Executive Assistant to the CEO and Executive Team

Vor 3 Tagen

Sunshine Coast Regional, Österreich Destiny Rescue Vollzeit

Headquartered in Warana, on the beautiful Sunshine Coast, we are looking for an experienced Executive Assistant who will be responsible for the smooth operation of the CEO and Executive offices in a dynamic and rapidly growing NFP organisation.

You will also

  • Provide extensive calendar management for the CEO. Prioritise inquiries and requests whilst troubleshooting conflicts.
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation, including compiling documents, reports and presentations and collecting and preparing information for meetings with staff and outside parties.
  • Provide support to the Executive Team and Board of Directors. Arrange and handle all logistics for meetings and events, schedule meetings, draft agendas, develop, compile, and distribute presentation materials and record meeting minutes.
  • Provide administrative support to help run theDestiny Rescue head office, including meeting and event management support as requested.
  • Being a International not-for-profit organisation, duties may be varied and changeable and a positive can-do attitude is a must.

The successful candidate will possess exemplary administrative skills, including proven ability to take minutes, be highly organised, detailed, and diplomatic, possess excellent people skills, have a friendly disposition and can multi-task very well. You will have previous experience working as an EA/or PA to a CEO or senior executives and can work to deadlines. You know how to always maintain a professional demeanor and can deal with a diverse group of stakeholders from the Board to employees to donors and Government officials. Your previous experience working in the not-for-profit sector will also be highly regarded.

In return the organisation offers you a great opportunity to join a fast growing organisation that is making a difference in communities across the world where you will be a truly valued member of the Executive and will receive a generous salary package commensurate with your skills and experience.

Qualifications & experience

  • Bachelor's degree in Business Administration, Communications, or related field.
  • At least ten years experience as an executive assistant, preferably in a not-for-profit organisation or corporate entity.
  • Demonstrated ability to work independently with minimal supervision supporting the executive team of a not for profit organisation or corporate entity.
  • Demonstrated ability to develop systems and processes to streamline efficiencies in a fast growing organisation.
  • Exceptional organisational and time management skills, with the ability to prioritise tasks and manage competing deadlines.
  • Strong written and verbal communication skills, with meticulous attention to detail.
  • Demonstrated ability to communicate both orally and in writing with persons from senior positions across government, not for profit and corporate organisations.
  • Demonstrated ability to solve problems, and knowledge of when to bring an issue to the attention of the appropriate manager/executive.
  • High proficiency in Microsoft Office Suite, Google Suite, Salesforce and other relevant software applications.
  • Experience in managing Human Resource management software (eg, 15Five)

Benefits

  • Generous salary package commensurate with your skills and experience, including a Salary Package (FBT Free) allowance.
  • Employee Assistance program
  • Ability to change the lives of children who have been trafficked into exploitation.
  • If you are looking for a role with purpose, come and help rescue children who are trafficked and abused
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