Team Assistant

vor 3 Wochen

Wien, Österreich World Bank Group Vollzeit

**Job #**:

- req25175**Organization**:

- IFC**Sector**:

- Administration/Office Support**Grade**:

- GB**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Vienna,Austria**Required Language(s)**:

- English**Preferred Language(s)**:

- German**Closing Date**:

- 2/7/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

The IFC Vienna team is looking for a highly organized, energized and seasoned Team Assistant (GB grade), capable of operating effectively and discreetly in a demanding fast-paced environment, to serve to the IFC teams in Vienna with a range of administrative and client support services.

**Main Duties and Accountabilities**:
***
- Provide a wide range of office support to the Vienna teams and management
- Provide specialized support for database management, task management, major event, planning and logistics, travel arrangements, editorial assistance, etc.
- Arrange meetings and ensure all logistics (hospitality, conference rooms, audiovisual, video conferences, visitor passes, etc.) are completed in a timely manner.
- Coordinate travel requests and process statement of expenses for consultants. Process STC and Firm contracts according to World Bank Guidelines.
- Assist with coordination of mission agendas as needed.
- Coordinate team schedules taking priorities into account, monitoring changes, and communicating the information to appropriate staff, including officials or clients outside the World Bank Group.
- Solve non-routine problems (e.g., responds to requests requiring file search, etc.).
- Handle incoming and outgoing written & verbal communications with clients.
- Exercise quality enhancement for projects and documents ensuring adherence to departmental, VPU and institutional guidelines.
- Provide strong research support and use relevant IT software to retrieve, maintain and manipulate data.
- Provide support to the senior staff in their travel and logístical arrangements, i.e., hotel reservations, air ticket reservations, visa requests, as needed.
- Maintain accurate and efficient filing (paper and electronic).
- Back-up of administrative team colleagues when necessary.

**Selection Criteria**
- Bachelor Degree with at least 2-3 years of experience in an international/multinational organization or equivalent combination of education and experience;
- Technology and systems knowledge - Has advanced proficiency of latest technology relevant to assigned responsibilities. Demonstrates initiative in learning and/or supporting implementation of emerging technology and systems relevant to effective work of the unit.
- Excellent office support and organizational skills, including being proactive and demonstrating the ability to prioritize and deliver assignments in a timely manner, often under severe time pressure
- Excellent command of written and spoken English, including ability independently draft a variety of formal and informal correspondence; to proofread/edit materials. Working knowledge of German Language will be a plus.
- Superior interpersonal and diplomacy skills including demonstrated ability to work in a team-oriented and multi-cultural environment; demonstrated ability to handle sensitive and confidential information with due discretion; ability to deal tactfully and discretely with high-level Bank and government officials.
- Institutional policies, processes, and procedures - Demonstrate good knowledge of administrative and policy guidelines, practices, products and services in area of assigned functional responsibility; can guide others in complex situations.
- Versatility and adaptability - Able to anticipate, facilitate and catalyze change in the business. Demonstrate continued learning attitude.
- Client Orientation - Able to establish partnership based working relationships with internal/external clients. Demonstrate independence, initiative, and autonomy in addressing clients' needs.
- Knowledge, Learning and Communication - Able to research and draft quality written materials or review adherence of written materials prepared by others to administrative requirements.
- Awareness of the corporate vision, strategy, and priorities - Maintain a good working knowledge of the Department’s strategy, priorities, programs, and products. Build and maintain strong and reliable working relationships with internal and/or external clients, Washington, and field offices.

World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our valu

  • Team Assistant

    Vor 5 Tagen

    Wien, Österreich The United Nations Industrial Development Organization (UNIDO) Vollzeit

    Requisition ID**:2265** Grade**:G4** Country**:Austria** Duty Station**:Vienna** Category**:General Service/Admin. Support** Type of Job Posting**:Internal and External** Employment Type**:Staff-Full-time** Appointment Type**:Fixed Term - 100 series** Minimum Annual Salary**:45,695** **EUR** Application Deadline**:20-Jun-2023** **Vacancy Announcement** This...

