Executive Assistant
vor 1 Tag
PA, EA & Secretarial (Administration & Office Support)
Full time
Herron Todd White is a respected market leader with a positive and focused future.
Our people are the key to maintaining our strong reputation for providing high-quality property valuations and exceptional customer service for key clients across Australia.
We have an unrivalled national presence with a network of 65 offices and over 850 employees.
It's our people that make us great and we're proud of our culture that prioritises teamwork, flexibility, challenge and endless opportunities.
About the role Step into a pivotal role where you'll work alongside a dynamic CEO and Executive Management Team (EMT), shaping the success of our evolving business.
We're looking for a proactive and resourceful Executive Assistant to join our Melbourne team.
In this role, you'll be a vital partner in ensuring seamless operations, contributing to meaningful projects and working closely with our Executive Management Team.
This isn't just a job - this is your chance to drive outcomes, manage high-level priorities and build strong relationships with influential stakeholders.
With flexible working arrangements, including hybrid work-from-home options, this is your opportunity to thrive professionally while enjoying work-life balance.
Key Responsibilities In this diverse and rewarding role, you'll take charge of:
Calendar Management: Coordinate the CEO's calendar by scheduling meetings, appointments, and travel arrangements.Document Preparation: Prepare, proofread and format important documents, presentations, and reports.Confidential Information Handling: Manage sensitive information with discretion, taking charge of urgent matters in the CEO's absence.Communication Coordination: Oversee and prioritise communication channels, including emails and correspondence, ensuring timely responses and action.EMT Support: Provide administrative support to the Executive Management Team (EMT), including scheduling meetings, preparing documents, and ensuring seamless coordination.Meeting Organisation: Organise and coordinate EMT meetings, preparing agendas, distributing materials, and taking minutes to capture key actions and decisions.Stakeholder Liaison: Act as the point of contact between the EMT and both internal and external stakeholders, ensuring clear and efficient communication.Event Coordination: Assist in organising company events, conferences, board meetings and offsite sessions to ensure smooth execution and planning.Cross-Functional Support: Assist with various initiatives and projects as directed by the CEO and EMT, contributing to overall business objectives.About You To excel in this role, you'll bring:
Proven experience in providing executive-level support to a CEO and senior executives.Exceptional organisational skills with the ability to juggle competing priorities and meet deadlines.Strong written and verbal communication skills, with the ability to handle sensitive information with integrity.You actively seek opportunities to streamline processes, improve efficiency and add value.You foster trust and rapport with internal teams and external stakeholders alike.If you're looking for a role where you can grow and truly make a difference, we want to hear from you.
Take the next step in your career and apply today
For further details about this opportunity, please reach out to Anja Jarvis, People & Culture Coordinator on for a confidential discussion or email .
As part of the recruitment process you will be required to complete pre-employment background checks, including a company paid Federal Police check.
Your application will include the following questions:
Do you have unrestricted rights to work in Australia?What appeals to you the most about this role, and why do you believe you are a good fit for the role?What are your salary expectations (including superannuation)?Herron Todd White is the largest independent property valuation and advisory group in Australia.
Our objective is to provide the highest level of client service with integrity, professionalism and independence.
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