Implementation Assistant

vor 2 Monaten

Wien, Österreich International Atomic Energy Agency Vollzeit

Implementation Assistant (NS)(G5) - (2024/0098 (018535))

Organization: NSNS-Nuclear Security of Materials and Facilities Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-02-13, 8:04:45 AM

Closing Date: 2024-03-05, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting
- The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Nuclear Security (NSNS) is responsible, upon request, for establishing, coordinating and implementing the IAEA's nuclear security programme to protect against, detect and respond to nuclear security events and threats thereof. NSNS comprises four Sections:

- Information Management Section
- Nuclear Security of Materials Outside of Regulatory Control Section
- Nuclear Security of Materials and Facilities Section
- Programme Development and International Cooperation Section

The Nuclear Security of Materials and Facilities Section (MAFA) is responsible for activities related to the implementation of the Convention on the Physical Protection of Nuclear Material (CPPNM) and its Amendment, as well as the Code of Conduct on Safety and Security of Radioactive Sources, to establishing and sustaining nuclear security systems and measures for nuclear and other radioactive material in use, storage and during transport, as well as for associated facilities and associated activities being under regulatory control. These activities include developing nuclear security guidance in the area of regulation, assessment, protection, transport, accounting and control of nuclear and other radioactive material and security culture, which are consistent with relevant binding and non-binding international instruments, as well as assisting Member States in implementing their effective nuclear security legislative and regulatory frameworks. The Section performs assessment and provides advice through the International Physical Protection Advisory Service and expert missions, which are conducted upon the request of Member States, assists in capacity building, including education and training through international, regional and national training courses and workshops, develops methodologies and promotes dialogue and cooperation through consultancy meetings, Coordinated Research Projects and technical meetings, and assists security upgrades.

Main Purpose

Under the supervision of the Head of the organizational unit, the incumbent contributes to the implementation of actions and tasks relating to the relevant programme area, i.e. training events, technical meetings, expert missions and consultancies in accordance with established policies and procedures and quality standards. The incumbent independently processes all administrative actions related to the recruitment of experts, lecturers, consultants, and training course and meeting participants.

Functions / Key Results Expected
- Serve as the point of contact for logístical and financial arrangements, prepare cost estimates based on budget considerations, and provide administrative assistance working with IAEA electronic systems (AIPS, iProc, etc.).
- Assist in the scheduling, coordination, implementation and follow-up of missions, training events, technical visits, conferences and meetings, including drafting documents and managing the clearance process.
- Arrange travel for staff, consultants and meeting participants using the Events Management System and the Agency's TRAC system. Arrange for the hiring of consultants utilizing TALEO.
- Responsible for problem-solving regarding administrative arrangements (travel, financial transfers, etc.) according to the IAEA Financial Rules and Regulations. Ensure that final accounts are settled correctly.
- Compile participant nominations and summarize proposed recommendations for the Technical Officer.
- Responsible for filing (electronic and hardcopy) of all relevant documents for each event.
- Support the preparation of meeting papers, mission reports and training materials.
- Within the assigned responsibilities, liaise between the Division and missions, host governments, United Nations Development Programme and different Departments of the IAEA.
- Work collaboratively with other support staff in the Division and perform other administrative duties as required.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outp

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