Administration Support

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At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

We are seeking an experienced Administration Support Officer to ensure all administrative tasks such as weekly timesheet/payroll management, invoicing and purchase orders, contractor qualifications and site access to be completed in an efficient and effective manner.

This role will report to the Administration Support Supervisor working Monday to Friday with flexible start times.

Some of your responsibilities may include:

Provide general administration support to all areas of the Security Sensitive - East business.

Manage processing of weekly/monthly customer invoicing which includes obtaining customer purchase orders, updating registers, processing of revenue, handling non-compliant invoicing queries, manage credit forms and assist with reporting through to Commercial Manager at end of month.

Review aged unposted revenue reports to provide understanding and document explanation for Commercial Manager.

Maintain databases and revenue/subcontractor reports as required for the team.

Train in all administration areas to provide back up support for Accounts Payable, Payroll, daily revenue processing for QLD & NSW and processing of rail & subcontractor invoices.

Identify areas of administrative processes that can be improved and support the design and development of new or refines processes or strategies to implement those improvements.

About You:

Previous experience in transport and logistics highly desirable or the willingness to learn as a great starting point into the administration field.

Very strong written and verbal skills.

A critical thinker with attention to detail.

Intermediate computer skills with particularly strong focus on excel skills.

A safety champion and a focus on compliance.

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

We are seeking an experienced Administration Support Officer to ensure all administrative tasks such as weekly timesheet/payroll management, invoicing and purchase orders, contractor qualifications and site access to be completed in an efficient and effective manner.

This role will report to the Administration Support Supervisor working Monday to Friday with flexible start times.

Some of your responsibilities may include:

• Provide general administration support to all areas of the Security Sensitive - East business.

• Manage processing of weekly/monthly customer invoicing which includes obtaining customer purchase orders, updating registers, processing of revenue, handling non-compliant invoicing queries, manage credit forms and assist with reporting through to Commercial Manager at end of month.

• Review aged unposted revenue reports to provide understanding and document explanation for Commercial Manager.

• Maintain databases and revenue/subcontractor reports as required for the team.

• Train in all administration areas to provide back up support for Accounts Payable, Payroll, daily revenue processing for QLD & NSW and processing of rail & subcontractor invoices.

• Identify areas of administrative processes that can be improved and support the design and development of new or refines processes or strategies to implement those improvements.

About You:

• Previous experience in transport and logistics highly desirable or the willingness to learn as a great starting point into the administration field.

• Very strong written and verbal skills.

• A critical thinker with attention to detail.

• Intermediate computer skills with particularly strong focus on excel skills.

• A safety champion and a focus on compliance.

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical. #J-18808-Ljbffr

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