Facilities Coordinator

Vor 4 Tagen

Melbourne, Österreich Tideri Jobbörse Vollzeit

To assist with the facilitation of business requests for office management, ensure equipment is serviced and maintained, and engagement and payment of invoices for third-party vendors is managed.

Key Responsibilities
Submit invoices for payment via Ariba and ensure correct GL account codes are used and processed in a timely manner.
Submit receipts for payment in a timely manner via Concur to reconcile Corporate Credit Card expenses.
Creation of purchase orders when required.
Assist with account management of vendors.
Look for ways to reduce costs for the business.
Operations
Be a key point of contact for various Office Management requests.
Assist with preventative and urgent office maintenance and coordinate repair work with contractors.
Establish policies, procedures, and systems necessary for proper purchasing practices, controls, and services.
Administer premises management by selecting new office space, liaising with architects and decorators, negotiating new property leases and rent reviews, and developing and monitoring compliance.
Assist in the recommendation of properties for MetLife to both acquire and/or dispose of.
Negotiate maintenance contracts, provide expenditure and performance data for management, and plan premises usage.
Creation of security cards and locker allocation.
Responsible for keeping a register of visitor passes and ensuring their return.
Deactivate any lost passes.
Ensure wardens are trained and posters updated on the floor when we have staff turnover.
Submission of loading dock requests when deliveries are required.
Ensure first aider room is stocked and kept clean and tidy.
Adhere to MetLife Records Management policy.
Assist the business with retrieval or destruction requests.
Maintain a good working relationship with building management and third-party vendors.
Maintain kitchen and stationery supplies for the office.
Support the Facilities & Wellness Manager by participating in business improvement and cost reduction initiatives.
Attend Building Management Meetings and Fire Warden sessions when scheduled.
WHS
Assist the Facility and WHS Manager in developing and updating WHS policies and procedures.
Ensure safe work practices and legal requirements regarding health and safety are met.
Action safety reports and carry out workplace inspections.
Ensure safe work method statements are completed.
Ensure compliance with occupational health and safety regulations.
People
Operate in accordance with MetLife Insurance values, enabling a cohesive and positive working environment.
Participate in work-related team meetings and activities as required.
Core hours will be Monday to Friday, 08:45 am to 17:00 pm.

Qualifications & Experience
Minimum 3-5 years of experience in an office management or similar administrative role.
Excellent organisational, multitasking, and problem-solving skills.
Strong communication and interpersonal abilities, with the ability to work effectively with all levels of the organisation.
Proficient in the use of office software i.e., Microsoft Office.
Collaborative mindset and a customer-focused approach.
Attention to detail and a commitment to maintaining high standards of work.
Experience in a large matrix financial services organisation is an advantage.
Experience in building and/or facilities management.
Experience with project management methodologies and tools.
Degree qualified in management, business, or related discipline.
Training or knowledge in current OH&S and relevant legislation.
Core Attributes
Customer Focus: A passion and focus on providing service excellence, providing relevant solutions that exceed our customer expectations, recognising the importance and value to the business, and striving to continually improve the service experience.
Collaboration & Teamwork: Listen, share information, and work effectively with team members to accomplish goals.
Proactive: Decisive and self-starting mindset, able to look ahead, innovate, and continually improve.
Agility and Adaptability: Comfortable with change, can adapt actions and thinking to suit different conditions or situations.
Integrity: Possess honesty and ethical/professional standards – able to be trusted to do what has been asked or promised.
Ability to Deal with Pressure: Able to organise time well, so that work and tasks don't build up and the ability to cope with job demands.
Accountability: Takes personal responsibility for decisions, actions, and always follows through on commitments.
Problem Solving & Decision Making: Can gather relevant information, prioritise, and think on their feet to make timely and informed decisions.
Communication: Able to express ideas clearly, effectively, and with meaning (written & verbal), to a variety of audiences.
Enables effective communication across the function or team, encouraging constructive feedback and sharing of appropriate information with relevant parties.
Uses listening and questioning to check for understanding; has the ability to communicate on all levels.
Learning Agility: Curious and eager to learn and readily recovers and learns from their mistakes.
Benefits We Offer
When you join MetLife Australia, you are joining a company that demonstrates holistic care and wellbeing for employees with benefits and programs that address physical, mental, social, and financial health.
We offer life insurance benefits, generous paid parental leave, market-leading menopause and fertility leave, car leasing, and more.
As well as an Employee Assistance Program (EAP), access to 360Health medical support, volunteer leave, and study assistance.

