Program Assistant
vor 2 Monaten
**Program Assistant**
**Job #**:
- req29513**Organization**:
- World Bank**Sector**:
- Administration/Office Support**Grade**:
- GC**Term Duration**:
- 3 years 0 months**Recruitment Type**:
- Local Recruitment**Location**:
- Vienna,Austria**Required Language(s)**:
- English**Preferred Language(s)**:
- German**Closing Date**:
- 10/9/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**
**Country and Position Context**
The World Bank Group’s Office in Vienna houses several programs of the World Bank and the International Finance Corporation (IFC) Regional Hub. The World Bank Regional Director for the Western Balkans is also the Head of the Vienna Office. As of August 2024, besides staff and management of the Western Balkans CMU, the Vienna office hosts around three hundred global practice staff and managers of the ECA Region, some global teams, and the IFC. In order to ensure efficient support to Practice teams and management based in Vienna, the World Bank office in Vienna is seeking a well-organized, proactive and motivated individual for a Program Assistant position to support the Infrastructure (INF) Practice Group.
**Duties and Accountabilities**
The Program Assistant will be expected to:
- Provide administrative support to Practice Managers by managing calendars, organizing meetings, prioritizing and resolving scheduling conflicts and competing demands, ensuring background materials for meetings are available
- Respond and handle a wide-range of extensive and diverse inquiries, prioritizing and making timely decisions
- Communicate information to appropriate staff inside and outside the immediate work team
- Provide primary assistance in the implementation of the Practice Managers’ work program, including some specialized support in a specific area(s), e.g. task management, database management, etc.
- Participate in developing project/product timelines, using appropriate software, as well as support teams in using AI tools to accelerate, deepen, and sustain development impact
- Assist with preparing and processing project documentation in line with the Bank standard procedures
- Handle administrative and logistic arrangements for conferences, workshops, retreats, etc.
- Provide support with implementing a system to support office space coordination as guided by management
- Support the Practice Managers’ administrative procurement needs, following the World Bank corporate procurement policies; facilitate hiring of consultants and firms and coordinate invoicing; manage travel arrangements for consultants and group trips and submit travel expenses
- Provide back-up support to other Program Assistants in their absence or during periods of heavy workload. This may also include backing up the receptionist or other staff mapped to the CMU
- Undertake ad-hoc tasks as assigned by the Head of the Vienna office, as needed
**Selection Criteria**
- Minimum Education/Experience: Bachelor’s Degree with 5 years of relevant experience, or equivalent combination of education and experience.
- Previous experience with a project team and good knowledge of the World Bank policies and procedures.
- Outstanding interpersonal and communication skills, with ability to effectively interact with internal and external clients and staff at all levels.
- Proven high degree of flexibility and reliability, and a demonstrated capacity to handle variety of multiple concurrent activities, to prioritize and balance competing demands under pressure, while maintaining attention to detail.
- Demonstrated ability to work independently, respond to, and deal effectively in diverse situations with good judgment, discretion, and diplomacy in handling confidential and sensitive matters.
- Proficiency in advanced functions of standard Bank technology packages, i.e. SAP, Outlook, Excel, intranet, etc.
- Proven track record of high-quality work. Excellent organizational and administrative skills and demonstrated experience in the smooth operation of a busy office and related systems, assuming primary responsibility for organizing and coordinating workflow.
- Excellent communication skills, both written and spoken, in English. Fluency in German is desirable.
- Demonstrated excellent interpersonal, organizational, and time management skills.
- Proven ability to work effectively in a team-oriented, fast-paced environment, and contribute towards common goals.
**Competencies**
- Task Management - Demonstrates good organizational skills, can plan and prioritize own work and work of internal clients (e.g. manage manager’s calendar).
- Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
- Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
- Drive for Results - Takes pe
-
Program Assistant
vor 2 Monaten
Wien, Österreich World Bank Group Vollzeit**Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant
vor 2 Wochen
Wien, Österreich IFC Systems Corporation Vollzeit**Program Assistant** **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant Manager
vor 1 Monat
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**: Program Assistant Manager **SUPERVISOR**: Program Access Manager **LOCATION**: Vienna, Austria HIAS is the global Jewish non-profit that protects refugees whose lives are in danger for being who they are. We help refugees rebuild their lives and advocate that all displaced people are treated with dignity. The...
-
Program Assistant
vor 2 Wochen
Wien, Österreich International Finance Corporation Vollzeit**Duties and accountabilities**: - Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements...
-
Program Assistant
vor 2 Wochen
Wien, Österreich World Bank Group Vollzeit**Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant and Cultural Orientation Trainer
vor 4 Wochen
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**:Program Assistant and Cultural Orientation Trainer **REPORTS TO**:Austria Program Manager and Cultural Orientation Manager **LOCATION**:Vienna, Austria **Purpose of the role**: **Program Assistant** To perform all fundamental administrative processes from the time of arrival in Austria to departure for refugee...
-
Finance Assistant/program Officer
vor 5 Monaten
Wien, Österreich Joint Vienna Institute VollzeitApplications are solicited for the position of **F**inance Assistant/Program Officer **at the Joint Vienna Institute (JVI), Vienna, Austria. The JVI—an international organization—is a regional training center created in 1992 by Austria, the International Monetary Fund, and several other international organizations. The JVI’s objective is to train...
