Human Resources Assistant
vor 7 Monaten
This position is located in the Staffing Team, Staffing (ST), Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna. The Human Resources Assistant will work under the direct supervision of the Human Resources Officer leading the Staffing Team (ST) and the overall guidance of the Chief, SDOS.
**Responsibilities**:
Within assigned authority, the incumbent will be responsible for the following specific duties:
Staffing and Outreach
- Act as strategic business partner to hiring offices throughout the entire staffing process from advertising vacancies until selection.
- Support hiring managers in the development of assessments, and prove quality assurance on questions, as well as maintain and enable the use of the UN testing and assessment platform.
- Facilitate the advertisement of job openings, including preparing and maintaining recruitment case files for staff.
- Determine eligibility of applicants and conduct reference checks.
- Support hiring offices with outreach for job openings, focusing on diversity, especially on gender parity and geographical distribution and engaging with internal and external counterparts.
- Actively monitor gender and geographic distribution amongst client offices, highlighting respective measures as appropriate, prepare and participate in various outreach activities.
- Assist in the preparation of necessary documentation for distribution to various offices, departments and field offices.
- Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
- Support the development and implementation of staffing related initiatives and policies.
- Provide comments, guidance and assistance to stakeholders on all aspects of the staffing process; prepare written responses to queries concerning HR related matters.
Administration & General
- Onboard staff by conducting reference verifications, determining compensation and benefits, preparing offers of appointments, completing pre-recruitment formalities and facilitating travel arrangements.
- Administer benefits and entitlements of temporary staff, as applicable.
- Advise and inform onboarding and separating staff on procedures and the related entitlements and assist them in final arrangements.
- Act as focal point to individual staff members on matters related to salaries and allowances, and to substantive offices on all HR related matters.
- Maintain effective and efficient communication with FRMS on staff salary, allowances and entitlement related issues;
- Train and provide guidance to new and lower-level staff in the Team.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as required.
Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
Work experience with an Enterprise Resource Planning (ERP) system is required.
Work experience with SAP/Umoja is desirable.
Solid work experience in staffing is desirable.
Solid work experience in administration of employee benefits and entitlement, is desirable.
Work experience within the United Nations system or similar international organization is desirable.
Work experience in conducting outreach for diversity is desirable.
Languages
English and French are
-
Human Resources Assistant
vor 2 Monaten
Wien, Wien, Österreich OSCE VollzeitJob Title: Human Resources AssistantJob Summary:The OSCE Programme Office in Astana is seeking a highly skilled and experienced Human Resources Assistant to join its team. The successful candidate will be responsible for providing administrative support to the Fund Administration Unit, with a focus on talent acquisition, recruitment, and roster...
-
Wien, Wien, Österreich Adecco Personalbereitstellungs GmbH VollzeitBerufliche HerausforderungenWir suchen einen motivierten und engagierten Human Resources Assistant, der sich in die Administration und Organisation unseres Teams einbringen möchte. In dieser Rolle werden Sie dazu beitragen, unsere operativen Prozesse zu optimieren und unsere Mitarbeiter zu unterstützen.Aufgaben und VerantwortlichkeitenVorbereitung und...
-
Human Resources Assistant
vor 7 Monaten
Wien, Österreich United Nations VollzeitThis position is located in the Staff Entitlements Unit (SEU)), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) - United Nations Office on Drugs and Crime (UNODC). The Human Resources Assistant will report directly to the Senior HR Partner, under the overall guidance of Chief, Staff Entitlements...
-
Human Resources Expert for Ukraine Support
vor 2 Wochen
Wien, Wien, Österreich OSCE VollzeitOSCE Ukraine Support ProgrammeThe OSCE's mission in Ukraine is to support the country's reform efforts and mitigate the risks to civilians caused by the war. Our objective is to enhance Ukraine's comprehensive security in line with OSCE commitments.As a Human Resources Expert, you will deliver client-oriented and accurate support in implementing the OSCE...
-
Betriebspraktikantin für Human Resources
vor 4 Wochen
Wien, Wien, Österreich ELIN VollzeitIhre AufgabenWir suchen eine*n Betriebspraktikant*in, der/n sich in den Bereichen Human Resources und Kommunikation engagieren möchte:ProjektarbeitDie*n Praktikant*in unterstützt unsere Personalabteilung bei laufenden Projekten und ist an der Entwicklung neuer Kommunikationskonzepte interessiert.Administrative TätigkeitenÜberarbeitung von...
-
Director, Human Resources
vor 3 Monaten
Wien, Österreich The OPEC Fund for International Development VollzeitVacancy Number: 2102 Department/Unit: Date of Issuance: Deadline of Applications: Required Languages: Contract Type: Job Category: Grade level: Recruitment Status: Corporate Services / Human Resources Unit September 25, 2024 October 27, 2024 English Fixed Term Contract Management H International **Job Profile**: The incumbent is responsible for the...
-
Human Resources Specialist
vor 4 Wochen
Wien, Wien, Österreich OSCE VollzeitJob SummaryThe OSCE is seeking a highly skilled Human Resources Specialist to join its team. As a key member of the Human Resources Department, the successful candidate will be responsible for providing administrative support to the department, including maintaining personnel information, processing entitlements and benefits, and coordinating recruitment...
