Finance Team Assistant

vor 2 Wochen

Wien, Österreich The United Nations Industrial Development Organization (UNIDO) Vollzeit

Requisition ID**:2262**
Grade **:SB2 - Local support**
Duty Station**: UNIDO HQ, Vienna Austria**
Category**:Local Support Personnel**
Type of job Posting**:Internal and External**
Employment Type**:NonStaff-Regular**
Duration**: 3 months (with the possibility of extension)**

Application deadline**:30-May-2023**

**Vacancy Announcement**
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL

**Only nationals or permanent residents of the country of the duty station are considered eligible.**

**ORGANIZATIONAL CONTEXT**

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Department of Finance (CMO/FIN) enables the Organization to achieve its business and strategic goals through the provision of financial services, including financial control functions at UNIDO Headquarters and in the Field. Aiming to ensure and maintain the financial integrity of the Organization, the Department develops, maintains and operates policies, systems and tools to facilitate the effective management of the financial resources at the disposal of the Organization. The services provided include budgeting, financial control, financial planning, management of both budgetary and extra-budgetary financial resources; cash management and treasury operations; determination, management and reporting of assessed contributions; receipts and disbursements of funds, including payroll operation for Headquarters and Field staff; financial management of technical cooperation services; and accounting and reporting for both budgetary and extra budgetary activities of the Organization.

It reviews and implements improvements to the ERP processes to improve efficiency and internal operations. In addition, the Department acts as the focal point for interaction with the external auditors and operates the audit support system. It also liaises with Member States, policymaking organs and other strategic partners on financial matters.

The Accounts, Payments and Treasury Division (CMO/FIN/APT) provides effective and efficient systems for accounting, payroll, invoice processing, travel advance and expense report processing, billing, accounts receivable and payable operations as well as cash and investment management.

**PROJECT CONTEXT**

**_Content and methodology of the supervision:_**_ _**The Finance Assistant’s assignment will be task driven. The work plan will be prepared by the Unit Chief. The plan will be updated periodically. Guidance will be provided on daily work outputs and they are constantly monitored against tasks assigned and actually achieved.

**MAIN DUTIES**
- 1. Verifies and processes consultants payroll:_
- Inputs financial data in the payroll system, namely, advances, recoveries, overtime, etc.
- Validation of banking details entered by staff via ESS including entering of bank details in case of no or limited access to ESS.
- Reviews computer production runs for completeness and correctness of entitlements and initiate corrective actions as necessary.
- Searches background information for preparing responses to queries from staff and others on payroll-rel

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