About MetLife
Recognised on Fortune magazine's list of the 2024 "World's Most Admired Companies", Fortune World's 25 Best Workplaces for 2024, as well as the Diversity Council of Australia Inclusive Employer Award 2023-2024, MetLife, through its subsidiaries and affiliates, is one of the world's leading financial services companies; providing insurance, annuities, employee benefits, and asset management to individual and institutional customers.
With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.

#J-18808-Ljbffr

  • Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    Facilities Coordinator - 12-Month Fixed-Term Contract Location: Osborne, South Australia Eligibility: Australian Citizens Only About the Role:BGIS is looking for a motivated and detail-oriented Facilities Coordinator to join our team in Osborne, South Australia, on a 12-month fixed-term contract.In this role, you'll be responsible for coordinating...

  • Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Bgis Vollzeit

    BGIS is seeking a proactive and organized Facilities Coordinator to join our dynamic team based in Berwick, VIC.In this role, you will be responsible for coordinating daily facility operations to ensure a safe, efficient, and productive work environment.Key Responsibilities: Help support the day-to-day operations of facilities with vendor management and...

  • Facilities Coordinator

    vor 17 Stunden

    Melbourne, Österreich CBRE Vollzeit

    Leading key MNC client in the Software industry Fast-paced coordinator role within a corporate environment    Provide high level customer service and facilities administrative support Melbourne | Land of the Wurundjeri people About CBRE: CBRE is the world's leading & largest commercial real estate services & investment firm; a growing &...

  • Facilities Coordinator

    Vor 3 Tagen

    Melbourne Airport, Österreich dnata catering and retail Vollzeit

    Melbourne Want to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our Melbourne Airport team as full-time Facilities Coordinator . So, what does a day in the life of a Facilities Coordinator look like? Reporting to the GM Facilities, Fleet and Projects, this role will support on a...

  • Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Dnata Travel Group Vollzeit

    Want to elevate your career to a higher altitude?Come join the world's largest air services provider, as a part of our Melbourne Airport team as full-time Facilities Coordinator.So, what does a day in the life of a Facilities Coordinator look like? Reporting to the GM Facilities, Fleet and Projects, this role will support on a day-to-day basis the Operations...

  • Advanced Operations Facilities Coordinator

    Vor 4 Tagen

    Melbourne, Österreich Ama Group Ltd Vollzeit

    Are you a determined Facilities Coordinator, ready to take the next step with the biggest collision repair group across AU/NZ?Capital SMART is seeking an experienced and proactive individual to become the Advanced Operations Facilities Coordinator to help coordinate and oversee transformative projects across 62 sites AU/NZ wide.This role requires an...

  • Reception/Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...

  • Facilities & Administration Coordinator, Perth

    Vor 7 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    Company Description Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise.The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital...

  • Buscojobs | Reception/Facilities Coordinator

    Vor 3 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...

  • Facilities And Maintenance Coordinator Facilities And Maintenancecoordinatorbrisbane, Qld, Au[...]

    Vor 7 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    About GroundProbe GroundProbe is a global technology leader based in Australia with an additional manufacturing facility in the USA, specialising in real-time solutions for measuring and monitoring geohazards.We are a team of innovators renowned for pushing boundaries and revolutionising the industry with cutting-edge technologies, pioneering thinking, and...

