Human Resources Associate

vor 1 Monat

Wien, Österreich HIAS Inc Vollzeit

**ORGANISATION**:HIAS RSC Austria

**TITLE**:Human Resources Associate / HR Associate

**REPORTS TO**:HR Manager

**LOCATION**: Zagreb (Croatia) or Vienna (Austria)

**Purpose of the role**:
To provide varied professional and efficient support to the human resources team

**Responsibilities**:

- Act as an one of the main administrator and first level support for the time and vacation system and assist staff with routine questions and issues
- Create staff timesheets for HQ
- Support the coordination of processes for new starters and for leavers (on-boarding and off-boarding), ensuring all steps are complete on time and to a high standard and prepare the necessary documentation
- Maintain accurate and up-to-date human resource files, records, and documentation and update the HR Databases as needed
- Respond to frequently asked questions from applicants and staff related to policies, benefits, hiring processes, etc. and provide support to employees in various HR-related topics
- Take detailed minutes for management, all staff or other departmental meetings as required
- Use the learning management system (LMS) as one of the main administrator by creating users and groups, providing first level support, organizing training campaigns, enrolling employees, maintaining training records and tracking completion of trainings, evaluating training effectiveness through the analysis of data and employees’ feedbacks
- In coordination with the HR Manager, organize and facilitate training sessions and support the staff evaluation performance process as needed
- In coordination with the HR Manager, plan staff activities which promote a sense of community within the office
- Produce routine HR reports and draft staff letters and similar documents as needed
- Support HR related data analysis and gather and analyze data with useful HR metrics
- Support the creation of new reports (ex. FINK report, MEAL report) and surveys
- Communicate with external suppliers / vendors / institutions as needed and support the HR manager in evaluating suppliers and new services
- Proactively seek out additional tasks and projects that would support the HR team
- Any other ad-hoc duties and projects as organizational needs dictate or as requested by the HR manager

**Key skills and attributes**:

- Professional fluency in English
- Knowledge of German and/or Croatian will be considered a plus
- Prior administrative and HR experience in a diverse working environment
- A flexible, mature and professional attitude to work
- Highly organized and able to manage multiple, conflicting priorities
- Strong planning skills - able to think ahead to likely future requirements
- Excellent problem solving skills - able to find information required to make decisions confidently
- Strong attention to detail - able to understand contracts and supplier agreements
- Discreet and highly professional
- Able to use judgment in deciding whether to escalate an issue
- Creative attitude / Able to create learning content and facilitate training sessions
- Excellent communication and people skills
- Good knowledge of employment and Austrian/Croatian labor law to ensure compliance with labor regulations
- Understanding of general human resources policies and procedures
- Good knowledge of MS Office; HRIS systems will be considered a plus
- Knowledge of Camtasia, iSpring Suite or similar software will be a considered a plus

All applicants should have the legal right to live and work in Austria without additional support.

Compensation for this position is minimum 2700 euro monthly in accordance with all standard Austrian legal and tax deductions.

This position is 100% in office and remote work is not possible, however a flexible time schedule is available internally.

DISCLAIMER:
SAMPLE HIRING PROCESS:
Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS

ABOUT US:
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountabi

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