Regional Finance and Budget Officer

vor 3 Wochen

Wien, Österreich International Organization for Migration Vollzeit

Position Title**: Regional Finance and Budget Officer**
Duty Station**: Vienna, Austria**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 05 February 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname;_
- The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

The Regional Office (RO) oversees and provides strategic and technical support to IOM
activities within the Region. Within the RO structure, the Regional Resources Management Unit
(RRMU) provides support to all IOM Country Offices (COs) within the Region on accounting,
human resources, procurement, compliance, financial monitoring, risk, internal/external audit
compliance, and other resources management functions.

Under the overall supervision of the Regional Director (RD), and the direct supervision of the
Senior Regional Resources Management Officer (SRRMO), the Regional Finance and Budget
Officer will be accountable and responsible for monitoring and supporting the financial functions
of the Country Offices (COs) within the Region. They will work closely with relevant
Headquarters (HQs) divisions and finance and compliance units in Manila Administrative Centre

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(MAC) and Panama Administrative Centre (PAC) as necessary.

**_ Core Functions / Responsibilities:_**

1. Provide first‐line support and guidance to COs within the Region on IOM’s policies and
procedures relating to, finance, accounting, and treasury, with the view to increasing their
effectiveness while considering the specific regional and local context.

2. Facilitate compliance of the COs in the Region with the applicable IOM rules and regulations
in the area of finance. Follow up with COs on findings by the Regional Accounting Support
(RAS) unit in MAC on matters related but not limited to periodic reviews, accounts receivables,
periodic checklists and others while closely coordinating with colleagues of RAS Europe.

3. Create periodic financial monitoring reports for COs in the region focusing but not limited to
financial sustainability and bring any areas of concerns to the attention of the SRRMO.

4. Monitor and guide the financial management related practices and control processes of COs
in the Region including those relevant to the oversight of financial expenditure and
accountability. Highlight any anomalies, non-compliance or unusual practices to the SRRMO,
propose adequate measures to address those and support their implementation.

5. Monitor and analyze the overall financial situation of COs in the Region and provide regular
sustainability reports.

6. Support the COs in the preparation of donor financial reports in accordance with IOM’s
regulations and established procedures and support the COs in the orderly conduct of project
audits/verifications.

7. Guide the COs on the monitoring and implementation of internal controls to prevent fraud and
mismanagement and undertake visits to the COs under the responsibility of the RO and check
procedures and workflows to ensure efficiency and compliance.

8. Provide first-line support, guidance, and training to the resources management and/or other
staff in the Region regarding Enterprise Resource Planning (ERP) system and other institutional
technological solutions relevant to the area of expertise.

9. Support Country Offices in the Region on the periodic closure of accounts and ensure for
related compliance.

10. Guide the COs on the preparation for internal and external audits. In close coordination with
the Project Managers, support IOM’s preparedness and responsiveness to the verifications of
regional managed projects.

11. Carry out support visits to the COs and review, validate and report on the findings, and
provide recommendations on how to address the shortcomings. Share the report with relevant
colleagues in RO and when necessary, with relevant Units in Headquarters (HQs).

12.Guide the COs on the implementation of Compliance Control Self-Assessment Tool,
development of Risk Register Matrix, and other risks assessment and management related to

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