Supervisor (Editorial and Desktop Publishing

vor 4 Wochen

Wien, Österreich United Nations Vollzeit

This position is located in the Russian Translation and Text Processing Section (RTTS) of the Conference Management Service (CMS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will be working under the direct supervision of the Chief of the Section.

**Responsibilities**:
The incumbent will be responsible for the following duties:

- Organize, plan, control, coordinate and supervise the work of the Text Processing Unit to ensure efficient and effective processing and production of camera-ready documentation, establish priorities and give special instructions as needed.
- Distribute assignments, establish priorities and issue special instructions, ensuring an equitable distribution of work.
- Produce camera-ready documents for reproduction which includes typing, formatting and proofreading revised or original texts, editing/creating graphics, charts, tables, figures, formulae etc., inserting illustrations, pictures and digital artwork as required by using appropriate software and formats.
- Monitor incoming and outgoing documents in gDoc in order to control the flow of work in and out of the Unit, and monitor deadlines.
- Organize, plan, coordinate and supervise the quality control tasks performed by the Unit on documents translated by external contractors and liaise with the revisor(s) in charge of quality control in the Section.
- Review all finished documents to ensure conformity with the drafts and with UN editorial directives and standards on format and presentation.
- Ensure that completed documents are properly stored in gDoc and properly prepared for archiving on the Official Document System (ODS), coordinate with the ODS focal point in the Documents Management Unit regarding their compatibility, and use various software programs to convert texts into different formats when required.
- Maintain up-to-date records of all documents processed by the Unit/Section.
- Monitor the production data of the Unit using available tools any newly established tools; prepare and maintain statistical data and records and provide a variety of reports extracted from available tools upon request.
- Manage staff performance.
- Liaise with editors, translators, document control officers and consulting officers and peers from other language sections regarding the status and processing of documents, in particular corrections, advance versions, format requirements, etc.
- Liaise with IT staff with regard to IT-related matters, requirements and enhancements.
- Participate actively in DGACM-wide coordination efforts to improve and harmonize documentation criteria and procedures according to changing organizational needs and emerging information technology resources.
- Perform other related work as required.

Competencies
- Planning and organizing: Sound organizational skills and proven ability to establish own and Unit work plans and priorities. Ability to plan, coordinate and monitor the work of other or more junior staff. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Managerial Competency:

- Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
- Judgement / Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education
High school diploma or equivalent is required.

Supple

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