  • Team Assistant(G4)

    Vor 3 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Team Assistant(G4) - (2024/0204 (130838)) Organization: NS-Incident and Emergency Centre Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-04-04, 2:08:06 AM Closing Date: 2024-04-25, 4:59:00 PM Duration in Months: 24 Contract Type: Temporary Assistance - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Team Assistant(G4)

    Vor 3 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Team Assistant(G4) - (2023/0174 (009212)) Organization: SGOC-Section OC1 Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-03-09, 2:59:31 AM Closing Date: 2023-04-06, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment: Yes Organizational Setting The...

  • Team Assistant(G4)

    Vor 6 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Team Assistant(G4) - (2024/0061 (181893)) Organization: NSNS-Nuclear Security of Materials and Facilities Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-02-05, 5:56:58 AM Closing Date: 2024-02-26, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...

  • Team Assistant Gebäudemanagement

    vor 3 Wochen

    Wien, Österreich PRIMUM Real Solutions GmbH Vollzeit

    Dein neuer Job - herausfordernd und zukunftsorientiert! Auf das legen wir Wert... \[ Über-den-Tellerrand-Schauer \[ Mitdenker mit einem selbstständigen und organisierten Arbeitsstil \[ Engagierte, motivierte, zuverlässige und loyale Teamplayer \[ Du zeigst uns, was in dir steckt und überrascht uns positiv Auf das legst du Wert... \[...

  • Team Assistant

    Vor 6 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Director (OD), United Nations Office for Outer Space Affairs (UNOOSA). The incumbent will work under the direct supervision of the Programme Management Officer of the Office of the Director and under the overall guidance of the Director, Office for Outer Space Affairs. **Responsibilities**: Within assigned...

  • Team & Office Assistant (F/m/d)

    Vor 6 Tagen

    Wien, Österreich ready2order GmbH Vollzeit

    **Über die Rolle** Als Team & Office Assistant bei ready2order sorgst du für die Employee Happiness in unserem zentralen Büro in Wien. Gäste, Kunden sowie Pakete werden von dir in Empfang genommen und du unterstützt bei Tasks wie Reisemanagement und Teameventplanung. Außerdem organisierst du die Kommunikation mit dem Facility Management und auch in...

  • Administrative Assistant

    Vor 3 Tagen

    Wien, Österreich JLL Vollzeit

    JLL supports the Whole You, personally and professionally. **TECHNICAL COMPETENCIES**: Experience in a similar role, fluent speaker in English and German (written and oral) IT literate in MS Office and systems management software Experience in dealing with Landlords and Estate Agents Experience in dealing with customers and providing home search Able to...

  • Office & Team Assistant (M/w/d) - Real Estate

    vor 1 Woche

    Wien, Österreich weRECRUITING Vollzeit

    weRECRUITING bringt Talente zusammen! Als Spezialist für Fach - und Führungskräfte in der Immobilien-, Bau - und Finanzwirtschaft in Österreich legen wir gemeinsam mit unseren Kunden den Grundstein für den zukünftigen Erfolg. Mit unserem hochqualifizierten Netzwerk im gesamten D-A-CH Raum agieren wir flexibel, effektiv und erfolgreich. Unser Beitrag...

  • Office & Team Assistant (M/w/d) - Real Estate

    Vor 3 Tagen

    Wien, Österreich weRECRUITING Vollzeit

    weRECRUITING bringt Talente zusammen! Als Spezialist für Fach - und Führungskräfte in der Immobilien-, Bau - und Finanzwirtschaft in Österreich legen wir gemeinsam mit unseren Kunden den Grundstein für den zukünftigen Erfolg. Mit unserem hochqualifizierten Netzwerk im gesamten D-A-CH Raum agieren wir flexibel, effektiv und erfolgreich. Unser Beitrag...

  • Editorial Assistant

    Vor 5 Tagen

    Wien, Österreich Meaning Mag Vollzeit

    *must be located in Austria **Join Our Dynamic Publishing Team!** We are on the lookout for an enthusiastic and detail-oriented Editorial Assistant to join our vibrant editorial team. As an Editorial Assistant, you will play an essential role in our publishing process. This position involves a mix of administrative support, manuscript handling, and...

