Hr Officer And Executive Assistant

Job type: Full time / From 09/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Human Resources
Reference: 1452519
Location Profile Established in 2008, Point Cook Senior Secondary College is located in the fast growing and multicultural Point Cook area of Wyndham in Melbourne's south west, approximately 27 kilometres from the CBD.

We currently have 56 teaching staff (47.7 EFT) and 32 ES staff (27.63 EFT).
Our Leadership Team comprises of one Principal, two Assistant Principals, three Learning Specialists, three Year Level Leading Teachers, Inclusive Education Leading Teacher, Career and Pathways Leading Teacher and a Community Engagement Leading Teacher.
Our 2024 enrolments currently stand at approximately 773 students (21 international students) with a SOFE index of 0.3930.

Every PCSSC student is supported at their point of need to achieve academic and social success.
Through our core values of respect, effort and responsibility we prioritise wellbeing, learning and engagement.
Our College has a strong emphasis on building positive relationships to support success in a multitude of pathways.

As a dedicated senior school, we offer a broad range of VCE subjects, acceleration opportunities, select entry academic programs (ASPIRE) and applied learning in VET and VCE VM pathways.
We have built very strong partnerships with a number of tertiary institutions with 98% of our students receiving a tertiary placement of their choice.

Our college places a strong emphasis on student voice and agency.
Our students are expected to take responsibility for their own learning, and are encouraged to participate in improving our school environment.
In addition to the supports provided through the Wellbeing Hub, students have access to designated Safe Space areas within the school including our Sensory Garden.

For further information about Point Cook Senior Secondary College, please visit our website -
Selection Criteria SC1 Demonstrated experience in human resource management including knowledge of employment conditions, DET policy and personnel matters.

SC2 Demonstrated high level proficiency in the use of ICT, Microsoft Office, CASES21, Edupay and Recruitment-on-line.

SC3 Demonstrated high level oral and written communication and administrative skills with an ability to develop constructive relationships with staff, parents, the wider community and business partners in a variety of forums.

SC4 Demonstrated high-level personal assistant skills with demonstrated effective organisational and time management procedures.

SC5 Demonstrated capacity to work effectively as part of a team.

Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.
Professional student support positions become a feature at range 3 (e.g.
therapists, psychologists) where standard professional services are delivered.
Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities Onboarding and induction of new staff via Edupay Create Staff contracts, personal staff files, conduct and edit all job data changes, create CASES21 ID, upload to Compass and file all HR documentation.
Manage and process all types of leave entries - Staff absences, Personal Leave, Maternity and Family Leave, Bereavement Leave, Annual Leave, LSL, LWOP and TIL Process allowance payments and positive inputs Manage the validation of all teacher VITs and Educational support WWCC Assist all staff (both teaching and ES) with any HR requests.
Ensure confidentiality of all records is maintained.
School Council Secretary (3rd Thursday of every month) - send out agenda in advance, type and email out the final minutes, organise dinner for all members, advise of yearly council training, organise yearly member elections.
As directed by the principal, provide assistance to other members of the school community within the college.
Provide a range of services to support the goals, values and behaviours of the DET and the college.
Conduct routine stationary, office supplies, equipment checks and ensure adequate amounts are available.
Re-order products when required.
Prepare exec agenda for exec meeting.
This includes checking PD tracker, Compass for events, preparing staff requests (including leave requests).
Attend ES monthly meetings.
Conduct general admin and reception duties within the office, including first aid.
Perform any other duties as determined by the Principal, Assistant Principals or Business Manager.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

It is our policy to provide reasonable adjustments for persons with a disability.

Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

Application Process 1.
A cover sheet providing contact information including home address, email and phone number.

2.
A CV with a summary of experience and qualifications.

3.
Address all the Specific Key Selection Criteria questions.

4.
The names, email addresses and contact details for three referees.

All documents (cover letter, CV and key selection criteria responses) should include your name in the header of each document.

All applicants should ensure that their personal profile on Recruitment Online is up to date.

Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at here .
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