Program Assistant
vor 2 Monaten
**Program Assistant**
**Job #**:
- req29513**Organization**:
- World Bank**Sector**:
- Administration/Office Support**Grade**:
- GC**Term Duration**:
- 3 years 0 months**Recruitment Type**:
- Local Recruitment**Location**:
- Vienna,Austria**Required Language(s)**:
- English**Preferred Language(s)**:
- German**Closing Date**:
- 10/9/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**
**Country and Position Context**
The World Bank Group’s Office in Vienna houses several programs of the World Bank and the International Finance Corporation (IFC) Regional Hub. The World Bank Regional Director for the Western Balkans is also the Head of the Vienna Office. As of August 2024, besides staff and management of the Western Balkans CMU, the Vienna office hosts around three hundred global practice staff and managers of the ECA Region, some global teams, and the IFC. In order to ensure efficient support to Practice teams and management based in Vienna, the World Bank office in Vienna is seeking a well-organized, proactive and motivated individual for a Program Assistant position to support the Infrastructure (INF) Practice Group.
**Duties and Accountabilities**
The Program Assistant will be expected to:
- Provide administrative support to Practice Managers by managing calendars, organizing meetings, prioritizing and resolving scheduling conflicts and competing demands, ensuring background materials for meetings are available
- Respond and handle a wide-range of extensive and diverse inquiries, prioritizing and making timely decisions
- Communicate information to appropriate staff inside and outside the immediate work team
- Provide primary assistance in the implementation of the Practice Managers’ work program, including some specialized support in a specific area(s), e.g. task management, database management, etc.
- Participate in developing project/product timelines, using appropriate software, as well as support teams in using AI tools to accelerate, deepen, and sustain development impact
- Assist with preparing and processing project documentation in line with the Bank standard procedures
- Handle administrative and logistic arrangements for conferences, workshops, retreats, etc.
- Provide support with implementing a system to support office space coordination as guided by management
- Support the Practice Managers’ administrative procurement needs, following the World Bank corporate procurement policies; facilitate hiring of consultants and firms and coordinate invoicing; manage travel arrangements for consultants and group trips and submit travel expenses
- Provide back-up support to other Program Assistants in their absence or during periods of heavy workload. This may also include backing up the receptionist or other staff mapped to the CMU
- Undertake ad-hoc tasks as assigned by the Head of the Vienna office, as needed
**Selection Criteria**
- Minimum Education/Experience: Bachelor’s Degree with 5 years of relevant experience, or equivalent combination of education and experience.
- Previous experience with a project team and good knowledge of the World Bank policies and procedures.
- Outstanding interpersonal and communication skills, with ability to effectively interact with internal and external clients and staff at all levels.
- Proven high degree of flexibility and reliability, and a demonstrated capacity to handle variety of multiple concurrent activities, to prioritize and balance competing demands under pressure, while maintaining attention to detail.
- Demonstrated ability to work independently, respond to, and deal effectively in diverse situations with good judgment, discretion, and diplomacy in handling confidential and sensitive matters.
- Proficiency in advanced functions of standard Bank technology packages, i.e. SAP, Outlook, Excel, intranet, etc.
- Proven track record of high-quality work. Excellent organizational and administrative skills and demonstrated experience in the smooth operation of a busy office and related systems, assuming primary responsibility for organizing and coordinating workflow.
- Excellent communication skills, both written and spoken, in English. Fluency in German is desirable.
- Demonstrated excellent interpersonal, organizational, and time management skills.
- Proven ability to work effectively in a team-oriented, fast-paced environment, and contribute towards common goals.
**Competencies**
- Task Management - Demonstrates good organizational skills, can plan and prioritize own work and work of internal clients (e.g. manage manager’s calendar).
- Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
- Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
- Drive for Results - Takes pe
-
Program Assistant
vor 2 Monaten
Wien, Österreich World Bank Group Vollzeit**Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant
vor 4 Wochen
Wien, Österreich IFC Systems Corporation Vollzeit**Program Assistant** **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...
-
Program Assistant Manager
vor 2 Monaten
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**: Program Assistant Manager **SUPERVISOR**: Program Access Manager **LOCATION**: Vienna, Austria HIAS is the global Jewish non-profit that protects refugees whose lives are in danger for being who they are. We help refugees rebuild their lives and advocate that all displaced people are treated with dignity. The...
-
Program Assistant
vor 4 Wochen
Wien, Österreich International Finance Corporation Vollzeit**Duties and accountabilities**: - Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements...
-
Program Assistant
vor 4 Wochen
Wien, Österreich World Bank Group Vollzeit**Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...
-
Wien, Wien, Österreich Magna VollzeitAssistant Program Manager to the Vice President of FinanceWe are looking for a highly organized and proactive Assistant Program Manager to support the Vice President of Finance, Continuous Improvement in managing the Finance Transformation Portfolio.This role combines program management, project execution, and executive communications to oversee the Finance...
