Procurement Assistant

vor 1 Woche

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Procurement Assistant (NS)(G /

Organization:
NSNS-Programme, Budget and Reporting Unit

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 4:28:42 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting


The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.

The Division of Nuclear Security (NSNS) is responsible for establishing, coordinating and implementing the IAEA's nuclear security programme to protect against, detect and respond to criminal acts or acts of nuclear terrorism and threats thereof

NSNS comprises four Sections:

  • Nuclear Security of Materials Outside of Regulatory Control Section
  • Nuclear Security of Materials and Facilities Section
  • Information Management Section
  • Programme Development and International Cooperation Section


The Programme Development and International Cooperation Section (PDIC) provides support to the overall planning and coordination of the work of the Division including responsibility for and management of the Nuclear Security Fund, the evaluation of results, financial matters; and interaction with and reporting to donors.

PDIC assists in the development and promotion of nuclear security through development of IAEA guidance in nuclear security, promotion of relevant international legal instruments, facilitating nuclear security working and advisory groups, and providing Divisional communications and outreach support.

The Section assists in human resource development in nuclear security for Member States, coordinating and advising on overall strategy, methodology and evaluation development for the Division's education and training programmes.

It coordinates two collaborative Networks for nuclear security education and training, one for nuclear security academic and educational institutions (INSEN) and one for national Nuclear Security Support Centres (NSSCs).


The Programme, Budget and Reporting Unit supports the Division of Nuclear Security on programme and project formulation, output delivery, implementation and results-based evaluation and reporting.

It coordinates across the Division and other relevant stakeholders to ensure the timely and accurate preparation of the Division of Nuclear Security's programme, budget and reporting, including activities carried out under the Nuclear Security Fund.

It advises on and approves fund allocation and fund matching, balancing Member States' requests with donor contribution agreements and conditions.

It monitors the programme and budget process, from planning to implementation and reporting, providing guidance for an effective and efficient results-based management of financial resources.

The Unit utilizes a results based programming approach to provide Member States with high quality, well-focused and timely information on programmatic activities and to monitor and report on outcomes and achievements.

Within the context of IAEA's Partnership and Resource Mobilization Policy, the Unit applies a coherent resource mobilization plan for the Nuclear Security Fund (NSF), actively liaises with internal and external partners in the implementation of this plan and ensures systematic and transparent reporting on fundraising and related communication activities and results.

Main Purpose


In support of a team effort dedicated to improve nuclear security in Member States, the Procurement Assistant carries out the administrative assignments required to initiate and coordinate procurements for equipment as required for the implementation of the Nuclear Security Plan.


In particular, he/she serves as the administrative focal point for procurement activities in the Division of Nuclear Security (NSNS) so that necessary equipment and supplies are procured according to established administrative procedures and terms of use of the contribution, tracks the progress of the procurement and provides data necessary for effective project and budget control within NSNS.

Functions / Key Results Expected

  • In cooperation with the NSNS responsible professional officer, initiate Requests for Procurement (RfPs) for over 150 procurements valued at approximately 10m per year, including the documentation of technical specifications, the input of budget information and ensure that all relevant documents are attached to the RFPs.
  • Utilize AIPS to monitor and track all procurement actions from initiation to delivery of goods and inform the relevant professional officer in case of problems. Initiate action in the case of late delivery and identify issues/problems related to delivered goods, including

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