
What You’ll Do
Office Administration & Facility Management
- Be the go-to person for all facilities related tasks.
- Be responsible for processing, approving, and troubleshooting all facilities-related invoices and collaborating with Accounts Payable.
- Coordinate deliveries and manage relationships with cleaning companies to ensure a pristine office environment.
Safety & Compliance
- Ensure the office complies with leaseholder obligations for regular safety checks.
- Organize and arrange training for office fire wardens and first aiders, and maintain Work Safe policies and procedures.
- Implement and manage health initiatives like the flu vaccination program.
- Handle mail delivery, prepare dilapidation reports for finance.
Creating a Fun and Welcome Workplace
- Keep the kitchen pantry stocked and organize weekly milk and fruit deliveries to keep everyone fueled and happy.
- Ensure cleanliness is maintained in common areas and meeting rooms are well-presented at all times.
- Coordinate office functions, hub drinks, and external staff events to foster a fun and inclusive atmosphere.
- Plan and organize festive events like Christmas parties and staff gatherings, making sure every occasion is memorable.
Office Management and Maintenance
- Handle utilities provider reviews and support management of ESG responsibilities and targets.
- Manage stationery and office equipment orders, ensuring everything is in place for peak productivity.
- Provide oversight to and coordinate all facilities maintenance tasks. Communication & Vendor Management
- Onboard new vendors and work with Vendor Management to ensure they meet our high standards.
- Communicate weekly office updates to keep everyone informed and engaged.
Who We’re Looking For
You’re curious about things like the client experience, the rapid developments in tech, and the complex world of fintech regulation. You’re also a confident, creative thinker with a knack for innovating. We know that you know every problem has a solution. Here, you can try new ideas, and lead the way in creating inspiring experiences for our clients and everyone around you.
We don’t fit the corporate stereotype. If you want to work for a traditional, suit-and-tie corporate that just gives you a pay cheque at the end of the month, we might not be for you. But, if you have that IG Group energy and you can stand behind what we believe in, let’s raise the bar together.
What You’ll Need For This Role
We are seeking someone who is not only detail-oriented and efficient but also creative and enthusiastic about enhancing the office experience for our team.
- Strong Organizational Skills: The ability to manage multiple tasks and priorities with a keen eye for detail.
- Excellent Communication: Outstanding verbal and written communication skills to effectively liaise with staff, vendors, and visitors.
- Proactive Problem-Solving: A proactive approach to identifying issues and implementing solutions to maintain smooth office operations.
- Creativity and Innovation: A flair for coming up with innovative ideas to improve office processes and enhance employee engagement.
- Interpersonal Skills: The ability to build strong relationships with colleagues and create a positive, inclusive workplace culture.
- Technical Proficiency: Comfort with office technology and systems, including invoicing and expenses, maintenance tracking, and communication platforms.
- Flexibility and Adaptability: The ability to adapt to changing circumstances and tackle unexpected challenges calmly and effectively.
- Commitment to Safety and Compliance: A thorough understanding of safety protocols and compliance requirements in the office workplace to ensure a safe working environment.
How You’ll Grow
When you join IG Group, we want you to have more than a job – we want you to have a career. And you can. If you spot an opportunity, we want you to chase it. Stretch yourself, challenge your self-beliefs and go for the things you dream of. With internal and external learning opportunities, and the tools to help you skyrocket to success, we’ll support you all the way.
And these opportunities truly are endless because we have some bold targets. We plan to expand our global presence, increase revenue growth, and ultimately deliver the world’s best trading experience. We’d love to have you along for the ride.
The perks
It really is more than a job. We’ll recognise your talent and make sure that you can still have a life – at work, and outside of it. Networks, committees, awards, sports and social clubs, mentorships, volunteering opportunities, extra time off… the list goes on.
- Performance based incentives
- Company contributions to insurance and medical plans
- Career-focused technical and leadership training
- Contribution to gym memberships and more
- Option to participate and create ESG initiatives based on IG Brighter Future Fund
- 2 additional days off a year for voluntary work
- 1 additional day off to celebrate your Birthday
- A state of the art office with breakfast bar and more
Where you’ll work
We follow a hybrid working model; we reckon it’s the best of both worlds. This model also feeds into our secret ingredients for innovation: diversity, flexibility, and close connection. Plus, you’ll be welcomed into a diverse and inclusive workforce with a lot of creative energy.
Ask our employees what their favourite thing is about working at IG, and you’ll hear an echo of ‘our culture’ That’s because you can come to work as your authentic self. The things that make you, you – like your ethnicity, sexual orientation, faith, age, gender identity/expression or physical capacity – can bring a fresh perspective or new skill to our business.
That’s why we welcome people from various walks of life; and anyone who wants to help us realise our vision and strategy.
So, if you’re keen to connect with our values, and lead the charge on innovation, you know what to do.
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