Human Resources Assistant

vor 1 Woche

Wien, Österreich United Nations Vollzeit

This position is located in the Legal and Policy Team (LPT) within the Operational and Advisory Support Unit (OASU), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Team Leader of LPT.

**Responsibilities**:
Within assigned authority, the Human Resources Assistant will be responsible for the following specific duties:

- Assist in the administration of the overall workload of the Team, i.e. provide administrative support in managing priorities and work-flow of the Team, status updates and other relevant information.
- Maintain and monitor automated database containing HR related requests for legal/policy advice and input organized by establishing and organizing files; assist in processing materials received to relevant individuals in the Team by monitoring calendars and deadlines, documenting actions, inputting information into file database and case management software, confirming case status and progress with the Team.
- Support the design and generating of a variety of periodic and ad hoc reports, statistical tables, charts, graphs, and other background materials/notes including promotional strategies and awareness raising materials as requested, inter alia, to facilitate audit requests and other reviews.
- Assist and take part in projects related to HR policy development and prepare notes/reports and participate in substantive discussions of the Team and Unit as a whole.
- Assist in organizing and conducting trainings in close cooperation with the Talent Development Team (TDT) in HRMS in key policy areas of defined attention, in support of the wider HRMS strategy and to facilitate specialized skill sets internal and external to HRMS.
- Assist in organizing awareness raising activities and campaigns related to LPT work portfolio.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as required.

Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of experience in human resources management, administrative services or related area is required.

Work experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja is desirable.

Experience in (digital) communications and in reporting, development and editing communication products related to human resources policies is desirable.

Work experience within the United Nations System or similar international organizations is desirable.

Experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual fo

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