Executive Officer

Job no: 0062960
Location:Parkville
Role type:Full-time, Continuing (Research Contingent)
Faculty:Architecture, Building and Planning
Department:Australian Urban Research Infrastructure Network (AURIN)

• Exciting opportunity to provide high-level governance support and operational coordination for the organisation, ensuring efficient project management and smooth office operations.
• This newly created role offers significant autonomy and responsibility within a highly collaborative and innovative team environment
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

About the Role

The Executive Officer & Coordinator at Australian Urban Research Infrastructure Network (AURIN) plays a crucial role in ensuring the smooth operation and governance of the organisation. This position supports the AURIN team, senior management, board, and committees by providing high-level coordination, project management, and administrative assistance. Reporting to the Head of Operations and Strategy, the incumbent will oversee essential functions such as diary management, system monitoring, document preparation, and office coordination, while also contributing to workforce and workspace planning. This role is integral to facilitating AURIN's mission to support urban research aimed at addressing critical issues like climate change and urban sustainability.

Your responsibilities will include:

• Coordinate a vibrant, professional, and welcoming work environment for the team and guests by managing AURIN’s office and facilities and working with the team, to ensure they are maintained in excellent order.
• Coordinate the workflow and documentation for the AURIN Director and coordinate closely with the Leadership Team and AURIN shared calendar to ensure optimal information flow between the Director and Leadership Team and the wider team as appropriate
• Provide Executive Officer support for AURIN committees to elevate their ability to deliver their objectives, including the Leadership Team and board committees (Management Board; Finance & Risk Management Committee, Scientific Advisory Committee, Industry Advisory Council, etc.).

Who We Are Looking For

You will have outstanding organisational skills, with a proven track record of providing high-quality advice and management support to senior staff. Your excellent communication, negotiation, and time management abilities will enable you to prioritise effectively and excel in a dynamic environment.

You will also have:

• Tertiary qualification in a relevant field or equivalent experience.
• Demonstrated relevant work experience.
• Experience in research infrastructure or research management.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

The Faculty of Architecture, Building and Planning is the leading educational and research institution in the Asia-Pacific region addressing the design and realisation of environments. It actively seeks to extend the linkages between education, research and practice in the built environment, and maintains excellent and extensive relationships with members of the built environment professions, government, professional associations and the wider community.

The Australian Urban Research Infrastructure Network (AURIN) is a project funded by the National Collaborative Research Infrastructure Strategy (NCRIS) and led by the University of Melbourne (UOM). AURIN is a national e-Infrastructure that links researchers, policy and decision makers, from academia, government and industry, to data, analytical tools and visualisation components to improve decision making within Australia’s cities and regional areas. AURIN enables researchers to investigate areas such as transport and mobility, housing, employment, population health, liveability, disaster resilience and many others.

What We Offer YouIn addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check outour benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more viaour website and stay connected with our stories and people onLinkedIn .

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

Join Us
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Fahim Farzadvia email at hr-careers@unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Advertised: 19 Jun 2024 12:05 AM AUS Eastern Standard Time

• Architecture, Planning and Building (Non-Academic) 1