Program Assistant
vor 4 Wochen
**Job #**:
- req30086**Organization**:
- IFC**Sector**:
- Administration/Office Support**Grade**:
- GC**Term Duration**:
- 3 years 0 months**Recruitment Type**:
- Local Recruitment**Location**:
- Vienna,Austria**Required Language(s)**:
- English**Preferred Language(s)**:
**Closing Date**:
- 11/8/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**
**Duties and accountabilities**:
- Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and follow up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements as needed.
- Perform basic office functions, including but not limited to, sorting and distributing incoming mail and faxes, answering telephones and receptionist duties, ordering and monitoring office supplies, maintaining unit files & contact databases, photocopying, scanning documents, budgetary tasks, etc.;
- Provide administrative support to staff visiting the Vienna office and assist in preparation and logístical planning for various events (e.g., conferences, meetings, seminars, etc.) in close coordination with other ACS staff;
- The Program Assistant may also be assigned responsibility for some aspect of the unit's administrative functions.
- Support the team in the smooth running of the office in relation to Office Maintenance and Procurement support;
- Use basic keyboard and word processing skills to assist in preparation of documents, spreadsheets, memos, letters, faxes and electronic mail;
- Act as back-up to other Assistants in the office in their absence or during a busy period;
- Support the team on all communications related activities to promote the team’s work.
**Selection Criteria**
- Bachelor’s degree with at least 4 years of relevant work experience in a large multinational organization
- Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook)
- High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature
- High degree of motivation, initiative, flexibility and reliability
- Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy
- Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
- Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs
- Ability to produce high quality work under pressure
- Effective time management and organizational skills
- Fluency in English. Proficiency in German is an advantage.
World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._
-
Program Assistant
vor 2 Monaten
Wien, Österreich IFC Systems Corporation Vollzeit**Program Assistant** **Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024...
-
Program Assistant
vor 2 Monaten
Wien, Österreich World Bank Group Vollzeit**Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant
vor 4 Wochen
Wien, Österreich IFC Systems Corporation Vollzeit**Program Assistant** **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant Manager
vor 1 Monat
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**: Program Assistant Manager **SUPERVISOR**: Program Access Manager **LOCATION**: Vienna, Austria HIAS is the global Jewish non-profit that protects refugees whose lives are in danger for being who they are. We help refugees rebuild their lives and advocate that all displaced people are treated with dignity. The...
-
Program Assistant
vor 4 Wochen
Wien, Österreich International Finance Corporation Vollzeit**Duties and accountabilities**: - Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements...
-
Wien, Wien, Österreich Magna VollzeitAssistant Program Manager to the Vice President of FinanceWe are looking for a highly organized and proactive Assistant Program Manager to support the Vice President of Finance, Continuous Improvement in managing the Finance Transformation Portfolio.This role combines program management, project execution, and executive communications to oversee the Finance...
-
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**:Program Assistant and Cultural Orientation Trainer **REPORTS TO**:Austria Program Manager and Cultural Orientation Manager **LOCATION**:Vienna, Austria **Purpose of the role**: **Program Assistant** To perform all fundamental administrative processes from the time of arrival in Austria to departure for refugee...
-
Finance Assistant/program Officer
vor 5 Monaten
Wien, Österreich Joint Vienna Institute VollzeitApplications are solicited for the position of **F**inance Assistant/Program Officer **at the Joint Vienna Institute (JVI), Vienna, Austria. The JVI—an international organization—is a regional training center created in 1992 by Austria, the International Monetary Fund, and several other international organizations. The JVI’s objective is to train...
-
International Programs Coordinator
vor 4 Wochen
Wien, Wien, Österreich IES Abroad Vienna VollzeitAbout IES Abroad ViennaIES Abroad Vienna is a non-profit organization that administers study abroad programs for U.S. college-aged students. Our mission is to provide high-quality educational experiences that foster global understanding and cultural competence.Job SummaryWe are seeking a highly motivated and organized individual to join our team as a Special...
