Senior Secretary
vor 7 Monaten
**Background**:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Special Representative and Co-ordinator for Combating Trafficking in Human Beings (SR/CTHB) represents the OSCE at the political level on anti-trafficking issues. The Office of the SR/CTHB assists OSCE participating States in the implementation of commitments and full usage of recommendations set forth in the OSCE Action Plan to Combat Trafficking in Human Beings. The Office provides a co-ordinating function among OSCE structures and institutions involved in combating trafficking in human beings (CTHB) with a focus on the following activities: enhancing the awareness and understanding of THB across the OSCE region; policy planning and advocacy especially in the area of emerging trends of THB and effective approaches to combating THB; and direct assistance to participating States in practical and technical areas, at their request.
The incumbent functions as Senior Secretary under the direct supervision of the Special Representative (SR) and provides secretarial/administrative support to the Deputy Co-ordinator and also other professional staff of the OSR CTHB as required.
**Tasks and Responsibilities**:
Arranging, co-ordinating and updating the supervisor’s overall schedules; making appointments for the supervisor and maintaining his/her calendars - including monitoring OSCE, CiO and other relevant event calendars, internal and external meetings and duty travel;
Drafting correspondence in English and German on basis of own knowledge and sending courtesy and routine correspondence on behalf of professional staff;
Making travel arrangements for the SR and the Deputy Co-ordinator (and other senior members of the Office within capacity), preparing travel authorizations, ensuring that visas and travel documents are in order: completing claim forms; preparing annual travel cost estimation plan; monitoring actual travel undertaken and preparing periodic reports;
Organizing the procurement of supplies, equipment and services in line with CMRS; verifying the availability of funds; issuing Purchase Requisitions; obtaining quotations from designated vendors, controling the delivery of goods and services and confirming the delivery in the system;
Assisting Deputy Co-ordinator and professional staff in drafting Special Service Agreements (SSA) and co-ordinating their administrative implementation with relevant units of the Secretariat (DMF, Procurement, DHR, ICT), and upon
finalization of work ensuring that payment is effected; keeping record of related expenditures;
Checking all outgoing material submitted for the supervisor's signature or approval, for format, grammatical and typographical accuracy, conformity with overall policy or specific instructions, typing, layout and use of correct channels of communication, referring any discrepancies to the originating office;
Co-ordinating leave plans for the OSR CTHB, discussing individual leave schedules with officers and supervisors and obtaining approved leave slips for forwarding to the Personnel Unit;
Assisting staff of the Office with the implementation of document management IT solutions to include Jarvis and possible future platforms as well as with the development of appropriate filing systems;
Completing and submitting documentation for Austrian VAT refund, Austrian and OSCE ID cards and CIGNA claims/correspondence, etc. for Special Representative and Deputy Coordinator; as required, assisting the SR by liaising with landlords, banks, insurance providers, etc.;
Ensuring that all applicable administrative procedures and guidelines are implemented; during peak periods sharing the workload with the Administrative Assistant and replacing her/him during absences on leave. etc;
Co-ordinating IT support for the Special Representative and Coordinator;
Transmitting general requests for repairs to General Services/Building Management and monitoring completion;
Performing related duties as assigned including organizing agenda for staff meetings.
**Necessary Qualifications**:
Completed secondary education, supplemented by formal secretarial training;
A minimum of four years of clerical, secretarial and administrative experience;
Organizational skills and knowledge of the Organization’s administrativ
-
Director, Office of The Secretary General
vor 3 Wochen
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, national minorities, democratization, policing strategies,...
-
Senior Executive Officer
vor 1 Woche
Wien, Österreich OSCE VollzeitBackground: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Senior External Co-operation Officer
vor 7 Monaten
Wien, Österreich OSCE Vollzeit**Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...
-
Senior Protocol Officer
vor 7 Monaten
Wien, Österreich OSCE Vollzeit**Background**: This is a temporary position with the start date of as soon as possible and the initial duration of 5 months and 29 days with possibility of an extension. This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their...
-
Senior Protocol Officer
vor 4 Monaten
Wien, Österreich OSCE VollzeitBackground: This is a temporary position with the start date of as soon as possible and the initial duration of 5 months and 29 days with possibility of an extension. This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The...
-
Senior Co-ordination Adviser
Vor 2 Tagen
Wien, Österreich OSCE Vollzeit**Background**: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Senior Administrative Assistant
vor 6 Monaten
Wien, Österreich European Handball Federation VollzeitThe European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the...
-
Communications/programme Assistant
vor 1 Monat
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities, democratization,...
-
Executive Officer
vor 1 Woche
Wien, Österreich OSCE VollzeitBackground: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Adviser On Gender Issues
vor 2 Wochen
Wien, Österreich OSCE VollzeitBackground: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Head, Security Management
vor 4 Monaten
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities, democratization,...
-
Adviser On Gender Issues
Vor 3 Tagen
Wien, Österreich OSCE Vollzeit**Background**: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Legal Officer
vor 2 Monaten
Wien, Österreich OSCE VollzeitBackground: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a...
-
Legal Adviser
vor 2 Wochen
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, national minorities, democratization, policing strategies,...
-
Legal Assistant
vor 4 Monaten
Wien, Österreich OSCE VollzeitBackground: Please note that this position is proposed for downgrade from G4 to G3 in the 2025 Unified Budget, hence the appointment will be made at the G3 level. This vacancy reflects the envisaged responsibilities at the G3 level. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human...
-
Head, Office of Legal Affairs
vor 2 Wochen
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, national minorities, democratization, policing strategies,...
-
Head of Comms
vor 1 Woche
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, national minorities, democratization, policing strategies,...
-
Communications Officer
Vor 4 Tagen
Wien, Österreich OSCE Vollzeit**Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, national minorities, democratization, policing strategies,...
-
Communications Officer
vor 3 Monaten
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence and security-building measures, human rights, combating human trafficking, national minorities, democratization,...
-
Associate Legal Officer
vor 4 Monaten
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities, democratization,...
