Organisational Assistant

Vor 3 Tagen


Wien, Österreich Universität Wien Vollzeit

The University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a

**Organisational Assistant**

**at**
**the**
**Department of Sociology**

**Reference number***:
**13902**

The Department of Sociology, a subunit of the Faculty of Social Sciences, is hereby announcing a vacant position as organisational assistant for two professorships (Culture and Knowledge, and International Urban Sociology). The position is first to be held with a one-year time limit. Afterwards, there is the possibility to extend the employment for an indefinite period of time via mutual agreement.

**Duration of employment**: 1 year/s

**Extent of Employment**: 40 hours/week

Job grading in accordance with collective bargaining agreement: -54 VwGr. IIIa with relevant work experience determining the assignment to a particular salary grade.

Support of research operations:

- Support in organizing keynotes and presentations, conferences, symposia; Support of academic staff members in administrative issues
- Support and supervision of the coordination in both international teams, correspondence (German/English), organization of meetings, travel planning and absence management

Third-party administration and project management:

- Appointment and room coordination

Staff recruitment and management:

- Staff management and support for international scholars (Research Fellows, Visiting PhDs)
- Internal communication with university bodies regarding third-party and staff administration
- Communication with external service providers, funding bodies and project partners
- Representation activities within department's administration

**Profile**:

- High School Leaving Certificate
- Several years of relevant working experience in office
- Experience with events and project management
- Extensive IT proficiency (especially MS Office)
- Well-versed in Online-Meeting Tools
- Extensive English Proficiency, oral and written
- Business Administration expertise is an asset
- Excellent oral and written expression skills
- High social competence and communication skills
- Organizing and coordinating skills
- Ability to work autonomously combined with a soft skills in team work
- Flexibility, reliability, resilience
- Willingness to participate in training programs

Knowledge of university organizations and processes and experience in university administration are an asset

**Languages**:
**Language**

***

**Language level**

**Importance**
- German- Very good knowledge- MUST- English- Very good knowledge- MUSTFor further information please contact Finocchiaro, Lisa +43-1-4277-49271.

**Reference number: 13902



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