Administration Officer- School Finance
vor 2 Monaten
St James School Nar Nar Goon – Nar Nar Goon VIC
The salary and conditions are in accordance with the Diocese of Sale Catholic Education Limited Schools and Secretariat Agreement 2022 as varied or replaced from time to time.
The position is classified as Education Support Employee Category B Level 2.
Employment is ongoing tenure.Employment is for gazetted school term dates.
School holidays are provided.Salary packaging arrangements are available to staff of St James Catholic Primary School.KEY SELECTION CRITERIA: A strong commitment to Catholic Education.Excellent interpersonal and communication skills.Experience in financial procedures including accounts receivable and accounts payable.Sound knowledge of relevant accrual accounting practices.Advanced computer skills and knowledge including experience in financial programs, Microsoft Word, Microsoft Excel, and Internet Applications.OTHER ATTRIBUTES REQUIRED: Strong organisational skills and ability to manage time effectively.Ability to prioritise work.Friendly and approachable manner.Ability to work as part of a team whilst still accepting responsibility for your own tasks.CONDITIONS OF EMPLOYMENT: The appointment will be subject to a satisfactory National Police Record Check and Employee Working with Children Check.Employment is conditional upon compliance with St James Primary School Child Protection and Safety Policy and Child Safety Code of Conduct, and any other policies or procedures relating to child safety.First Aid qualifications or a willingness to undertake First Aid training.QUALIFICATIONS AND EXPERIENCE: A relevant qualification in Administration, Business or a related field would be an advantage, but is not essential.Experience with financial or bookkeeping functions.Experience in a school environment would be an advantage but is not essential.DUTIES: Undertake administrative duties of the school office including:a.
Provide informed and friendly customer service to all students, parents/guardians and wider school community.b.
Ensure school visitor processes are followed in line with school policy and Child Safety requirements as required.c.
Provide administrative assistance to the Principal as directed.d.
Provide administrative assistance to school staff as directed by the Principal.e.
Attend to ill students and administer first aid as required.f.
Assist with administration of student attendance data as required.g.
Other duties as directed by the Principal.Undertake the accounts receivable function for the school including:a.
Receive and receipt monies payable to the school ensuring appropriate cash handling and banking procedures are maintained.b.
Generation of all invoices including school fees, associated charges and sundry items.c.
Preparation and maintenance of school fee direct debit schedules.d.
Administration of the application processes for Camps, Sports, Excursion Fund (CSEF), Conveyance Allowance and other applicable grants.e.
Administration of school fee concessions.f.
Administration of school fee debt collection.Undertake the accounts payable function for the school including:a.
Processing of invoices for purchase of supplies for the school.b.
Payment of invoices in a timely manner.Preparation and maintenance of school financial records including:a.
Ensuring Fringe Benefits Tax return is lodged and applicable follow up completed.b.
Review and lodge monthly Business Activity Statement.c.
Enter data for bank reconciliations on a weekly basis for the general bank account and a monthly basis for all other school accounts including Parents and Friends account, credit card and, if applicable, term investments.d.
Maintenance of school asset register.e.
Collation of financial documents for annual financial reporting and external audit.#J-18808-Ljbffr
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