International Event Coordinator

Vor 5 Tagen

Wien, Wien, Österreich CIRSE Vollzeit
Congress & Travel Team Member

About Us

The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology.

We are looking for a new team member to join our Congress and Event Management Department. This role involves assisting in the effective organisation and management of various association activities, such as congresses, courses, and meetings. If you are passionate about communicating with people from all over the world, have a hands-on mentality, and are eager to learn more about congress and event management, this role is perfect for you.

Main Tasks and Responsibilities:

  • Assisting with the planning and execution of projects, including congresses, courses, and meetings.
  • Coordinating and supporting all stakeholders to ensure project timelines are met while fostering collaborative relationships.
  • Organisation and management of flight and hotel bookings.
  • Handling of Visa application processes.
  • Booking of transfers and shuttle services.
  • Administration and assistance of internal and external meetings.
  • Correspondence with meeting participants.
  • Traveling to and supporting on-site event delivery and execution.
  • Assisting with the supervision and coordination of event setups.
Essential Qualifications, Skills and Experience
  • Motivation and enthusiasm to work as part of an ambitious team, as well as having the drive and self-sufficiency to work independently.
  • Fluent written and spoken English (C1 level) and German (minimum B2 level).
  • Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook).
  • Customer focus, accuracy, stress resistance.
Desirable Qualifications, Skills and Experience
  • Relevant educational background (Tourism college, university degree, etc).
  • Experience in hospitality and/or customer service/relationship management.
  • Previous experience with hotel and flight booking systems.
  • Previous experience with event management software, in particular EventsAIR.
What We Offer
  • Friendly atmosphere in an international and highly-motivated team.
  • Diverse range of tasks and innovative work environment.
  • Travel opportunities.
  • Team-building events.
  • Beautiful office space in Vienna downtown.

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