Executive Assistant
vor 2 Wochen
PA, EA & Secretarial (Administration & Office Support)
Full time
Support GM of Growth & Infrastructure and the senior leadership team $94,700 + 11.5% super, permanent full-time, WFH & the Footscray office Close to the Footscray Train station - easy commute
About Greater Western Water
We're water... and more.
GWW is a Victorian government owned water corporation that provides an essential service to some of the fastest-growing communities in Australia, stretching from Melbourne's CBD to Lancefield in the north and Bacchus Marsh in the west.
We embrace flexibility and connection with a balance of on-site and WFH.
Free onsite parking (subject to availability) Gender neutral, 16-week parental leave Monthly work life balance day off to treat yourself (if full-time) Free income protection and salary continuance insurance Access to corporate health insurance deals with major providers Wellbeing, prayer, and sensory rooms in the Footscray and Sunbury offices The opportunity
As an experienced Executive Assistant, your contributions will positively impact the community we serve.
Day-to-day you will provide high-level, comprehensive, confidential, and professional support to the General Manager (GM) in all aspects concerned with the efficient and successful operation of the Growth & Infrastructure (G&I) Function, including limited administration support to the wider G&I Leadership Team.
You will thrive in exceeding expectations and meeting strict deadlines, enjoy an agile, dynamic and changing working environment, have the confidence to handle and coordinate a diverse range of tasks, be proactive in resolving issues, and be an engaging communicator with compelling influential and networking skills to achieve successful outcomes.
Responsibilities
Support the GM in day-to-day operations including diary management, coordination of meetings and other events, prioritise and arrange appointments, travel, and accommodation as required.
Ensure GM is well prepared for future meetings/appointments and assist in the preparation for media/other high-profile engagements.
Meeting management and secretariat responsibilities which includes co-ordinate papers, agenda, meetings, and minutes for all meetings required by GM (includes executive level meetings, function level team meetings and others as required).
Organise meetings, functions, workshops, and venues and organising as required catering, technology requirements, distribution of relevant associated meeting documentation.
Assist GM and Leadership Team with the preparation of Board and Sub-Committee Papers and Business Matters, ensuring all deadlines are met for circulation and distribution of papers.
Review all board and committee items on behalf of the Function to ensure correct and consistent formatting and attention to detail.
Preparation of Function specific reports as required by GM and Section Managers.
Attend team meetings, prepare, and distribute meeting documentation in a timely manner including minutes, agendas, action lists and undertake follow up to action items.
Set up purchase orders and process invoices for Office of the GM as required, assist GM with expense reimbursement claims and monitor Office of the GM administration budgets.
Skills and Experience
Proven experience in a similar executive assistant role, proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and SharePoint combined with high attention to detail, diligence, and accuracy.
Exceptional communication and engagement skills, adept at interacting with diverse internal and external stakeholders at all levels.
Excellent organisational skills, including time management, and the ability to adapt to changing priorities and manage complex work programs.
High degree of initiative, ease in building trusted working relationships, proactive approach coupled with forward-thinking, and the ability to identify process inefficiencies and implement improvements.
See yourself thrive
Our vision for GWW is Thriving People and Country.
We aim to be as diverse as the communities we serve and are deeply committed to building a workplace where everybody thrives.
We're supportive, inclusive, and friendly, and value everyone for who they are and what they can bring.
We're seeking applicants across all cultural backgrounds, genders, and abilities, and will make reasonable adjustments as required, so please talk to us about what you need.
The successful candidates will be required to undergo pre-employment checks which will include reference checks, national police checks, and working rights in Australia checks.
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