English Desktop Publishing Assistant

vor 2 Wochen

Wien, Österreich United Nations Vollzeit

This position is located in the English Translation and Text Processing Unit (ETTPU) of the English, Publishing and Library Section (EPLS), Conference Management Service (CMS), Department for General Assembly and Conference Management (DGACM) in Vienna. CMS operates administratively under the Division for Management (DM), United Nations Office at Vienna (UNOV). The Incumbent reports through the Supervisor, English Text Processing Unit to the Chief of the Unit.

**Responsibilities**:
Within assigned authority, the incumbent will perform the following specific duties:

- Perform desktop publishing functions, including incorporating corrections and formatting documents, as well as creating tables, graphics and organization charts, in desktop publishing formats, in accordance with existing guidelines.
- Perform proofreading functions by checking successive versions of edited and translated documents against previous versions, as appropriate, in accordance with existing guidelines.
- Assist the Supervisor in the assignment of jobs, keeps track of jobs in progress and assists in ensuring the smooth electronic transmission and processing of documentation.
- Participate, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Compile and scope final documents against the submitted document.
- Perform other desktop publishing functions developed through workflow reviews.
- Assist in providing statistical input and reports, as guided.
- Perform, under supervision, the full range of office support, administrative and clerical functions, as required.
- Handle queries, maintain attendance, and keep records as needed.
- Work effectively in presential, remote, or hybrid teams, as needed.
- Actively seek to learn from feedback and develop own skills and knowledge relevant to the job, especially through guidance and self-study.
- Undertake cross-assignments to perform, under guidance, other language support functions, if required.
- Make effective use of relevant language technologies and tools, and show willingness to learn new software, as needed.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Stay available for assignments and shifts, depending on the exigencies of service, including outside normal working hours.
- Perform other related work as required.

Competencies
PROFESSIONALISM

TEAMWORK
Works collaboratively with colleagues in the Unit, Section and Service to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

COMMITMENT TO CONTINUOUS LEARNING
Keeps abreast of new developments in desktop publishing, in particular new technology and procedures; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Formal training in desktop publishing or a related field is desirable.

Work Experience
Three years of experience in desktop publishing or a related field, including draft typing, copy editing, formatting, proofreading and creating typographical layouts, is required.

Work experience in general office and administrative support is desirable.

Experience in using different software for processing of documents and publications and in electronic transfer of texts is desirable.

Work experience with a documents production system is desirable.

Languages

Assessment

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.

All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

United Nat

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