-
Wien, Wien, Österreich Magna VollzeitAbout MagnaWe are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. Our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape.About the RoleWe are looking for a highly organized and proactive Assistant...
-
Wien, Wien, Österreich Magna VollzeitAbout usMagna is a technology company that develops innovative solutions for a sustainable future. Our mission is to make vehicles safer and cleaner, while serving our communities, the planet, and people.We are currently looking for a highly organized and proactive Assistant Program Manager to support the Vice President of Finance, Continuous Improvement in...
-
Executive Assistant
vor 4 Wochen
Wien, Wien, Österreich AOP Orphan VollzeitAOP Health is a pioneer in integrated therapies for rare diseases and critical care. We are seeking a highly skilled Executive Assistant to join our team in Vienna.This is a full-time position that requires a high level of administrative coordination, project management, and relationship management skills. The successful candidate will provide support to our...
-
Executive Assistant
vor 5 Monaten
Wien, Österreich Dynamo Technologies VollzeitWe are looking for an organized, methodical, and passionate Executive Assistant to support Dynamo's CEO. This opportunity allows you to work closely with the leadership team of a growing company with a vibrant work culture. The primary location for this role is our HQ in Tyson's / Vienna, VA. **Duties/ Responsibilities** - Performs various secretarial,...
-
Logistics Assistant
vor 1 Woche
Wien, Wien, Österreich IAEA VollzeitThe Department of Management at the International Atomic Energy Agency (IAEA) provides a range of services to support the organization's scientific and technical programs.As a Logistics Assistant - Store Operations, you will play a key role in ensuring the smooth operation of the IAEA's stores and warehouse facilities.The successful candidate will have a...
-
Assistant Executive Housekeeper
vor 2 Monaten
Wien, Österreich Mandarin Oriental, Vienna VollzeitDiese gehören zu den exklusivsten Wohnungen der Stadt, wobei die Eigentümer den legendären Service des Mandarin Oriental und den direkten Zugang zu den Hoteleinrichtungen genießen werden. *** The 17 Residences at Mandarin Oriental will be located on the top two floors of the building and will have private access to the roof, with several of the...
-
Assistant Executive Housekeeper
vor 2 Monaten
Wien, Österreich Mandarin Oriental, Vienna VollzeitDiese gehören zu den exklusivsten Wohnungen der Stadt, wobei die Eigentümer den legendären Service des Mandarin Oriental und den direkten Zugang zu den Hoteleinrichtungen genießen werden. *** The 17 Residences at Mandarin Oriental will be located on the top two floors of the building and will have private access to the roof, with several of the...
-
[austria Branch] Sales Assistant
vor 5 Monaten
Wien, Österreich LG Electronics Deutschland GmbH VollzeitSince the company was founded in 1958, our goal has been to enhance the lives and lifestyles of our customers through intelligent product features, intuitive functionality and exceptional performance. Today, millions of households around the world enjoy our products, whether TVs, audio, PC products or home appliances. In many areas of electronics, we are now...
-
[austria Branch] Sales Assistant
vor 5 Monaten
Wien, Österreich LG Electronics Deutschland GmbH VollzeitSince the company was founded in 1958, our goal has been to enhance the lives and lifestyles of our customers through intelligent product features, intuitive functionality and exceptional performance. Today, millions of households around the world enjoy our products, whether TVs, audio, PC products or home appliances. In many areas of electronics, we are now...
-
Assistant Executive Housekeeper
vor 2 Wochen
Wien, Österreich Mandarin Oriental, Vienna VollzeitWir suchen einen Assistant Executive Housekeeper für unser Pre-Opening Team im Mandarin Oriental, Vienna. Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 151 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich...
-
Assistant Executive Housekeeper
vor 3 Wochen
Wien, Österreich Mandarin Oriental, Vienna VollzeitWir suchen einen Assistant Executive Housekeeper für unser Pre-Opening Team im Mandarin Oriental, Vienna. Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 151 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich...
