Procurement Officer(P3)

vor 1 Woche

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Procurement Officer(P /

Organization:
MTPS-Office of Procurement Services

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 6:05:52 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Multiple positions
Organizational Setting


The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes.


Its mission statement is as follows:
"MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.


The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories.

The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.

Main Purpose


Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.

Role

The Procurement Officer is a contracting and negotiating authority within delegated limits

Specifically, he/she is:
a Specialist in the procurement of a specific range of commodities and services;
an agent promoting the principles of best value for at all stages of the procurement cycle; and

an analyst reviewing existing policy, processes and procedures and recommending improvements.

Functions / Key Results Expected


As an expert for a particular category of goods and services, research and analyse the market, demand, stakeholder's requirements, develop standards and criteria for the evaluation of goods, services and suppliers, and develop and implement a variety of procurement strategies.

Initiate and follow through on medium complex procurement projects.


Prepare medium complex Procurement Plans and propose a Procurement Strategy and issue tenders and contracts for goods, equipment and services.

Lead the evaluation committee members, ensure that different options and outcomes are considered.

Document results in a procurement plan and exercise signatory authority for procurements up to Euro


Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.

Meet with vendors to discuss performance issues that may have occurred.

Keep abreast of best practices and makes recommendations for continuous process and policy improvements.

Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

  • Communication
  • Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
  • Achieving Results
  • Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
  • Teamwork
  • Actively contributes to achieving team results. Supports team decisions.
  • Planning and Organizing
  • Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
    Functional Competencies

Name

Definition

  • Commitment to continuous process improvement
  • Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
  • Partnership building
  • Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.
  • Persuasion and influencing
  • Persuades and influences effectively by building support for ideas and initiatives through the effective presentation of facts and evidence. Identifies and anticipates partner and stakeholder needs to gain their commitment.
    Required Expertise

Function

Name

Expertise Description

  • Administrative Support
  • Data Mana

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