Purchasing Administration Officer
vor 1 Tag
Community Enterprise Queensland – Cairns QLDAre you ready to embark on a career journey that offers professional growth working with Aboriginal and Torres Strait Islander peoples in remote communities and related networks and delivers a meaningful impact? Community Enterprise Queensland (CEQ) seeks Expression of Interest for the role of Purchasing Administration Officer.As a critical team member, you will be at the heart of our services function in the Torres Strait, Northern Peninsula Area, and remote Aboriginal communities. Operating in 30 retail stores across remote locations, CEQ ensures access to quality fresh food, groceries, and essential services like fuel, gas, and ATM facilities.It really needs you to be enthusiastic about making a difference and ready to take on a challenging and rewarding role that aligns with your values (ours is "caring, every day, always") and aspirations. If so, we invite you to join us at Community Enterprise Queensland. To take this step in your exciting career journeying, apply for this role.SummaryThe Purchasing Administration Officer is responsible for administering the auto-replenishment purchasing and payment processes for stock. This position involves close collaboration with store managers to monitor inventory levels, ensure accurate stock quantities, and implement corrective actions for any supply issues. Using the Ordering System, you will streamline operations, inventory control, and contribute to the efficiency of our supply chain.Partnering with a cross-cultural, geographically dispersed team from Cairns to Cape York Peninsula, Gulf of Carpentaria, North Queensland and the Torres Strait Islands, the Purchasing Administration Officer will work in alignment with the CEQ vision and values and plays an integral role in ensuring the ongoing success and reputation of CEQ as an employer of choice.Qualifications & Experience• Previous experience working in a similar role within the Retail environment or Hospitality environment is desirable but not essential.• Previous experience working in a large and complex business is desirable, but not essential.Software & Systems Experience• Intermediate level of competency using the Microsoft Office Suite (Word, Excel, PowerPoint, Teams)• Worldsmart Retail Software, SmartRetail experience is desirable but not essential.• Sym-Pac Retail Software, experience is desirable but not essential.Team• Work as part of the Merchandise & Supply, within the Purchasing Administration team, and provide support to the Purchasing Administration Manager as reasonably required.• Ability to work in a cross-cultural team environment and provide peer support to other team members.• Build and foster collegial relationships across all teams in the business to ensure high team member engagement, productivity, and the success of CEQ.• Ability to work constructively in a team environment.Digital• Developing competency in the ethical use of AI technologies where appropriate and approved by the Purchasing Administration Manager and General Manager- Merchandise & Supply.Key Duties and Responsibilities• Weekly orders finalised in accordance with ordering calendar.• Promotions and specials are managed in accordance with event calendar.• Deliveries and invoices are reconciled within CEQ policy timeframes.• Plan, process, and monitor weekly orders for all stores.• Monitor and manage ordering stock levels.• Stock levels managed to meet demand.• Provide customer service to the stores and ensure speedy resolution to either internal or external customer requests.• Consult with internal and external stakeholders regarding stock and supply chain.• Stock credit management.• Data integrity complies with CEQ policy and practice.• Internal and external stakeholder relationships are maintained.• Other reasonable duties as requested by Senior Leadership in Merchandise and Supply or the CEO.Essential Requirements• Maintain data integrity in CEQ operating systems.• Monitor WH&S to ensure staff safety and a safe workplace.• Work in a team environment.• Current Criminal History check - no more than 3 months old.Annual Performance PartnershipCEQ team members will complete an Annual Performance Partnership (APP), which is a structured performance and professional development discussion which relates to KPI's aligned with the Strategic Priorities of the business and the CEQ values.The overall result of the APP is also based on how well team members have aligned with the CEQ Values, and achieving their professional goals set for the year.Our CultureCEQ promotes an honest, progressive, collaborative, respectful and inclusive teamwork environment throughout the establishment, culturing diversity and growth within the workforce.4 weeks annual leave & 17.5% leave loadingAbility to Salary Sacrifice up to $15,000.00 p.a. (meals & entertainment options)Employee assistance program (counselling & support services) availableOpportunity for career growthWorkplace health and wellbeing initiatives
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