Executive Assistant

vor 5 Monaten

Linz, Österreich NXAI Vollzeit

**Responsibilities**:

- **Operational Leadership**:Support the Management in the day-to-day management of the leadership team and office operations. Serve as the Shareholder and CEO primary point of contact, managing schedules, communications, and administrative tasks.
- ** Decision-Making Support**:Assist in decision-making processes by providing relevant information and ensuring effective communication with other departments. Prepare and present reports, data, and research on various topics related to company operations and growth.
- ** Project Management**:Oversee and manage a variety of strategic initiatives and special projects from conception through implementation. Ensure projects are completed on time, within scope, and within budget.
- ** Operational Efficiency**:Facilitate and streamline operational procedures to improve efficiency and effectiveness within the organization.
- ** Stakeholder Engagement**:Build strong relationships with internal and external stakeholders to support the CEO’s initiatives and organizational goals.

**Success Criteria - First 90 Days**:

- **Operational Integration**:Gain a thorough understanding of company operations, culture, and key stakeholder relationships.
- ** Strategic Alignment**:Ensure alignment between the CEO’s vision and team execution, implementing progress tracking systems.
- ** Leadership Presence**:Establish yourself as a trusted partner to the Management, shareholders and leadership team, fostering collaboration and resolving conflicts.
- ** Process Implementation**:Introduce and standardize efficient workflows and performance measurement systems.

**Success Criteria - First 180 Days**:

- **Strategic Execution**:Ensuring measurable outcomes are achieved. Continuously align projects with the company’s strategic goals.
- ** Scalability and Efficiency**:Optimize processes and implement scalable systems to support the company’s growth.
- ** Performance Management**:Establish robust performance metrics and foster a high-performance culture within the organization.
- ** Operating Model**:Ensure the operating model aligns with the long-term strategic goals of the company.
- ** Risk Management**:Identify and mitigate risks, developing contingency plans to ensure organizational agility.
- **
Organizational Savvy**:Ability to navigate the organization's structure and culture effectively. Skilled in managing priorities and coordinating across departments to ensure seamless operations.
- ** Operational Excellence**:Demonstrated expertise in streamlining administrative processes and enhancing operational efficiency.
- ** Effective Communicator**:Strong verbal and written communication skills, with the ability to convey information clearly and concisely. Fluent and proficient in writing and verbal in German and English.
- ** Proactive Problem-Solver**:Highly resourceful and proactive, capable of anticipating needs and addressing issues before they escalate.
- ** Attention to Detail**:Meticulous attention to detail, ensuring accuracy in all tasks and deliverables.
- ** Resilient and Flexible**:Ability to adapt to changing priorities and remain composed under pressure.
- ** Dependable and Trustworthy**:High level of integrity and discretion in handling sensitive information. Reliable and consistent in delivering high-quality support to senior management.

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