  • Administrative Assistant

    Vor 2 Tagen

    Wien, Österreich Chiesi Farmaceutici Vollzeit

    **Date**: 05-May-2023 **Department**: General Management **Team**: General Services, Security & Office Management **Job Type**: Direct Employee **Contract Type**: Permanent **Location**: Wien, AT Chiesi Pharmaceuticals GmbH is a subsidiary of the internationally successful private company Chiesi Farmaceutici S.p.A. based in Italy, which consistently...

  • Sales Assistant

    vor 2 Wochen

    Wien, Österreich headhunting for the best GmbH Vollzeit

    headhunting for the best GmbH ist Ihr Recruitment und Executive Search Spezialist in den Bereichen Consumer Goods, Fashion & Lifestyle. Unsere Auftraggeber zählen zu den erfolgreichsten und innovativsten Unternehmen am Markt. Wir finden für Unternehmen den richtigen Kandidaten und für den Kandidaten das passende Unternehmen. **Aktuell besetzen wir im...

  • Sales Assistant

    vor 3 Wochen

    Wien, Österreich headhunting for the best GmbH Vollzeit

    headhunting for the best GmbH ist Ihr Recruitment und Executive Search Spezialist in den Bereichen Consumer Goods, Fashion & Lifestyle. Unsere Auftraggeber zählen zu den erfolgreichsten und innovativsten Unternehmen am Markt. Wir finden für Unternehmen den richtigen Kandidaten und für den Kandidaten das passende Unternehmen. **Aktuell besetzen wir im...

  • Sales Assistant

    vor 2 Wochen

    Wien, Österreich headhunting for the best GmbH Vollzeit

    headhunting for the best GmbH ist Ihr Recruitment und Executive Search Spezialist in den Bereichen Consumer Goods, Fashion & Lifestyle. Unsere Auftraggeber zählen zu den erfolgreichsten und innovativsten Unternehmen am Markt. Wir finden für Unternehmen den richtigen Kandidaten und für den Kandidaten das passende Unternehmen. **Aktuell besetzen wir im...

  • Boutique Assistant

    Gefunden in: beBee jobs AT - Vor 3 Tagen

    Wien, Wien, Österreich Richemont Vollzeit

    Boutique Assistant (M/F/D)based in Vienna Do you match this profile? You are dynamic, flexible, communicative and a good listener.You are passionate about Jewelry, the Maison universe and art craftsmanship.You are comfortable in a sales environment in boutique in contact with both international and local customers.You are looking for a team spirit...

  • Steuerberater:in - Tax (Assistant) Manager:in

    vor 3 Wochen

    Wien, Österreich KPMG-Austria Vollzeit

    Zu den Benefits Zu den Kontakten **Weitblick **oder **Durchblick **? Bei KPMG - einem der größten Wirtschaftsprüfungs - und Beratungsunternehmen - ist beides möglich. Wir bieten hervorragende Karrierechancen, den Durchblick bei herausfordernden Aufgaben und die Möglichkeit im Weitblick spannende und vielfältige Tätigkeiten im Bereich der...

  • Steuerberater:in - Tax (Assistant) Manager:in

    vor 2 Wochen

    Wien, Österreich KPMG-Austria Vollzeit

    Zu den Benefits Zu den Kontakten **Weitblick **oder **Durchblick **? Bei KPMG - einem der größten Wirtschaftsprüfungs - und Beratungsunternehmen - ist beides möglich. Wir bieten hervorragende Karrierechancen, den Durchblick bei herausfordernden Aufgaben und die Möglichkeit im Weitblick spannende und vielfältige Tätigkeiten im Bereich der...

  • Research Assistant

    Vor 2 Tagen

    Wien, Österreich Oesterreichische Nationalbank Vollzeit

    Monetary Policy Section is responsible for the analysis and research of monetary policy and inflation at the OeNB. We are looking for interested students to support our team in research activities in the field of empirical monetary (macro)economic in a half-time position for a period of 2 years **Research Assistant (part-time,...

  • Executive Assistant(G5)

    Vor 3 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2023/0505 (003795)) Organization: MTHR-Division of Human Resources Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-07-27, 10:29:06 AM Closing Date: 2023-08-24, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...