Senior Logistics and Transport Assistant

vor 2 Wochen

Wien, Österreich OSCE Vollzeit

**Background**:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit.

Mission Support Section (MSS) provides the working framework for OSCE's procurement and contracting assets, logistics, transport, travel and facilities management activities. It also acts as the policy development and co-ordination point for resource administration in the OSCE's Executive Structures in relation to these activities, including providing on-site assistance and technical training programmes.

**Tasks and Responsibilities**:
Under the supervision of the Logistics and Transport Officer, as Senior Logistics and Transport Assistant, you will be tasked with the following:
According to the nature of the OSCE's assets holdings and distribution, proposing effective methods for risk prevention, insurance and/or self-insurance; verifying best practices applied by partner organizations, proposing applicable practices for implementation;
Evaluating current insurance terms and conditions and making proposals for improvements; providing guidance and on-site support to his/her counterparts in Fund Administration Units of OSCE Executive Structures (ESs), when required;
Analysing accident/incident rates in terms of safety (including vehicle safety), as well as in terms of responsibilities and liabilities of staff; developing and proposing for implementation appropriate preventive measures to improve safety record; developing and implementing programmes for adequate training of drivers and operators of technical equipment in co-operation with ESs;
According to the volume of assets held, shipped and operational vehicles, monitoring and administering insurance coverage in the areas of vehicle insurance, general third party liability insurance, electronic equipment insurance, transport and warehouse insurance and other non-staff related areas; advising ESs on standard corporate insurance related costs; providing related support to ESs during budget planning process;
Consolidating monthly insurance requirements of various ESs; preparing monthly insurance reports for submission to the Insurer; evaluating and processing accident claims with respect to OSCE property and/or to third party claims in co-ordination with the ESs; preparing a conclusive documentation set for each case for submission to the Insurer;
Monitoring the status of each insurance claim, ensuring that insurance refunds and payments to third parties are processed and recorded in the system; reviewing and clearing for payment all invoices for insurance services;
Assisting all ESs in obtaining all the necessary documentation required for the proper registration of vehicles either with OSCE plates or local diplomatic plates;
Assisting in the implementation of managerial decisions with regard to the transfer of OSCE vehicles between ESs;
Making arrangements for adequate maintenance of OSCE Secretariat vehicles in Vienna and in other locations; assisting ESs with limited local capacity in sourcing spare parts;
Co-ordinating private fuel tax refund for Secretariat staff with diplomatic status; informing supervisor about any anomalies or discrepancies found in tracking of fuel, usage of vehicles;
Co-ordinating logistics for private usage of vehicles by eligible Secretariat staff as per established instructions;
Performing other related duties as assigned by the supervisor; may be called to drive official vehicles.

**Necessary Qualifications**:
Completion of secondary education, supplemented by a specialized training in insurance management, international logistics and transport;
Possession of a valid driving license Category B;
Minimum six years of relevant experienc

  • Junior Disponent:in Internationale Transporte

    vor 4 Wochen

    Wien, Österreich Gruber Logistics Vollzeit

    Wir sind ein Familienunternehmen, das sich das Vertrauen von Kunden und Mitarbeitern erarbeitet hat. Dieses Vertrauen gibt uns die Möglichkeit, Herausforderungen aktiv anzugehen, uns stetig zu verbessern und unseren Kunden das Leben einfacher zu machen. Dies zu wissen, motiviert uns Tag für Tag. Es schweißt uns zusammen, um gemeinsam Berge zu...

  • Purchases & Logistics Specialist (All Genders)

    vor 4 Wochen

    Wien, Österreich Chiesi Farmaceutici Vollzeit

    **Date**: 17 Apr 2024 **Department**: Purchases & Logistics **Team**: Supply Chain/Logistics & Procurement **Job Type**: Direct Employee **Contract Type**: Permanent **Location**: Wien, AT Chiesi Pharmaceuticals GmbH is a subsidiary of the internationally successful private com-pany Chiesi Farmaceutici S.p.A. based in Italy, which consistently invests in...

  • Pharma Logistics

    vor 4 Wochen

    Wien, Wien, Österreich Talentor Austria Vollzeit

    Do you want to be connected worldwide? Are you ready for this new job opportunity offering operational freedom and personal development perspectives in a dynamically growing company?Our client with HQ in Vienna is an owner-managed pharmaceutical company, which strategically acquires prescription-only originator products worldwide. The owners and a team of...

  • Customer Service Assistant

    Vor 3 Tagen

    Wien, Österreich AUTAMAROCCHI SPA Vollzeit

    For our Vienna branch we are looking for a Customer Service Clerk, preferably with background in the transportation or Sea Logistic. Job description and daily activities: under the supervisor of the transportation manager, managing in team the daily operation - order entry, communication and problem solving with the customers, sub-contractors, colleagues in...

  • Online Assistant

    Vor 7 Tagen

    Wien, Österreich Halliburton Vollzeit

    The Job Overview We are seeking an individual to perform online assistance/Travel duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports,...

  • Trainee Logistics Processes

    Vor 5 Tagen

    Wien, Österreich OMV Group Vollzeit

    **Trainee Logistics Processes (all genders)**: **Date**:13 May 2024 **Location**: Vienna, Vienna, AT, 1020 **Company**:OMV Group **Join our Fresh Graduate Program starting in September 2024!** - Establish broad understanding of OMV’s Fuels & Feedstock business through target-oriented on-the-job experience and participation in sustainable energy...

  • Online Assistant

    vor 1 Monat

    Wien, Österreich kitten travels Vollzeit

    **Job Title : Online Assistant** Can be done without affecting your current job - payroll 150 € - 200 € per day - Flexible time, Assist with online operations - 6 month experience required, one-on-one guidance provided - High School degree - Excellent verbal and written communications skills - Training: 1 week. - Flexible...

