Supervisor (Language and Desktop Publishing

vor 1 Woche

Wien, Wien, Österreich United Nations Vollzeit

This position is located in the French Text Processing Unit of the French Translation and Text Processing Section (FTTS) of the Conference Management Service (CMS), Department for General Assembly and Conference Management (DGACM) in Vienna.

CMS operates administratively under the Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will be working under the direct supervision of the Chief of the Section

Responsibilities:

The incumbent will be responsible for the following duties:

  • Organize, plan, control, coordinate and supervise the work of the Unit to ensure efficient and effective processing and production of camera-ready documentation, establish priorities and give special instructions as needed.
  • Register incoming and outgoing documents in gDoc 2.0 in order to control flow of work in and out of the Unit and monitor deadlines.
  • Organize, plan, coordinate and supervise the quality control tasks performed by the Unit on documents translated by external contractors and liaise with the revisor(s) in charge of quality control in the Section.
  • Review all finished documents to ensure conformity with the drafts and with UN editorial directives and standarmat and presentation.
  • Ensure the accuracy of the word count of the documents.
  • Ensure that completed documents are properly stored in gDoc 2.0 and properly prepared for archiving on the Optical Disk System (ODS), coordinate with the ODS focal point in Document Management Unit regarding their compatibility and use various software programs to convert texts into different formats when on for
  • Maintain uptodate records of all documents processed by the Unit/Section.
  • Monitor the production data of the Unit using gData 2.0; prepare and maintain statistical data and records and provide a variety of reports extracted from gData 2.0 upon request.
  • Manage staff performance.
  • Liaise with editors, translators, document control officers and consulting officers regarding the status and processing of documents, in particular corrections, advance versions etc.
  • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, participating in knowledge management, planning and decisionmaking processes.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Liaise with IT staff with regard to ITrelated matters, requirements and enhancements.
  • Perform other related work as required.
Competencies
Professionalism

Planning and organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managing Performance

Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education
High school diploma or equivalent.

A recognized first-level university degree (Bachelor's degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification


Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Supplemental training in supervision or communication is desirable.

Work Experience
A minimum of seven years (or 5 years in combination with a first-level university degree (Bachelor's degree or equivalent)) of progressively responsible language and desktop publishing experience (draft typing, formatting, copy editing, proofreading and creating typographical layout of documents

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