Human Resources Assistant

vor 1 Woche

Wien, Wien, Österreich United Nations Vollzeit

This position is located in the Staffing Team, Staffing (ST), Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna.

The Human Resources Assistant will work under the direct supervision of the Human Resources Officer leading the Staffing Team (ST) and the overall guidance of the Chief, SDOS.


Responsibilities:

Within assigned authority, the incumbent will be responsible for the following specific duties:
Staffing and Outreach

  • Act as strategic business partner to hiring offices throughout the entire staffing process from advertising vacancies until selection.
  • Support hiring managers in the development of assessments, and prove quality assurance on questions, as well as maintain and enable the use of the UN testing and assessment platform.
  • Facilitate the advertisement of job openings, including preparing and maintaining recruitment case files for staff.
  • Determine eligibility of applicants and conduct reference checks.
  • Support hiring offices with outreach for job openings, focusing on diversity, especially on gender parity and geographical distribution and engaging with internal and external counterparts.
  • Actively monitor gender and geographic distribution amongst client offices, highlighting respective measures as appropriate, prepare and participate in various outreach activities.
  • Assist in the preparation of necessary documentation for distribution to various offices, departments and field offices.
  • Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
  • Support the development and implementation of staffing related initiatives and policies.
  • Provide comments, guidance and assistance to stakeholders on all aspects of the staffing process; prepare written responses to queries concerning HR related matters.
Administration & General

  • Onboard staff by conducting reference verifications, determining compensation and benefits, preparing offers of appointments, completing prerecruitment formalities and facilitating travel arrangements.
  • Administer benefits and entitlements of temporary staff, as applicable.
  • Advise and inform onboarding and separating staff on procedures and the related entitlements and assist them in final arrangements.
  • Act as focal point to individual staff members on matters related to salaries and allowances, and to substantive offices on all HR related matters.
  • Maintain effective and efficient communication with FRMS on staff salary, allowances and entitlement related issues;
  • Train and provide guidance to new and lowerlevel staff in the Team.
  • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assist with visualizations and updating information material such as web pages or brochures.
  • Perform other workrelated duties as required.
Competencies

  • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

Work experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja is desirable.

Solid work experience in staffing is desirable.

Solid work experience in administration of employee benefits and entitlement, is desirable.

Work experience within the United Nations system or similar international organization is desirable.

Work experience in conducting outreach for diversity is desirable.

Languages
English and French are

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