  • Ventia Pty Limited | Facilities Coordinator

    Vor 2 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    Ventia are looking to engage an experienced Facilities Coordinator to join our team working on the Department of Transport contract.Reporting to the Maintenance Manager, you will manage allocated on-site works to ensure maritime assets are properly maintained including wharfs, jetties, harbours, gardens and associated buildings.You will need to plan...

  • Facilities And Assets Coordinator

    Vor 4 Tagen

    Melbourne, Österreich Apa Group Vollzeit

    Add expected salary to your profile for insightsThe OpportunityAt APA, our purpose is simple: to strengthen communities through responsible energy.We have an exciting opportunity available for a Facilities and Assets Coordinator to join the APA Networks team in Thomastown, on a Permanent Full-time basis.Reporting to the Facilities and Stores Supervisor, you...

  • Facilities Coordinator

    Vor 2 Tagen

    Melbourne, Österreich Tideri Jobbörse Vollzeit

    Key gws client account in it industry provide high level customer service and facilities support this role is crucial in supporting contract operations and

  • Facilities Coordinator

    Vor 2 Tagen

    Melbourne, Österreich Cbre Vollzeit

    Join CBRE a global leader in Commercial Real EstateWork Your Way to suit your scheduleCareer path opportunitiesMelbourne | Land of the Wurundjeri peopleAre you looking for a pathway into something different and a work schedule that suits the days you want to work?We are interested in people after casual work in the corporate sector to join our Work Your Way...

  • Buscojobs | Facilities Operations Coordinator

    Vor 3 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    Apply locations : Allambie Heights, NSW, AustraliaTime type : Full timePosted on : Posted 3 Days AgoJob requisition id : JR-0000005256Join us and make a positive difference to the lives of people with disabilities, and to grow your career as part of our alliance of great minds.Our shared values are Passionate, Respectful, Ethical, Curious, and...

  • Cullen Jewellery | Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Tideri Jobbörse Vollzeit

    Founded by Jordan Cullen in 2018, Cullen Jewellery is an ethical fine jewellery brand focused on exceptional human experiences.As a digital-first business, we blend traditional craftsmanship with modern technology, using the best materials to create timeless pieces.We're committed to the environment, crafting every piece with sustainability in mind.Our lab...

  • Cbre | Eoi: Facilities Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Tideri Jobbörse Vollzeit

    Join a leading Global organization with excellent career development opportunities.Be part of a fast-paced facilities management team for a client in the manufacturing sector based in Dandenong, VIC.An exciting opportunity to work on a client account in manufacturing.Be part of, and help create the award-winning client company culture whilst delivering...

  • Facilities Maintenance Coordinator

    Vor 7 Tagen

    Melbourne, Österreich Buscojobs Vollzeit

    ASC is Australia's submarine company.We built the Royal Australian Navy's Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats' service lives.We have also been selected by the Australian Government to sustain and jointly build the nation's nuclear-powered submarines – the largest and most complex...

  • Facilities And Grounds Maintenance Coordinator

    vor 15 Stunden

    Melbourne, Österreich Department of Justice and Community Safety, Victoria Vollzeit

    Facilities and Grounds Maintenance CoordinatorJob posted: 24/01/2025Location: Melbourne | Northern MetropolitanJob type: Full time / 24 MonthsOrganisation: Department of Justice and Community SafetyReference: DJCS/1841118Closes: 09/02/2025Classification: VPSG4Salary Range: $95,102 - $107,905At the Department of Justice and Community Safety, we're looking for...

  • Facilities Coordinator Corporate

    Vor 7 Tagen

    Melbourne, Österreich Seeing Machines Vollzeit

    Seeing Machines has developed the world's most advanced human data-driven technology which enhances transport safety by dramatically reducing fatal accidents every day.We're on a mission to achieve zero transport fatalities.With at least 2 million cars on the road using our state-of-the-art operator monitoring technology developed by the passionate team at...