Aps5 Procurement And Administration Officer, Clinical Care Standards
vor 4 Wochen
The Clinical Care Standards Program's purpose is to develop clinical care standards on health conditions that would benefit from a national coordinated approach in consultation with clinical experts and consumers.The Administration and Procurement Officer will be a member of the Clinical Care Standards Program team and will support the development and implementation of Clinical Care Standards and will work collaboratively with other relevant programs at the Commission. Activities the Administration and Procurement Officer will be required to perform include:Project management duties and preparation of project documents.Providing support to program committees and stakeholder management.Organising and assisting with public consultation processes.Procurement and contract management.This is a fast-paced position that supports the work of the Clinical Care Standards Program within the Commission. The successful applicant will work independently and with other staff in the Clinical Care Standards Team. The applicant will work with the Director and each of the senior project officers on their various projects. This will include providing support for committee meetings, events, procurement, finance, and all aspects of developing, publishing, and promoting Clinical Care Standards. As such, the position will suit a person who has excellent time management skills, is highly organised, and can be flexible and cooperative in terms of working with different people and changing priorities.The key duties of the position include:Undertake procurement activities in line with the Commission's procedures to purchase goods or services including: preparation of procurement plans, obtaining quotes, liaising with the successful vendor, and drafting contracts for signature.Contract management including registering contracts in SAP and monitoring the progress of deliverables and payments.Undertake basic financial administration (monitoring of the Program Budget, accruals and payments), processing invoices in SAP Concur and the Commission's financial administration systems, and working with the Director to manage the budgets and cash flow.Support the administration of committees, including: registering committee members, arranging reimbursement of expenses and payment of entitlements, acquitting meeting attendances, coordinating calendars and meeting dates, managing the bookings for teleconferences/videoconferences, maintaining calendars and email lists, and record keeping.Provide secretariat support to the work of the program and expert groups including organising venues and catering, coordinating papers and agendas, correspondence with committee members, and providing videoconference support.Provide project support to Project Managers and Directors as required including for procurement, coordinating meeting arrangements, and correspondence.Provide administrative support to the project staff including the organisation of public launches and other workshops.Maintain the Clinical Care Standards website using govCMS, the Commission's content management system.Manage correspondence and monitor emails to the team's inbox.Event management and liaison with vendors and external parties, with a high degree of organisation and professional communication.Maintain a range of databases including travel and contract registers and undertaking electronic document management using TRIM.Collaborate with team members and other program teams within the Commission to support the work of the team.Other duties as directed.
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