Vendor & Contract Management Specialist

Vendor & Contract Management Specialist page is loaded Vendor & Contract Management Specialist Apply locations Victoria, BC time type Full time posted on Posted 3 Days Ago job requisition id JR100664

Closing Date: Open Until Filled

Join BCI as a Vendor & Contract Management Specialist in Victoria, BC, and work for one of Canada's largest institutional investors. In this fast-paced role, your attention to detail and adaptability will be essential. You will focus on improving operations, managing vendor relationships, and ensuring efficient contract administration, all while contributing to enhanced value and performance.

As a Vendor & Contract Management Specialist, you will support the Procurement team in managing contracts across various technology categories, including staff augmentation, managed services, software, hardware, and cloud. Your responsibilities include assisting in the development and implementation of category strategies, building and maintaining partnerships, optimizing vendor performance, managing contract lifecycles, and ensuring service level agreements. Collaborating closely with internal and external stakeholders, you will contribute to delivering business value, performance, and pace, while effectively handling the sourcing plans and providing efficient vendor and contract management services on-site in Victoria.

• Bachelor's degree in Business, Supply Chain, or related field with Technology background

• 2+ years of experience in category management, strategic sourcing, and contract management in IT/Technology

• Experience assessing supply sourcing categories for staff augmentation, managed services, and vendor business process management

• Familiarity with Source-to-Pay process and developing sourcing strategies

• Excellent analytical and problem-solving skills, communication, and customer-service orientation

• Knowledge of contracting and vendor management for on-premise, cloud, subscriptions, and services

• Professional certifications like SCMP are an asset

• Proficient in MS Office applications (Word, Excel, PowerPoint)

The Finance department at BCI Operations handles investment and corporate accounting, valuations, financial reporting, budgeting, tax structuring, compliance, client engagement, finance operations, procurement, and investment performance analytics. As a trusted advisor, the team collaborates with internal partners, auditors, and external advisors to deliver accurate and relevant financial information. The Procurement team manages BCI's contract and vendor lifecycles, overseeing cost and vendor management and supporting departments in planning, sourcing, selecting, managing, and negotiating various goods and services.

• Engage with stakeholders to identify and capture sourcing and contracting needs for Technology categories

• Develop sourcing strategies for key services, including staff augmentation, managed services, and vendor business process service delivery models

• Coordinate Technology department stakeholders in RFP development and evaluation

• Collaborate or lead as the commercial SME on contracting activities

• Contribute to vendor and contract management processes, procedures, and tools

• Proactively identify risks and propose mitigation strategies

• Execute sourcing and contracting activities ethically and efficiently

• Monitor and track cost savings, cost avoidance, and other benefits from contract management activities

• Develop and maintain vendor profiles throughout contract life cycle

• Collaborate with stakeholders to manage vendor performance

• Develop and deliver briefs and presentations across the organization

• Perform contract administration aligned with Technology vendor management and corporate procurement procedures

• Undertake special projects or assignments as needed

• Identify, assess, and recommend process improvement activities

• Work from our downtown Victoria office; relocation support is available if needed

BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.

The annualized base salary range for this Victoria-based role is CAD $100,000 to $120,000.

The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the role they are being offered and consideration to internal equity.

We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.

Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, experience and expertise.

With our values as our anchor, it’s our people that help shape employee-focused initiatives and who create the environment we work in each day – all of which further strengthens our culture. BCI has been recognized as one of Canada’s Top 100 Employers – for the fifth consecutive year - and has built programs and benefits to support all our employees, including;

• Extended health and dental coverage, start on your first day of work. We have you covered

• Our telehealth provider Dialogue connects you and your family to virtual healthcare appointments

• Eligibility to the defined benefit BC Public Service Pension Plan providing you with a secure retirement income

• Time off includes: 20 days vacation, 6 paid sick days, 6 paid personal days, and 2 paid days for volunteering – to support physical, mental, and community health

• Work one day per week from home, plus an option to work from anywhere for up to one month each calendar year

• Annual wellness allowance provided to support an active lifestyle and promote physical well-being while working from home

• On-going learning through our in-house mentoring program, professional dues support, tuition reimbursement, and online and in-house learning

• Relocation support is available if a move to one of BCI’s locations is required

• Invested in your learning: BCI investment professionals lead a monthly Investment Club to share industry knowledge with employees who work in other departments

At BCI, we value diversity and believe in fostering an inclusive culture where all employees can be successful.

We are performance and client focused and value integrity; if you share these values, we want to know you. 

We recognize that some skills can be learned on the job and encourage all to apply.

If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), contact us at hr@bci.ca .

We would like to hear from you

British Columbia Investment Management Corporation (BCI) offers an exceptional opportunity to work at a world-class organization while living in a west coast setting. With $233 billion of gross assets under management, BCI is the provider of investment management services to British Columbia’s public sector. We invest globally across a range of asset classes and strategies in public and private markets.

Based in Victoria, British Columbia, with offices in Vancouver, New York City, and London, U.K., BCI manages a portfolio of diversified public and private market investments on behalf of our 32 British Columbia public sector clients.

The people who work at BCI are committed, passionate, and approachable. They aim for continuous improvement and share BCI’s core values of clients first, performance focused, world class, accountability, transparency, and integrity. Being recognized as one of Canada’s Top 100 Employers , Canada’s Top Family-Friendly Employers , and BC’s Top Employers exemplifies BCI’s ongoing commitment to be a progressive workplace of choice; one that attracts, retains, and promotes talent so that we can continue to work towards meeting our clients’ financial goals. As an active in-house asset manager, BCI depends on specialized skills and expertise to successfully execute its world-class investment strategies and fulfill client needs. We are currently expanding our team and our skill base to equip BCI for the future.