Administrative Associate(G6)

vor 2 Wochen

Wien, Österreich International Atomic Energy Agency Vollzeit

Administrative Associate(G6) - (2025/0054 (010735))

Organization: TC-Office of the Deputy Director General

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-01-14, 2:14:57 AM

Closing Date: 2025-02-04, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.

Main Purpose

Reporting to the Administrative Officer (or the individual with responsibilities equivalent to AO) and working in close collaboration with the relevant Division/Office Director, the Administrative Associate provides administrative support in the areas of human resources, finance, and administration, as needed, to the assigned Division(s) or office(s) to ensure harmonized, effective, and efficient operations and utilization of resources. She/he may provide day-to-day supervision guidance to other staff on administrative matters, as required.

Functions / Key Results Expected

The Administrative Associate performs all or some of the following functions, as required:
Finance:

- Provide support in the planning of financial resources by briefing managers on programme and budget and use of the IAEA's financial system; compile, draft and consolidate information relevant to programme and budget planning and performance assessments; prepare costing, participate in discussions, and finalize inputs for approval and submission to the relevant Division/Office Director and Office of the DDG.
- Prepare financial reports as required and review actual expenditures against budgets to ensure that information on the systems tallies, making corrections when necessary.
- Monitor financial expenditures, facilitate budget forecasting, and initiate funds transfers, as required, using the IAEA's financial systems, providing advice to project and Departmental managers on possible use of funds or proposed efficiencies.
- As designated, act as Alternate Certifying Officer.

Human Resources:

- Provide support in the planning of human resources by briefing managers and staff on HR procedures and processes, initiate and follow up on actions and ensure that correct procedures and deadlines are complied with in the following areas: post management, job descriptions, recruitment, performance reviews, mobility programme, training, administrative entitlements, extensions, temporary assistance and consultancy services, etc.
- Keep abreast of any new or revised administrative guidelines and disseminate accordingly to concerned staff. Monitor the staffing situation of the assigned Division/Office, advise on possible staff movements; compile statistical information and reports.
- Provide administrative support to hiring managers, such as pre-screening applicants, drafting interview questions, administering tests and preparing reports, participate in panel interviews as administrative support and process recommendations for appointment.
- With input from management, support the performance management review process, such as draft justifications for promotion and merit promotion/award reviews upon request.

Administrative/Logistical:

- Brief managers and staff on administrative matters and procedures; coordinate required administrative assignments in the Department including observation of deadlines and serve as administrative liaison with internal and external counterparts.
- Review/issue (as required) requests for procurement of goods and services ensuring funds availability and use of appropriate budget codes.
- Coordinate and review the quarterly travel plan; review travel authorizations ensuring proper procedures are followed including fund allocation prior to Departmental/Divisional approval.
- Provide guidance, instruction, and support to other General Service staff throughout the assigned Division/Office.
- As an administrative focal point, provide guidance and assistance and/or backup to other administrative or office support staff. Plan efficient office space allocation.
- Contribute to the development, implementation or enhancement of activities and process improvement initiatives.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defi

  • Administrative Associate(G6)

    Vor 2 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Administrative Associate(G6) - (2024/0278 (010735)) Organization: TC-Office of the Deputy Director General Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-03, 3:05:05 AM Closing Date: 2024-10-20, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Finance Assistant

    Vor 3 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Finance Assistant (Accounts Payable)(G6) - (2024/0554 (000651)) Organization: MTBF- Unit C Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-02, 7:59:35 AM Closing Date: 2024-10-23, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Founder Associate

    vor 3 Wochen

    Wien, Österreich GHOSTS New Media GmbH Vollzeit

    GHOSTS ist eine dynamische und innovative Marketingagentur mit Sitz in Wien, die zukunftsweisende Lösungen bietet, um Unternehmen im digitalen Raum zu stärken. Wir suchen nun einen talentierten und motivierten Founder Associate, der den Gründer bei wesentlichen administrativen, organisatorischen und Managementaufgaben unterstützt. Diese Rolle bietet...

  • Community Associate

    vor 3 Wochen

    Wien, Österreich Regus Vollzeit

    **Empfangsmitarbeiter / Receptionist (m/w/d)** In mehr als **3.300 **Standorten in **120** Ländern und über **1.100** Städten weltweit können Geschäftspartner und Unternehmen aus allen Branchen in unseren Businesscentern arbeiten - wo, wie oder wann immer sie möchten. In Österreich betreibt IWG über **23 **Business Center in **4** Städten. **Zur...

  • Senior Contracts Assistant

    Vor 3 Tagen

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Office Associate

    vor 1 Woche

    Wien, Österreich SolutionHouse Vollzeit

    **Office Associate* - Student Job** Administration & Frontoffice, 20 - 30 Wochenstunden **#yourmission** - Arbeite aktiv in unserem D-A-CH übergreifenden Team mit und betreue unsere Mitarbeiter am Wiener Standort - Erledige organisatorische und administrative Aufgaben, z.B. die Erfassung von Eingangsrechnungen, Verwaltung der Mitarbeiterausstattung,...