  • Logistic and Security Officer

    vor 4 Wochen

    Wien, Österreich FOUR PAWS International Vollzeit

    Full-time | 40 hours per week | Vienna Headquarters, Austria 16.6.2023 Would you like to contribute to something meaningful and work with us along our mission? This is your chance. We are looking for dedicated people to enrich our team as soon as possible. **Your contribution will be** - Being responsible for the maintenance of the department warehouse...

  • Accountant and HR Assistant

    vor 1 Monat

    Wien, Österreich Total AUSTRIA GmbH Vollzeit

    Sie möchten in einem der größten Energieunternehmen der Welt arbeiten - dann sind Sie bei TotalEnergies richtig! Wir suchen motivierte und engagierte Mitarbeiter/innen, die unsere Zukunft gemeinsam mit uns gestalten möchten. **Das Unternehmen TotalEnergies**: Für TotalEnergies sind 100.000 Mitarbeiter/innen in mehr als 130 Ländern tätig - sie alle...

  • Team Assistant(G4)

    Vor 7 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Team Assistant(G4) - (2023/0247 (003272)) Organization: NSRW-Decommissioning and Remediation Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-07-21, 3:36:35 AM Closing Date: 2023-08-18, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Logistics Coordinator Seafreight

    vor 4 Wochen

    Wien, Österreich Logwin AG Vollzeit

    **Logistics Coordinator Seafreight (m/w/d)** Sie wollen etwas bewegen? Ob zu Wasser, zu Land oder in der Luft entwickelt Logwin effiziente und maßgeschneiderte Logistiklösungen. Mit einem starken Qualitätsbewusstsein können Sie sich bei uns individuell einbringen und so die Zukunft bei einem führenden Logistik-Dienstleister aktiv mitgestalten. In...

  • Team Assistant

    vor 4 Wochen

    Wien, Österreich IFC Systems Corporation Vollzeit

    **Team Assistant** **Job #**: - req25175**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GB**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 2/7/2024 (MM/DD/YYYY) at...

  • Logistics Coordinator Seafreight

    vor 4 Wochen

    Wien, Österreich Logwin AG Vollzeit

    **Logistics Coordinator Seafreight (m/w/d)** Sie wollen etwas bewegen? Ob zu Wasser, zu Land oder in der Luft entwickelt Logwin effiziente und maßgeschneiderte Logistiklösungen. Mit einem starken Qualitätsbewusstsein können Sie sich bei uns individuell einbringen und so die Zukunft bei einem führenden Logistik-Dienstleister aktiv mitgestalten. In...

  • Logistics Coordinator Seafreight

    vor 4 Wochen

    Wien, Österreich Logwin AG Vollzeit

    **Logistics Coordinator Seafreight (m/w/d)** Sie wollen etwas bewegen? Ob zu Wasser, zu Land oder in der Luft entwickelt Logwin effiziente und maßgeschneiderte Logistiklösungen. Mit einem starken Qualitätsbewusstsein können Sie sich bei uns individuell einbringen und so die Zukunft bei einem führenden Logistik-Dienstleister aktiv mitgestalten. In...

  • Logistics Specialist

    vor 4 Wochen

    Wien, Österreich CF Energy GmbH Vollzeit

    **Job Title**: Logistics Specialist **Start Date**:April 10, 2023 **Location**: Vienna, Austria **About Us**: CF Energy (“CFE”) strives to build a clean and sustainable energy future for the planet. Through innovative energy storage systems, we equip customers throughout Europe and the broader region, from the smallest private consumers to the largest...

  • Senior Administrative Assistant

    vor 1 Monat

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Mitarbeiter:in Buchhaltung

    vor 1 Monat

    Wien, Österreich Gruber Logistics Vollzeit

    Für unseren Standort in Wien sind wir auf der Suche nach einem:r Mitabeiter:in in der Buchhaltung (geringfügige Beschäftigung) Ihr Aufgabenbereich: - Eigenständige Durchführung der Finanzbuchhaltng - Erstellung von Monats - und Jahresabschlüssen - Kontrolle und Verbuchung von Zahlungseingängen und -ausgängen Anforderungsprofil: - Abgeschlossene...

  • Logistics Coordinator

    vor 3 Wochen

    Wien, Österreich Valneva Austria GmbH Vollzeit

    Description We are a specialty vaccine company that develops, manufactures, and commercializes prophylactic vaccines for infectious diseases addressing unmet medical needs. We take a highly specialized and targeted approach, applying our deep expertise across multiple vaccine modalities, focused on providing either first-, best- or only-in-class vaccine...

  • Implementation Assistant

    vor 4 Stunden

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The goal of the Department of Nuclear Energy is to support Member States in enhancing the performance of nuclear power plants, fuel cycles, and waste management. This includes fostering innovation in nuclear technologies, developing national energy planning capabilities, deploying new power plants, preserving nuclear knowledge,...

  • Mitarbeiter:in Buchhaltung in Teilzeit

    vor 4 Wochen

    Wien, Österreich Gruber Logistics Vollzeit

    Für unseren Standort in Wien sind wir auf der Suche nach einem:r Mitabeiter:in in der Buchhaltung in Teilzeit (16h/Woche) Ihr Aufgabenbereich: - Eigenständige Durchführung der Finanzbuchhaltng - Erstellung von Monats - und Jahresabschlüssen - Kontrolle und Verbuchung von Zahlungseingängen und -ausgängen Anforderungsprofil: - Abgeschlossene...