Executive Assistant Legal

Vor 5 Tagen

Wien, Österreich SOS Children's Villages International Vollzeit

**Location**:International Office Vienna or InnsbruckSOS Children's Villages, founded in 1949 by Hermann Gmeiner, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.

Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person’s best interests, we provide quality care according to their unique needs.

Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child’s rights and advocate for change so all children can grow up in a supportive environment.

**Mission**
- As an Administrative Assistant you will support the Integrity, Compliance & Legal (ICL) as well as the Internal Audit (IA) team with administration and audit assistance in view of the legal obligations of the two units to draft and issue professional/legal documentation without gaps and to (electronically) file and store such documentation in a secure and state-of-the-art manner.- In addition, you will ensure the coordination between ICL / IA and the various stakeholders within SOS Children's Villages International in a confidential, efficient and effective manner.- Please note that this vacancy might be referenced to fill positions with a similar profile in other functions of SOS Children’s Villages International.**Tasks and Responsibilities**
- Manage required operational and administrative aspects for the Office of the ICL and IA, including but not limited to, maintaining the schedule of the International Directors and general correspondence
- Maintain, update and optimise ICL’s and IA’s electronic filing systems and collaboration platforms
- Organise travel arrangements for ICL and IA co-workers and handle travel expense claims
- Assist in audits in Member Associations and GSC (General Secretariat) capacity reviews, including in their preparation and follow-up tasks
- Coordinate the planning and implementation of strategic objectives within the assigned functional area(s) with relevant stakeholders and ensures follow up as required
- Maintain good communications and relationships with different stakeholders internally and externally
- Support the Head/ International Director and team members based in and outside of Austria to comply with relevant HR duties and rights, including working time sheets, leave requests, assistance with D365 system, updated organigram in the IT and Sharepoint system, liaison with HR where deemed necessary.
- Organise and support the preparation of meetings for the Head/ International Director. Maintains a calendar and documentation system for team and Network meetings, and participates in meetings within SOS Children’s Villages International to help with facilitation when relevant for the function.
- Supports the Head/International Director and their teams to fulfil administrative and financial requirements for smooth running.
- This includes preparation for Finance and Controlling monitoring cycle, budget planning and monitoring, invoice processing, update and implementation of the team’s financial guidelines, liaison with Finance department in Innsbruck and in the GSC offices outside of Austria.
- The incumbent supports the Head/International Director with preparation of key content for documents, presentations and the team’s presence on Sharepoint as needed

**Requirements**:

- Secondary education with an additional secretarial degree, preferably with a specialization in legal matters; or university degree in a relevant field of work
- Ideally minimum 2 years of professional experience in a relevant setting
- Professional experience in an international NGO or similar functional context is an advantage
- Excellent prioritization skills, effective use of own resources and staying calm and focused when complex tasks with a tight deadline are required
- Positive and solution-oriented hands-on working style with ability to deliver high-quality results
- High level of integrity and discretion in handling confidential and sensitive information
- Highly proficient in the use of standard software such as MS Excel, Word, PowerPoint, Outlook, Sharepoint etc. as well as virtual collaboration tools
- Excellent English communication skills in written and verbal.
- Spanish and/or French is an advantage
- A valid Austrian working permit or eligibility to work within the EU

**We offer**
- A diverse range of interesting tasks in a leading INGO multicultural working environment
- As a responsible employer we provide a range of training schemes and encourage educational enhancement
- A salary that will be commensurate with experience and qualifications
- 14 salaries/yea

  • Legal Assistant

    vor 4 Monaten

    Wien, Österreich OSCE Vollzeit

    Background: Please note that this position is proposed for downgrade from G4 to G3 in the 2025 Unified Budget, hence the appointment will be made at the G3 level. This vacancy reflects the envisaged responsibilities at the G3 level. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human...

  • Executive Assistant(G5)

    vor 4 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0484 (016546)) Organization: OLA-Office of Legal Affairs Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-16, 5:36:49 AM Closing Date: 2024-08-30, 4:59:00 PM Duration in Months: 12 Contract Type: Temporary Assistance - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant Dach

    Vor 5 Tagen

    Wien, Österreich Zimmer Biomet Vollzeit

    -Requisition Number EMEA09009 Employment Type Full-time Location Wien **Job Summary**: - The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria, Switzerland). The position works closely with the General Manager DACH, the country managers for Austria and Switzerland as well as the leadership teams of the three...

  • Executive Assistant

    vor 2 Monaten

    Wien, Österreich BESTSELLER AT Vollzeit

    Executive Assistant BESTSELLER is a family-owned, global fashion company founded in 1975 in Denmark. Today, we employ over 18,000 people worldwide, developing and marketing renowned brands such as JACK & JONES, VERO MODA, ONLY, SELECTED, and more. From our main office in Vienna, BESTSELLER Region East has been serving Austria, Eastern Europe, Turkey, Greece,...

  • Global Executive Assistant

    vor 7 Monaten

    Wien, Österreich Petcover EU Agentur GmbH Vollzeit

    We are seeking a passionate individual to join our Global team as Global Executive Assistant. In this role you’ll provide advanced executive support to not only the MD, but also a select group of C-suite executives managing intricate organisational responsibilities. You’ll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve...

