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Office Coordinator
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ABOUT US Football Australia is situated on the lands of the Gadigal people of the Eora Nation.
We acknowledge the histories, traditions and living cultures of Aboriginal and Torres Strait Islander peoples and commit to building a brighter future together.
Football in Australia is a melting pot of approximately 2 million participants represented by over 200 different cultures, we are proud to be the most diverse and globally connected sport within the Australian sporting landscape.
This diversity in culture, ideas, and experience makes us strong and prepares us to achieve our vision to 'be a leading football nation where everyone is inspired to live and love the game'.
To achieve this, we live by our company values which include: Impact On & Off the Field: Challenge the way we think and do to seek ways to grow the impact football has, influence industry thought leaders.
Inclusive & Diverse Football for all: Football is embedded in the nation's social fabric, follows the story of Australia, be accessible for all.
A United Team: Bringing people together to unleash the power of football and to deliver the vision, we bring the team spirit to the game.
Trust: Building trust across the whole football community, be trusted custodians of the game, act with integrity and objectivity.
WHAT WE OFFER At Football Australia we want to look after our people and below are just some of the many benefits of joining our team: Flexible work arrangements Birthday Leave Study Leave Wellbeing & Lifestyle leave Paid Parental leave in addition to statutory government offering Volunteer leave Employee Assistance Program (EAP) Partner discounts Workplace Banking Program Social Activities such as 5-a-side futsal ABOUT THE ROLE This Sydney-based role is responsible for the smooth running of the Football Australia Office premises, facilities, and ensure a focused workplace experience for Football Australia guests & staff.
The Office Coordinator will ensure the smooth management of the office operations, overall staff experience within the office, manage deliveries and key stakeholders involved in the Football Australia premises.
Duties & Responsibilities: Office Management Provide direct administrative support as needed, including scheduling appointments, meetings, and events, maintaining filing system, mailing and shipping packages, and updating contact database and employee list.
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food/catering and delivery as required.
Coordinate established policies and procedures, measure outcomes against standards, and improve operational flow when identified.
Act as the Health & Safety Officer for Football Australia.
Ensure office efficiency by maintaining appearance of common areas, organising procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
Answer all incoming calls to the main Football Australia number & transfer to the correct people.
Organise local, interstate and overseas couriers and distribution of incoming/outgoing couriers and deliveries.
Coordinate all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
Facilities Management Act as the main point of contact with building management Venues NSW (VNSW), Precinct Security and establish strong relationships with office suppliers, sub-contractors to ensure deliveries and works are scheduled and completed.
Coordinate the efficient operation of Football Australia floor leases and liaise with building management Venues NSW (VNSW) on issues, repairs and maintenance.
Coordinate fire wardens and first aiders, including training and ensure kept up to date.
Assist P&C & IT with the onboarding and offboarding process of staff including equipment distribution and collection.
Event Coordination Assist in organising internal/external meetings including booking and setting up rooms.
End to end management of office and client functions and event preparation.
Proactively organise catering and setting up the event space for internal meetings/events and clients.
ABOUT YOU Experience, Skills and Qualifications: High level of logistical and organisational skills.
Excellent financial and budgetary skills.
Multitasking activities simultaneously and proactively managing contingency scenarios.
Inspirational and motivational individual to assist with creating a motivated and happy team environment.
Great relationship builder with an ability to uphold professional standards.
Ability to manage multiple tasks within tight timeframes in a rapidly changing environment.
Demonstrate a high level of integrity and discretion.
Qualified for first aid and Fire Warden training.
Additional Requirements: Full working rights in Australia.
Working with children check (paid/employee) or state-based equivalent.
International Criminal History Record for each country (other than Australia) in which you have resided for 12 months or more in the last 10 years (if applicable).
Out of hours and weekend work as required.
Click APPLY NOW to submit your application, including a cover letter and current resume.
Application Closing Date: 9 October 2024 Football Australia are an equal opportunity employer committed to providing a safe working environment that embraces and values child safety, diversity, and inclusion.
Our values and behaviours support and encourage an environment that sees its people drive impact on and off the pitch, are trusting in each other, united to achieve and embrace an inclusive environment.
We encourage applications from people who identify as female or non-binary, Aboriginal or Torres Strait Island people, people with disabilities and people with culturally and linguistically diverse backgrounds.
If you require support or advice with your application, please contact us.
In submitting an application, you agree to our collection statement.
To review, head to the following link: footballaustralia.com.au/jobs/collection-statement.
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