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Editorial Administrator and PA to the Editor

vor 2 Monaten


Sydney, Österreich Guardian Australia Vollzeit

This is a Editorial Administrator and PA to the Editor role with one of the leading companies in AU right now 🔥 -- Guardian Australia -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the 🚀 takes off.

More About the Role at Guardian Australia 🧐🧐

We are seeking an experienced administrator to join our Sydney office as an Editorial Administrator and PA on a 12-month parental leave contract (full-time). In this role, you will be responsible for providing day-to-day administrative support to the editor and all editorial staff. This position would suit a highly organised, detail-orientated self-starter with previous administrative support experience. Key Responsibilities: - Provide administrative support to the editor, including diary, travel, speaking engagements, expense processing, credit card reconciliations, ad-hoc research requests, and other tasks as directed - Coordinate with Managing Director's EA on senior management meetings involving editorial management team - Prepare slide decks as requested by the editor and/or other senior editors - Oversee administration of visits by editor-in-chief and other events as directed, including the Christmas party, federal budget and sleaze raffle - Manage international and production desk rosters, including leave, in conjunction with international editor and deputy production editor, including forecasting shifts to target and escalating issues to managing editor, as necessary - Ensure rosters comply with the Enterprise Agreement (hours of work provisions) - Manage all travel bookings for the editorial business, including alerting the managing editor to major costs, escalating issues as necessary, and resolving changes and/or problems, at times outside normal working hours - Manage new starter travel forms - Coordinate bushfire training for staff as needed, and maintain bushfire kits across all offices - Prepare Award entries (e.g. Walkley Awards) in conjunction with planning editor, - Review and approve expense claims in Oracle, and complete all credit card reconciliations - Monitor the editorial email account and refer news leads, respond to queries, or escalate issues as appropriate - Triage editorial phone calls when put through by reception, escalating as necessary - Manage office mail in consultation with facilities/security - Maintain culture bookshelf - Take minutes of WHS committee meetings - Other general administrative duties, as required, including liaison with security for staff visits and associated administration Knowledge and experience - Previous experience in a similar administrative support role - IT skills (especially MS Office, Mac, Gmail, and Google products) - Ability to perform well under pressure and meet deadlines - Good command of PowerPoint and/or other presentation tools Skills / behaviours - Reliable and highly organised, methodical, detail-oriented with effective problem-solving skills - Highly developed time management skills - Strong integrity and experience dealing with sensitive information - Self-motivated, resilient, collaborative and proactive - Highly developed interpersonal and communication skills, both verbal and written - Able to remain calm under pressure - Open to challenge and correction

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