Senior Coordination Officer
vor 1 Monat
Tourism, Innovation and Sport (Organisation site )
Coordination Unit; Innovation; Brisbane City
The purpose of the role is to manage the delivery of divisional correspondence services, ensuring high quality and timely documentation is prepared for the Minister, Director-General, and Deputy Director-General.
This is done through supporting the Office of the Deputy Director-General and the Division to meet their objectives with ad hoc requests, encourage an environment in which high-quality and timely services are delivered by continually seeking improvements in systems and processes, establishing priorities and providing advice and training supported by the Office of the Deputy Director General.
As the Senior Correspondence Officer you will:
• coordinate and progress the daily flow of correspondence in and out of the division including follow-up action to ensure collation of responses within required timeframes
• liaise, negotiate and consult with divisional officers to ensure responses to requests are timely and meet content, style and format requirements
• review responses to all ministerial, executive and other correspondence to ensure adequacy of content, quality and standard of presentation and compatibility with government policy and departmental style guides coordinate the compilation, editing and processing of ministerial, executive and other correspondence for the division in consultation with internal business units and external agencies where appropriate
• assist in the delivery of the Ministerial and Executive Correspondence System's (MECS) ongoing training for the division including the updating of training manuals/templates/reporting
• develop and evaluate systems, procedures and divisional guidelines to assist staff when preparing executive level correspondence
• be proficient in the use of the department's MECS to create and register items, allocate and coordinate divisional responses, monitor and progress correspondence through its approval process
• prepare and monitor correspondence reports and monitor processes to ensure a timely turnaround and follow up of executive correspondence
• take ownership for the management of key high level tasks (e.g. Contentious Issues Brief, Country Briefs
• provide corporate governance and other support as required by the Office of the Deputy Director-General
• Foster a workplace culture that supports and promotes the interests of First Nations people and actively engage through our work to contribute to better outcomes for First Nations people
Applications to remain current for 12 months.
Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .
Please ensure you download all attachments and follow the instructions on how to apply.
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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.
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