Legal Assistant

vor 3 Wochen

Wien, Österreich United Nations Vollzeit

This position is located in the Legal and Policy Team (LPT) within the Operational and Advisory Support Unit (OASU), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Team Leader of LPT.

**Responsibilities**:
Within assigned authority, the Legal Assistant will be responsible for the following specific duties:

- Assist in the administration of the overall workload of the Legal and Policy Team, i.e. provide administrative support in managing priorities and work-flow of the Team, status updates and other relevant information.
- Research and compile legal materials for use in the preparation of legal positions for cases before the Administration of Justice system and assist in the preparation of related case material, including jurisprudence research.
- Maintain statistics and legal case records and assist in providing related data inputs to various oversight bodies.
- Maintain and monitor automated database containing HR related requests for legal/policy advice and input organized by establishing and organizing files; assist in processing materials received to relevant individuals in the Team by monitoring calendars and deadlines, documenting actions, inputting information into file database and case management software, confirming case status and progress with the Team.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assist with visualizations and updating information material such as web pages, etc.
- Perform other work-related duties as required.

Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years (or three years in combination with a first-level university degree (Bachelor’s degree or equivalent) of experience in paralegal work and/or assistance preferably in the fields of Human Resources, Business and Commercial Law or related area is required.

Work experience in the area of human resources policies, procedures, practices, regulations and rules, as well as the administration of justice, is desirable.

Work experience within an international organization is desirable.

Work experience within the United Nations System is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramou

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