Executive Assistant

vor 6 Monaten

Wien, Österreich Lingvano GmbH Vollzeit

Lingvano’s mission is to break down language barriers and build bridges between Deaf and hearing people. The way we do that is by creating easy-to-use Sign Language courses for real-life situations.

We're looking for an Executive Assistant & Allrounder to take part in our journey of delivering the best digital sign language education in the world by ensuring seamless operations and processes across the organization.

Tasks
- Be the first contact point and host for external contacts such as suppliers, vendors, and visitors.
- Coordinate processes with external entities (AUVA, AMS, lawyers, etc.).
- Manage accounting functions (such as issuing invoices, billing travel expenses, payroll).
- Oversee office infrastructure, supplies, IT equipment, and administrative tasks.
- Handle company mail administration and manage team calendars (including vacations, business trips, remote work, etc.).
- Plan and execute internal company events and business trips.
- Collaborate with and manage sign language interpreters to facilitate seamless communication.
- Promote and support efficient collaboration within the team, including day-to-day business operations and process management (e.g. working time records).
- Manage administrative tasks related to employee onboarding and offboarding.

**Requirements**:

- Several years of experience in a similar role.
- Proficiency in both German and English, with the ability to effectively communicate with different stakeholders.
- Proficiency in Austrian Sign Language is a bonus.
- Financial expertise in managing accounting functions.
- Proficiency in digital tools (e.g., Asana, G-Suite, Slack) and technologies, or a strong willingness to learn and adapt to them.
- Excellent time management skills and the ability to multitask and prioritize work.
- A structured and independent work style, along with a hands-on mentality, quick learning, and strong organizational skills.
- Enthusiasm about learning new things and thriving in a fast-paced environment.

**Benefits**:

- Start-up flair with flat hierarchies: Participate in building a successful business with a clear social impact.
- Flexible working + remote work: Work-life balance matters You choose your working hours within our flexible working scheme.
- Learning & Development: We offer you up to 10% of your weekly working time for personal and professional development.
- Diversity & Inclusion: We live diversity Lingvano consists of an international team of Deaf, hard of hearing, and hearing employees.
- Free Sign Language classes: Do you already know a sign language or are super motivated to learn one? Once a week, you can attend our Beginners/Advanced classes for free.
- Financial support for your commute: We will financially support your eco-friendly commute with an (e-)bike or public transport.

This is a part-time position with a minimum of 20-25 hours per week for an immediate start.

The working hours are flexible, but availability in the office, primarily from Monday to Wednesday, is required, aligning with the tasks and needs of the role. The gross minimum salary based on 40 hours per week is € 40.000 per year. Depending on your qualifications and experience, a higher salary is very likely.

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