HR Assistant(G4)

vor 3 Wochen

Wien, Österreich International Atomic Energy Agency Vollzeit

HR Assistant(G4) - (2023/0102 (185092))

Organization: MTHR-HR Services

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-02-03, 8:08:20 AM

Closing Date: 2023-03-03, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.
The HR Service Section (HSS) provides the Agency’s staff and personnel with HR services and advice in the areas of administration of benefits and entitlements, administration of contracts and contract extensions, and on-boarding/off-boarding of staff.

Main Purpose

Reporting to one of the HR Officers, the HR Assistant contributes to the efficient operation of the Section by providing assistance on administrative processes and procedures.

Functions / Key Results Expected
- Monitor, track and respond to queries, ensuring timely responses.
- Provide support to answer staff queries which involves clarifying issues, researching, exploring answers and making data corrections in the system. Administers all transactions related to time management, work-schedule changes, sick leave, special leave and similar.
- Provide support to regular payroll processing activities
- Review, update and perform HR data correction in various systems to ensure completeness and accuracy of records are maintained.
- Support the services related to the separation of staff and non-staff;
- Support the team in ensuring timely implementation of other administrative tasks as per annual workplan. Prepare graphs, charts and other visual aids for use by staff in the Section in meetings, workshops and presentations. Prepare and format documents for Internet publication.
- Make arrangements for internal/external meetings, trainings and other events.
- Draft standard correspondence according to corporate communication guidelines.
- Perform any other duties as required.

Competencies and Expertise

**Core Competencies**

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.- Client orientation- Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.- Resilience- Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Human Resources- Benefits and Entitlements Administration- Knowledge of UN/IAEA benefits and entitlements, Staff rules and HR practices in a UN Organization.- Administrative Support- Discretion and Respect for Confidentiality- Application of a high degree of tact, diplomacy and discretion, and proven ability to maintain confidentiality.- Information Technology- IT Training- Proficiency in the use of relevant ERP technology to deliver HR services.- Administrative Support- MS Office (Word, Excel, Outlook, PowerPoint)- Proficiency in the use of office software products (MS Office).Qualifications, Experience and Language skills
- Completed secondary education
- Minimum of four years of progressively responsible experience in Human Resources and/or administration, preferably in a UN or other international organization.
- Solid knowledge of staff regulations and rules within the UN common system is highly desirable.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and ability to use databases and web-based management systems.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic,

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