Human Resources Assistant

vor 2 Wochen

Wien, Österreich United Nations Vollzeit

This position is located in the Staff Entitlements Unit (SEU)), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) - United Nations Office on Drugs and Crime (UNODC). The Human Resources Assistant will report directly to the Senior HR Partner, under the overall guidance of Chief, Staff Entitlements Unit.

**Responsibilities**:
Responsibilities: Within assigned authority, the incumbent will perform the following duties:

- Administration of entitlements: Review and process requests for entitlements and claims, handle moderately complex cases independently, complex cases to be discussed with the supervisor.
- .Act as focal point to individual Vienna-based staff members on matters related to entitlement travel, salaries and allowances, and to substantive offices on all HR related matters.
- Maintain effective and efficient communication with the Financial Resources Management Service on staff salary, allowances and entitlement related issues.
- Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
- Provide general office support services; process, draft, edit, proofread and finalise for signature/approval a variety of correspondence and other communications; set up and maintain files/records (electronic and paper).
- Prepare formal written responses to queries concerning HR related matters.
- Prepare and compile HR data and reports, as and when required.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as required.

Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

Several years of experience in administration of employee benefits and entitlements, preferably within the United Nations system or other similar international organisations is desirable.

Experience in working with an ERP system is required.

Experience in working with human-resources policies and procedures of the United Nations or a similar international organization is desirable.

Work experience with SAP/Umoja is desirable.

Experience with HR Partner local role is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Special Notice

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by

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