Practice Manager

vor 2 Wochen

Sydney, Österreich Medlock Partners, incorporated Vollzeit

Practice Manager

Sydney

Salary up to $140k (inclusive of super) DOE

KPI Bonus on top of salary

Full time

Office based (Monday-Friday)

This role will suit a candidate who is a go-getter, who wants to be the lynchpin of an office, someone who can streamline processes and keep many plates spinning. If you have a strong administrative, office management, or operational background, and are looking for a new challenge, apply today. It would be an added bonus if you have experience within the legal field.

Duties Include:

Team Management and Development

  • Team Oversight and Training: Supervise and develop team members to ensure high performance levels.
  • Policy and Procedure Compliance: Model and enforce adherence to company policies and procedures within the team.
  • Staff Induction: Ensure thorough induction of all new employees into company policies and procedures.
  • Training Programs: Design and implement training programs to enhance staff skills and knowledge.

Systems and Processes

  • Professional Standards: Promote high professional standards through the "Raise the Bar" program, leading by example.
  • Manuals Management: Update office and paralegal manuals regularly and provide relevant training..
  • Timesheet Management: Ensure paralegal timesheets are submitted and approved by Friday evening.
  • Policy Review: Regularly review and update company policies to address business needs.

Budget and Financial Management

  • Weekly Budgets: Monitor and manage weekly budgets against billable hours, taking necessary actions.
  • Semi-Annual Budget Reports: Prepare budget versus billable hours reports for each lawyer every six months.
  • Annual Budget Reports: Develop annual budget versus billable hours reports for each lawyer.

Information Management

  • Referral Tracking: Maintain and manage an updated referral table.
  • Enquiry Follow-Up: Ensure new enquiries are followed up with a verbal response and email within 24 hours.
  • Email Management: Oversee and action items in the admin and accounts inboxes.
  • Staff Information Maintenance: Keep an up-to-date table with key staff details, including start dates, remuneration, budgets, and review schedules.

Invoice and Financial Processes

  • Invoice Approval: Verify incoming invoices and either process them or forward them for payment.
  • Disbursement Reconciliation: Ensure all disbursements are claimed and reconciled.
  • Bookkeeping Coordination: Ensure all invoices are sent out by the third business day each month.

Marketing Initiatives

  • Google Marketing: Evaluate and recommend improvements for Google marketing initiatives and analytics.
  • Website Management: Oversee the development and updates of the new IL website.

General Responsibilities

  • Diary Management: Assist with managing MD's diary as needed.
  • Recruitment: Manage recruitment activities, including advertising, candidate assessment, recommendations, and application follow-ups.

For more information, please apply today.

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