Australian Public Service Commission | Executive Assistant
vor 11 Stunden
Learn how a merit list or pool may be used Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool.
If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles.
Applicants may be offered a future role, without the need to reapply.
A merit list or pool may be used for up to 18 months.
This merit list or pool may be used to fill other vacancies anywhere in Australia.
For more information about Merit Lists or Merit Pools please go to APSC's website - The APS Merit Principle.
The key duties of the position include: The department is seeking motivated individuals who are curious and eager to learn, to fill a number of Executive Assistant (EA) positions across the APS 4 level.
As an EA, you will be provided with broad exposure to the work, people, and culture within the department.
Your role will touch on a number of key aspects of the organisation's operations, presenting a diverse range of challenges and opportunities to grow, upskill, and network.
You will work under general direction and exercise discretion to provide administrative and operational support to SES officers and their immediate work area including participating in strategic planning and decision making and being a conduit between the area and the broader department.
Some of the key duties and responsibilities may include:
Diary management, travel coordination, ordering stationery and supporting meeting preparation, including assembling packs and relevant documentation.
Providing 'front of house' support duties including telephone triage, general correspondence and responding or directing queries to relevant officers.
Preparing routine or moderately complex correspondence, minute taking, photocopying/scanning and filing, and coordinating responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
Assisting with financial management, including processing of accounts payable, management of corporate credit card accounts, quality assurance, and acquitting travel in the financial management system (SAP).
Building rapport and maintaining stakeholder relationships.
Liaising with stakeholders to assist and resolve moderately complex issues.
Making decisions within defined parameters relating to the area of responsibility.
Contributing new ideas and identifying opportunities to improve the efficiency of business.
Actively participate in the Executive Assistant Network.
How can you help us make a difference?
We seek people who bring external ideas, diverse experience, and global perspectives, and are willing to explore innovative ways of working.
People who work for us will display leadership at all levels, apply information effectively to solve problems, and work collaboratively to achieve outcomes.
As an Executive Assistant, you will be required to:
Demonstrate structured and clear communication skills.
Prioritise and manage workloads effectively.
Demonstrate influence, discretion, and confidence.
Build a culture of inclusivity and emotional intelligence.
Be highly organised and focused on overcoming challenges with solutions.
Collaborate with others to achieve goals.
Demonstrate initiative and sound judgment.
We will support you to make a difference:
Through our 'EA Buddy Program' which partners new and established EAs together, providing support over a four-month period.
By creating informal learning and development opportunities through on-the-job support and the department's EA Network.
By enabling ongoing access to training through our learning management system, additional external training can be explored.
By providing opportunity for growth, empowering you to expand your role as you develop new skills and interests.
To be eligible for employment at the Attorney-General's Department, applicants must be Australian citizens.
Applicants offered employment will be required to successfully undergo a police record check and be able to obtain and maintain a security clearance at a specified clearance level.
The successful applicant must be willing to disclose all relevant and required information.
Notes The Affirmative Measures (Indigenous) process is open only to Aboriginal or Torres Strait Islander people who meet the criteria below.
To be eligible to apply for this role, you must: be of Aboriginal or Torres Strait Islander descent and/or identify as Aboriginal or Torres Strait Islander and be accepted by the community as being Aboriginal or Torres Strait Islander.
Note: The need to provide confirmation of Aboriginal or Torres Strait Islander heritage is not required as part of the application process.
Confirmation will be requested prior to the onboarding process.
RecruitAbility applies to this vacancy.
Under the RecruitAbility scheme, you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job.
For more information visit:
Getting to know the Attorney-General's Department The Attorney-General's Department delivers programs and policies to maintain and improve Australia's law and justice framework, and to facilitate jobs growth through policies that promote fair, productive, flexible, and safe workplaces.
Through the Australian Government Solicitor, we also provide legal services to the Commonwealth, including legal advice and representation.
Our department is the central policy and coordinating element of the Attorney-General's portfolio.
Our department is structured into five groups:
• Australian Government Solicitor
• Justice and Communities
• National Security and Criminal Justice
• Integrity and International
• Enabling Services
The department operates in a diverse and complex environment to address challenging issues.
We have a highly-skilled and engaged workforce involved in policy development and implementation and program administration.
The department also has a large number of practicing lawyers, mainly within the Australian Government Solicitor Group within the department.
The department is committed to having a flexible and inclusive workplace and recognises and values the diversity of the wider Australian community.
We encourage and welcome applications from people with disabilities, Aboriginal and Torres Strait Islander peoples, LGBTIQA+ people, people from culturally and linguistically diverse backgrounds, and mature age people.
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