-
International Programs Coordinator
vor 3 Wochen
Wien, Wien, Österreich IES Abroad Vienna VollzeitAbout IES Abroad ViennaWe are a non-profit study abroad organization with a rich history of providing high-quality educational experiences for U.S. college-aged students. Our mission is to provide students with the opportunity to engage in meaningful cultural exchange and academic growth.Job SummaryWe are seeking a highly motivated and organized individual...
-
International Programs Coordinator
vor 3 Wochen
Wien, Wien, Österreich IES Abroad Vienna VollzeitAbout IES Abroad ViennaIES Abroad Vienna is a non-profit organization that administers study abroad programs for U.S. college-aged students. Our mission is to provide high-quality educational experiences that foster global understanding and cultural competence.Job SummaryWe are seeking a highly motivated and organized individual to join our team as a Special...
-
Programs and Initiatives Coordinator
vor 4 Wochen
Wien, Wien, Österreich IES Abroad Vienna VollzeitJob DescriptionThe Institute for the International Education of Students, IES Abroad, is a non-profit organization that administers study abroad programs for U.S. college-aged students. As a Special Programs and Initiatives Assistant, you will play a crucial role in supporting the organization's mission.Key ResponsibilitiesAssist the Internship Coordinator...
-
Wien, Wien, Österreich Magna VollzeitAbout MagnaWe are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. Our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape.About the RoleWe are looking for a highly organized and proactive Assistant...
-
Executive Assistant
vor 4 Wochen
Wien, Wien, Österreich AOP Orphan VollzeitAOP Health is a pioneer in integrated therapies for rare diseases and critical care. We are seeking an Executive Assistant to join our team in Vienna.This role involves providing high-level administrative support to our CEOs and CoS, as well as selective support for project management and relationship management activities.Your Key ResponsibilitiesSupport...
-
Personal Assistant to General Manager
vor 1 Monat
Wien, Wien, Österreich Marriott International VollzeitJob Title: Personal Assistant to General ManagerAt Marriott International, we are seeking a highly skilled and experienced Personal Assistant to support our General Manager in all administrative and organizational matters.Key Responsibilities:Provide secretarial and administrative support to the General Manager while maintaining strict confidentiality in all...
-
Executive Assistant
vor 3 Wochen
Wien, Wien, Österreich AOP Orphan VollzeitAOP Health is a pioneer in integrated therapies for rare diseases and critical care. We are seeking a highly skilled Executive Assistant to join our team in Vienna.This is a full-time position that requires a high level of administrative coordination, project management, and relationship management skills. The successful candidate will provide support to our...
-
Assistant Front Office Manager
vor 4 Wochen
Wien, Wien, Österreich Marriott International VollzeitJob Title: Assistant Front Office ManagerAt Marriott International, we are committed to delivering exceptional guest experiences. As an Assistant Front Office Manager, you will play a key role in ensuring the smooth operation of our front office area, providing personalized service to our guests, and contributing to the success of our hotel.Key...
-
Assistant Director of Food
vor 4 Wochen
Wien, Wien, Österreich Mandarin Oriental, Vienna VollzeitAssistant Director of Food & BeverageJoin the Mandarin Oriental, Vienna team as we prepare for our pre-opening phase. We are seeking an experienced Assistant Director of Food & Beverage to oversee the daily operations of our F&B department.Key Responsibilities:Oversee the daily operations of the F&B department, ensuring seamless execution of all food and...
-
Assistant Director of Food
vor 4 Wochen
Wien, Wien, Österreich Mandarin Oriental, Vienna VollzeitAssistant Director of Food & BeverageJoin the Mandarin Oriental, Vienna team as we prepare for our pre-opening and seek an experienced Assistant Director of Food & Beverage to lead our F&B department. As a key member of our team, you will be responsible for overseeing the daily operations of our F&B department, ensuring exceptional guest satisfaction, and...
-
Executive Assistant
vor 5 Monaten
Wien, Österreich Dynamo Technologies VollzeitWe are looking for an organized, methodical, and passionate Executive Assistant to support Dynamo's CEO. This opportunity allows you to work closely with the leadership team of a growing company with a vibrant work culture. The primary location for this role is our HQ in Tyson's / Vienna, VA. **Duties/ Responsibilities** - Performs various secretarial,...
-
Administrative Assistant
vor 4 Wochen
Wien, Wien, Österreich BOKU - Universität für Bodenkultur VollzeitJob Opportunity at BOKU - Universität für BodenkulturWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Department for Biotechnology, Institute for Bioverfahrenstechnik. The successful candidate will be responsible for providing administrative support for a drittmittelfinanzierten project.Key...
-
Administrative Assistant
vor 3 Wochen
Wien, Wien, Österreich BOKU - Universität für Bodenkultur VollzeitJob Opportunity at BOKU - Universität für BodenkulturWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Department for Biotechnology, Institute for Bioverfahrenstechnik. The successful candidate will be responsible for providing administrative support for a drittmittelfinanzierten project.Key...