  • Executive Assistant

    vor 1 Monat

    Wien, Österreich DaoPay Vollzeit

    **Be the Backbone of Leadership at DaoPay** Are you an organizational powerhouse, a multitasking guru, and someone who thrives under pressure? Join DaoPay, a global innovator in payment solutions, as we continue to break boundaries. We're looking for a C-Level Executive Assistant to support our leadership team and help them stay one step ahead. With options...

  • Executive Assistant(G5)

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant(G5)

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0570 (010616)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 12:08:35 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant

    vor 6 Monaten

    Wien, Österreich Dynamo Technologies Vollzeit

    We are looking for an organized, methodical, and passionate Executive Assistant to support Dynamo's CEO. This opportunity allows you to work closely with the leadership team of a growing company with a vibrant work culture. The primary location for this role is our HQ in Tyson's / Vienna, VA. **Duties/ Responsibilities** - Performs various secretarial,...

  • Executive Assistant

    Vor 2 Tagen

    Wien, Österreich Cybermoth GmbH Vollzeit

    **Cybermoth GmbH** Leonard-Bernstein-Straße, 1220 Wien, Österreich **Job Position**: Executive Assistant/Assistenz der Geschäftsführung (Full Time Position) Cybermoth betreibt wissenschaftliche Forschung und Entwicklung, erschafft datengesteuerte Technologien, IOT-Sensorlösungen, native Apps und KI Netzwerke, um Probleme im Zusammenhang mit Menschen...

  • Executive Assistant

    Vor 2 Tagen

    Wien, Österreich Cybermoth GmbH Vollzeit

    **Cybermoth GmbH** Leonard-Bernstein-Straße, 1220 Wien, Österreich **Job Position**: Executive Assistant/Assistenz der Geschäftsführung (Full Time Position) Cybermoth betreibt wissenschaftliche Forschung und Entwicklung, erschafft datengesteuerte Technologien, IOT-Sensorlösungen, native Apps und KI Netzwerke, um Probleme im Zusammenhang mit Menschen...

  • Legal Assistant

    vor 7 Monaten

    Wien, Österreich Peek & Cloppenburg KG, Düsseldorf Vollzeit

    **Legal Assistant / Paralegal (m/w/d)** **EINSTELLUNG** - Teilzeit - **BEGINN** - ab sofort**GESELLSCHAFT** - Peek & Cloppenburg Holding B.V. - **ANSPRECHPARTNER** - Markus Petersen - **STANDORT** - Zentrale WienWir sind Zahlenjongleure und Trendsetter, Zukunftsgestalter und Wertebewahrer, Konzeptentwickler und Ärmelhochkrempler, Leistungsträger und...

  • Executive Assistant to General Manager

    vor 2 Monaten

    Wien, Österreich AbbVie Vollzeit

    **Company Description** Supports the General Manager of AbbVie Austria and Affiliate Leadership team as needed, in all business and organizational activities. Proactively utilizing an understanding of the business context and conflicting priorities to ensure efficient and timely delivery of all tasks. These include the ability to easily build connections...

  • Executive Assistant

    Vor 2 Tagen

    Wien, Österreich AB Agri Vollzeit

    **Job Title**: Executive Assistant & Office Administrator **Location**: Vienna **Contract and Shift details**: Permanent Monday - Friday 38.5hours per week Are you an experienced personal/executive assistant or office administrator looking for an opportunity to support a growing team as part of a global organisation? If so, we have an opportunity for...

  • Executive Assistant(G6)

    vor 4 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G6) - (2024/0646 (009845)) Organization: SG-Office of the Deputy Director General Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-12-03, 1:55:18 AM Closing Date: 2024-12-24, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant

    vor 6 Monaten

    Wien, Österreich AOP Orphan Pharmaceuticals GmbH Vollzeit

    Fulltime Vienna AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an Executive Assistant (f/m/d). In this position you support the CEOs and the CoS by providing high-level administrative coordination as well as selective support for project management and...

  • Executive Assistant

    vor 3 Monaten

    Wien, Österreich Snapchat Vollzeit

    Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company’s three core products are Snapchat , a visual messaging app...

  • Assistant Executive Housekeeper

    vor 2 Monaten

    Wien, Österreich Mandarin Oriental, Vienna Vollzeit € 2.398

    Wir suchen einen Assistant Executive Housekeeper für unser Pre-Opening Team im Mandarin Oriental, Vienna. Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 151 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich...

  • Legal Associate

    Vor 3 Tagen

    Wien, Österreich goUrban Vollzeit

    Job description goUrban is on a mission to empower people to move through the world more efficiently. Our SaaS platform is an operating system for new mobility empowering fleet operators to run their service with cars, mopeds, bikes, or kick scooters anywhere in the world with unique and advanced features that makes us the leading software provider for...

  • Legal Associate

    vor 18 Stunden

    Wien, Österreich goUrban Vollzeit

    **goUrban** is on a mission to empower people to move through the world more efficiently. Our SaaS platform is an operating system for new mobility empowering fleet operators to run their service with cars, mopeds, bikes, or kick scooters anywhere in the world with unique and advanced features that makes us the leading software provider for mobility...