Executive Assistant

vor 1 Woche

Melbourne, Österreich Aim Defence Vollzeit

PA, EA & Secretarial (Administration & Office Support) AIM is a deep-tech company that builds the most advanced High-Power Laser systems in the world.
Our team's focus is on applying cutting-edge research to protect people from emerging threats.
We are seeking a highly motivated Executive Assistant to work with the Chief of Staff to establish and maintain the Executive Office.
What You'll do Executive Support: Support Chief of Staff to set and manage Co CEO priorities, upcoming tasks, and commitments to ensure deadlines are met, including calendar management, meeting arrangements, and travel logistics.Communication Liaison: Review incoming communications and correspondence to the Executive Office and work closely with the Chief of Staff to prepare and distribute responses.Meeting & Event Management: Organize executive meetings, including logistics, agenda preparation, document creation, and note-taking.
Coordinate corporate events and travel as needed.Confidential Information Management: Handle sensitive and confidential information with discretion and professionalism.Documentation and Presentation Preparation: Draft and edit high-quality documents, presentations, and reports for internal and external use.Problem Solving & Initiative: Anticipate challenges, offer creative solutions, and ensure the smooth operation of day-to-day business activities.Ad hoc duties: At various times, Co-CEOs may require ad hoc support for personal tasks.What You'll bring Experience: 5+ years' experience in a similar role responsible for business administration duties including supporting Senior Executive Teams.Communication: Outstanding written and verbal communication skills with the ability to interact with a wide variety of stakeholders at all levels.Discretion & Professionalism: High level of confidentiality, integrity, and professionalism in handling sensitive information.Organisational Skills: Excellent organisational and time management skills with the ability to work well under pressure while managing tight deadlines.Adaptability: Ability to thrive in a fast-paced, dynamic environment and be flexible to the evolving needs of the organisation.What you need to know An Australian Government Defence security clearance is required for this role (NV1); applicants must be Australian citizens and eligible to obtain and maintain a clearance.
To learn more about clearances please visit – AGSVA.
This role is required onsite, with flexible working arrangements in line with supporting Company policies and procedures.
AIM is an 'all hands' company and will require support for other operational areas, as the requirements grow with the company.
The successful candidate will have experience in working across multiple operational areas and be able to step in to fill gaps.
How You'll Benefit Competitive remuneration.Exposure to exciting projects and industry-leading innovation.Be part of a growing company.We are committed to ensuring diversity, inclusion, and equality are embedded throughout our organisation for the benefit of our customers and our team.
If you are looking for a unique and exciting opportunity, we look forward to your application.
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