  • Senior Information Management Assistant

    Vor 3 Tagen

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Associate Ea

    vor 1 Woche

    Wien, Österreich Canonical - Jobs Vollzeit

    We are a remote-first British tech company and are growing our executive administration and assistant team, who play a crucial role in the overall operation of the business and are the secret to our success! The team runs significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics,...

  • After Sales Associate

    Vor 3 Tagen

    Wien, Österreich Cartier Vollzeit

    Referenzcode: 93403**After Sales Associate (m/w/d) Wien**: - Wien, 9, AT- PermanentDie Geschichte von Cartier basiert auf Mut und Leidenschaft. Seit über 170 Jahren leben wir den kühnen Pioniergeist, der Teams aus allen Berufsfeldern in den Boutiquen, Werkstätten und Geschäftsstellen inspiriert. Mehr als 9000 Kollegen mit 105 Nationalitäten sind...

  • Registered Client Service Associate

    vor 1 Woche

    Wien, Österreich Raymond James Financial Vollzeit

    Under general supervision, uses advanced skills gained through training and experience to provide pro-active support to financial advisors and assist with efficient, quality client service. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity...

  • Postdoctoral or Postgraduate Research Associate

    Vor 5 Tagen

    Wien, Österreich Emprego AT Vollzeit

    The Department of Integrative Biology and Biodiversity Research, Institute of Botany at BOKU University is currently seeking a Postdoctoral or Postgraduate Research Associate (temporary replacement). Extent of employment: with PhD: 15 h/week / without PhD: 20 h/week You will work within the coordination group of GLORIA in Vienna, supporting scientific and...

  • Associate Programme Officer

    Vor 4 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Global Maritime Crime Programme (GMCP) under the Border Management Branch (BMB), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) with duty station in Vienna, Austria. The Associate Programme Officer (GMCP) will work under the overall guidance of the Chief, Border Management Branch (BMB) and the...

  • Sales Associate

    vor 1 Woche

    Wien, Österreich Viu Ventures Vollzeit

    **INTRO**: Als Sales Associate (m/w/d) besitzt du ein sicheres Gespür für Trends und Ästhetik. Du möchtest inspirieren und berätst unsere Kund*innen stilgerecht zur neuen Lieblingsbrille. Gemeinsam mit dem Team lebst du unsere Philosophie: **"We help people see the world more clearly, be individual, and confident with style."** **DEINE AUFGABEN**: -...

  • Postgraduate Research Associate

    vor 2 Wochen

    Wien, Österreich Emprego AT Vollzeit

    The department of Economics and Social Sciences, Institute of Marketing and Innovation is currently seeking a Postgraduate Research Associate. **Responsibilities**: - The employment contract is limited to 4 years. The completion of a dissertation during this time is desired - They will present their research at scientific conferences - They will assist...

  • Sales Associate

    vor 2 Wochen

    Wien, Österreich VIU Vollzeit

    **INTRO**: Als Sales Associate (m/w/d) besitzt du ein sicheres Gespür für Trends und Ästhetik. Du möchtest inspirieren und berätst unsere Kund*innen stilgerecht zur neuen Lieblingsbrille. Gemeinsam mit dem Team lebst du unsere Philosophie: **"We help people see the world more clearly, be individual, and confident with style."** **PENSUM**:50-60% (19,5...

  • Invoice Control Assistant(G5)

    vor 3 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Invoice Control Assistant(G5) - (2025/0099 (060062)) Organization: MTGS-Procurement and Invoice Control Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-03-04, 12:13:01 AM Closing Date: 2025-03-25, 5:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...

  • Front Office Associate

    Vor 3 Tagen

    Wien, Österreich Rosewood Hotel Group Vollzeit

    **General Information**: - Country/Region- Austria- Province/City- Vienna- Location- Rosewood Vienna- Department- Rooms - Front Office- Job Type- Full-time PermanentWe are looking for a committed and highly motivated colleague to join our service team with immediate effect in the following position: Front Office Associate! We entrust you with: - You are...

  • Sales Associate

    Vor 3 Tagen

    Wien, Österreich VIU Vollzeit

    **INTRO**: Als Sales Associate (m/w/d) besitzt du ein sicheres Gespür für Trends und Ästhetik. Du möchtest inspirieren und berätst unsere Kund*innen stilgerecht zur neuen Lieblingsbrille. Gemeinsam mit dem Team lebst du unsere Philosophie: **"We help people see the world more clearly, be individual and confident with style."** **DEINE AUFGABEN**: - Du...

  • Associate Legal Officer

    Vor 3 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Director-General/ Executive Director (ODG/OED) of the United Nations Office at Vienna / United Nations Office on Drugs and Crime (UNOV/UNODC) in Vienna, Austria. The incumbent will work under the overall guidance of the Chief of ODG/OED and Strategy Advisor to the Executive Director and the direct supervision of...

  • Junior Associate Specialist Regulatory Affairs

    vor 2 Wochen

    Wien, Wien, Österreich MSD Teilzeit

    We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we "follow the science" that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for...