Team Lead Assistants to Professors

vor 5 Monaten

Linz, Österreich Institute of Science and Technology Austria (ISTA) Vollzeit

Full Time (40 h/w)
- Klosterneuburg near Vienna, Austria
- 3,600* gross/month

Your Responsibilities

Are you looking for a new challenge in your assistant career? We offer the exciting opportunity to lead a team of engaged and experienced assistants to professors in the field of Information and System Sciences (ISS) and to provide administrative support to the responsible Area Chair.
- Leading and further developing the team of Assistants to Professors, providing administrative support to professors and their international research groups
- Providing executive support to the Area Chair within the respective area including the entire office management (e.g., preparation of documents, presentations, reports, agendas and schedules)
- Office space management and budgeting
- Keeping the Area Chair informed, providing a bridge for collaboration with other scientific areas and administration
- Welcoming and onboarding of new faculty members within the respective area and coordination of return visits during the hiring process
- First point of contact for faculty members of the respective area including assistance with e.g., mid-term reviews and off-boarding
- Cooperation with the Events Office regarding planning and organization of retreats & symposia
- Taking care of guests as well as responsibility for area-wide seminar series

Your Profile
- Several years of work experience in an international and/or scientific environment in a comparable position
- Work experience in a supervising function is of advantage
- Very good understanding and knowledge of administrative processes (accounting, HR, etc.)
- Excellent command of English (written & spoken), knowledge of German would be an asset
- Strong interpersonal skills, ability to build relationships with internal and external stakeholders
- Proactive approach and problem solving skills
- Ability to handle confidential information with discretion

ISTA is growing. Grow with us

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting frontier research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Your benefits

Education & training

Cafeteria

Childcare

Free shuttle bus

Multiple health offers

Pension insurance

Your Contacts
- Clara Kaiser
Recruiting & Employer Branding
+43 2243 9000 2250

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