-
Wien, Österreich HIAS Inc Vollzeit**ORGANISATION**:HIAS RSC Austria **TITLE**:Program Assistant and Cultural Orientation Trainer **REPORTS TO**:Austria Program Manager and Cultural Orientation Manager **LOCATION**:Vienna, Austria **Purpose of the role**: **Program Assistant** To perform all fundamental administrative processes from the time of arrival in Austria to departure for refugee...
-
Finance Assistant/program Officer
vor 6 Monaten
Wien, Österreich Joint Vienna Institute VollzeitApplications are solicited for the position of **F**inance Assistant/Program Officer **at the Joint Vienna Institute (JVI), Vienna, Austria. The JVI—an international organization—is a regional training center created in 1992 by Austria, the International Monetary Fund, and several other international organizations. The JVI’s objective is to train...
-
Wien, Wien, Österreich Magna VollzeitAbout MagnaWe are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. Our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape.About the RoleWe are looking for a highly organized and proactive Assistant...
-
Wien, Wien, Österreich Magna VollzeitAbout usMagna is a technology company that develops innovative solutions for a sustainable future. Our mission is to make vehicles safer and cleaner, while serving our communities, the planet, and people.We are currently looking for a highly organized and proactive Assistant Program Manager to support the Vice President of Finance, Continuous Improvement in...
-
Executive Assistant
vor 1 Monat
Wien, Wien, Österreich AOP Orphan VollzeitAOP Health is a pioneer in integrated therapies for rare diseases and critical care. We are seeking a highly skilled Executive Assistant to join our team in Vienna.This is a full-time position that requires a high level of administrative coordination, project management, and relationship management skills. The successful candidate will provide support to our...
-
Executive Assistant
vor 5 Monaten
Wien, Österreich Dynamo Technologies VollzeitWe are looking for an organized, methodical, and passionate Executive Assistant to support Dynamo's CEO. This opportunity allows you to work closely with the leadership team of a growing company with a vibrant work culture. The primary location for this role is our HQ in Tyson's / Vienna, VA. **Duties/ Responsibilities** - Performs various secretarial,...
-
Logistics Assistant
vor 2 Wochen
Wien, Wien, Österreich IAEA VollzeitThe Department of Management at the International Atomic Energy Agency (IAEA) provides a range of services to support the organization's scientific and technical programs.As a Logistics Assistant - Store Operations, you will play a key role in ensuring the smooth operation of the IAEA's stores and warehouse facilities.The successful candidate will have a...
-
Assistant Executive Housekeeper
vor 2 Monaten
Wien, Österreich Mandarin Oriental, Vienna VollzeitDiese gehören zu den exklusivsten Wohnungen der Stadt, wobei die Eigentümer den legendären Service des Mandarin Oriental und den direkten Zugang zu den Hoteleinrichtungen genießen werden. *** The 17 Residences at Mandarin Oriental will be located on the top two floors of the building and will have private access to the roof, with several of the...
-
Assistant Executive Housekeeper
vor 2 Monaten
Wien, Österreich Mandarin Oriental, Vienna VollzeitDiese gehören zu den exklusivsten Wohnungen der Stadt, wobei die Eigentümer den legendären Service des Mandarin Oriental und den direkten Zugang zu den Hoteleinrichtungen genießen werden. *** The 17 Residences at Mandarin Oriental will be located on the top two floors of the building and will have private access to the roof, with several of the...
-
[austria Branch] Sales Assistant
vor 6 Monaten
Wien, Österreich LG Electronics Deutschland GmbH VollzeitSince the company was founded in 1958, our goal has been to enhance the lives and lifestyles of our customers through intelligent product features, intuitive functionality and exceptional performance. Today, millions of households around the world enjoy our products, whether TVs, audio, PC products or home appliances. In many areas of electronics, we are now...
-
[austria Branch] Sales Assistant
vor 6 Monaten
Wien, Österreich LG Electronics Deutschland GmbH VollzeitSince the company was founded in 1958, our goal has been to enhance the lives and lifestyles of our customers through intelligent product features, intuitive functionality and exceptional performance. Today, millions of households around the world enjoy our products, whether TVs, audio, PC products or home appliances. In many areas of electronics, we are now...
-
Assistant Executive Housekeeper
vor 3 Wochen
Wien, Österreich Mandarin Oriental, Vienna VollzeitWir suchen einen Assistant Executive Housekeeper für unser Pre-Opening Team im Mandarin Oriental, Vienna. Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 151 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich...
-
Assistant Executive Housekeeper
vor 3 Wochen
Wien, Österreich Mandarin Oriental, Vienna VollzeitWir suchen einen Assistant Executive Housekeeper für unser Pre-Opening Team im Mandarin Oriental, Vienna. Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 151 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich...
-
1120 Wien, Österreich Magna Vollzeit Assistant Program Manager to the Vice President Finance Continuous Improvement (m/f/x) Job Number: 70142, City: Österreich, Gemeindebezirk Meidling About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our...