-
Human Resources Specialist
vor 2 Monaten
Wien, Wien, Österreich OSCE VollzeitJob Title: Human Resources SpecialistJob Summary:The OSCE is seeking a highly skilled Human Resources Specialist to join its team. The successful candidate will be responsible for providing administrative support to the Human Resources Department, including maintaining personnel records, coordinating recruitment activities, and providing general HR...
-
Assistant Manager Human Resources
vor 6 Monaten
Wien, Österreich Park Hyatt Vienna VollzeitSummary **Pool im ehemaligen Banktresor? Highclass Restaurant im alten Kassensaal? Feiern auf der Chefetage? Gibt’s nicht? Gibt’s doch! Komm ins Park Hyatt Vienna und erlebe wie wir Unmögliches, möglich machen.** Deine Aufgaben - Erste/r AnsprechpartnerIn für Mitarbeiteranfragen - Du stehst Führungskräften, beratend und unterstützend in allen HR...
-
Human Resources Generalist:in
vor 6 Monaten
Wien, Österreich LOISIUM WINE & SPA RESORT Vollzeit**"We are Xenios"**: Hinter dem Xenios-Team steht eine Hotelbetriebsgesellschaft die unterschiedliche Häuser führt, unter anderem zwei neueröffnete Hotels der weltweit größten Hotelkette, Marriott International, Das Hospiz am Arlberg sowie die LOISIUM Hotels. In unseren Hauptsitzen in der Wiener Innenstadt und in Salzburg bündeln wir strategische sowie...
-
Human Resources Coordinator
vor 3 Monaten
Wien, Österreich Marriott International, Inc Vollzeit**Job Number** 24155024 **Job Category** Human Resources **Location** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management - At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences...
-
Human Resources Director
vor 6 Monaten
Wien, Österreich Skyworth Digital Vollzeit**About us**: STRONG (Skyworth Digital) is at the forefront of the home networking products industry, committed to providing cutting-edge connectivity solutions that enhance the connected lifestyle. Our diverse product range includes Wi-Fi Mesh Systems, 4G and 5G Mobile Routers, Wi-Fi Repeaters, and Powerline Homeplug products. **Position Summary**: The...
-
Wien, Wien, Österreich ELIN VollzeitWillkommen bei ELIN, wo wir uns auf die Unterstützung unserer Mitarbeiter konzentrieren!Berufsbegleitende AusbildungSicherheit und StabilitätKönnen Sie sich vorstellen:eine angestellte Position mit einem Mindestbruttogehalt von € 1.445,00 pro Monat zu erfüllen?Ihre AufgabenWir suchen eine motivierte Person, die bereit ist, an verschiedenen Projekten im...
-
Human Resources Internship
vor 6 Monaten
Wien, Österreich Runtastic GmbH VollzeitWant to support hundreds of millions of people in their fitness journey? Join the Runtastic team and work for the adidas Running app. If people are your thing and you would like to gain first holistic experience in the field of Human Resources, join our team for a 2- 4-months internship. In this role, you’ll have the opportunity to collaborate strongly...
-
Karrierestart in Human Resource Management
vor 2 Wochen
Wien, Wien, Österreich ISG Personalmanagement GmbH VollzeitWir, ISG Personalmanagement GmbH, bieten dir eine einzigartige Möglichkeit, deine Karriere in Human Resource Management zu starten. Als international erfolgreiches Personalmanagementunternehmen mit Sitz in Österreich sind wir klarer Marktführer auf unserem Gebiet.Ziel deines Praktikums:Die Welt von HR und Recruiting kennenzulernenIhre Karriere im Bereich...
-
Director for Human Resources
Vor 7 Tagen
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human dimension aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, freedom of media, protection of national minorities,...
-
Human Resources Coordinator
vor 3 Monaten
Wien, Österreich Marriott International, Inc Vollzeit**Stellenangebotsnummer** 24155024 **Tätigkeitskategorie** Human Resources **Standort** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria AUF KARTE ANZEIGEN **Beschäftigungsart** Full-Time **Nicht vor Ort?** N **Umzug?** N **Stellenart** Non-Management - Mit mehr als 100 preisgekrönten Hotels rund um die Welt schaffen die Damen und...
-
Human Resources Coordinator
vor 6 Monaten
Wien, Österreich Marriott International, Inc Vollzeit**Stellenangebotsnummer** 24015509 **Tätigkeitskategorie** Human Resources **Standort** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria AUF KARTE ANZEIGEN **Beschäftigungsart** Full-Time **Nicht vor Ort?** N **Umzug?** N **Stellenart** Non-Management - Mit mehr als 100 preisgekrönten Hotels rund um die Welt schaffen die Damen und...
-
Human Resources Business Partner
vor 2 Wochen
Wien, Wien, Österreich Aptean VollzeitAptean is an IT strategy partner that supports medium-sized customers in their digital transformation. As a Human Resources Generalist, you will be responsible for optimizing existing processes and implementing HR goals and projects in the DACH region.Job DescriptionIn this role, you will work closely with the HR Business Partner and colleagues in Recruiting...
-
International Human Resources Specialist
vor 2 Wochen
Wien, Wien, Österreich IAEA VollzeitJob OverviewThe IAEA is seeking a highly skilled International Human Resources Specialist to join its team. This role will play a critical part in the organization's efforts to promote excellence in human resources management.ResponsibilitiesDesign, organize, implement and deliver training and learning activities to various audiences, preferably in an...
