Executive Assistant | Sydney, Au
vor 22 Stunden
Executive AssistantWestpac Banking Corporation Sydney, AustraliaExecutive AssistantWestpac Banking Corporation Sydney, AustraliaFull-time permanent opportunity for a highly organised and proactive, professional EACritical role within Non-Financial Risk and Chief Compliance Office team, supporting our General ManagerOn-site 3-5 days per week in Sydney officeJob DescriptionFull-time permanent opportunity for a highly organised and proactive, professional EACritical role within Non-Financial Risk and Chief Compliance Office team, supporting our General ManagerOn-site 3-5 days per week in Sydney officeHow will I help?Your role will be key in providing efficient and effective coordination to our General Manager of Non-Financial Risk & Chief Compliance Officer. You will proactively support with forward planning, priority management, event management, travel and administrative duties, ensuring deadlines are always met.Key Responsibilities:Email and Calendar Management: Oversee the General Manager's email and calendar, coordinating meetings and preparing necessary materials.Meeting Support: Compile documents for daily meetings.Event Planning: Assist with team event planning and management.Leadership Meetings: Coordinate key leadership meetings, including agenda and presentation preparation.Stakeholder Requests: Handle internal and external stakeholder requests promptly.Correspondence and Knowledge Management: Draft correspondence and manage team intranet and SharePoint sites.Administrative Duties: Process travel and business expenses, review reimbursements, and coordinate payment of accounts.Primary Contact: Serve as the main contact for administrative tasks regarding systems, processes, and reporting.Customer Service: Handle and follow up on internal customer compliments, issues, and complaints.Expense Claims: Review and investigate office equipment claims, ensuring compliance with policies.Database Management: Maintain databases, files, and spreadsheets.What's in it for me?You'll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.What do I need?Significant EA experience within a Financial Services/ large corporate environmentProven track record of extensive Executive support experienceExpertise in Microsoft PowerPoint, Excel, Outlook as well as HR and finance based systemsAbility to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationshipsExceptional organisational, time management, problem solving and communication skillsAdaptability and flexibilityStrong planning and organisational skills and the ability to manage multiple tasks at any given timeJoin our team and showcase your ability to manage priorities, stay resilient, and maintain a calm, professional demeanour in a dynamic environmentWhat is it like to work there?We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will get some of the best banking, wealth and insurance benefits in the market.We back our employees by helping them work towards industry-recognised qualifications, using online learning, training modules and career planning tools for you to grow with us. We will even pay you to do volunteer or community work.As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.How do I apply?Start here. Just click on the APPLY or APPLY NOW button.At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone-our customers, employees, and the wider community. If you're interested in discussing workplace flexibility, please feel free to mention it in your application.We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, veterans and reservists, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ****** you need reasonable adjustments during the recruitment process?We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please email ****** Jobs From Westpac Banking CorporationBoost your careerFind thousands of job opportunities by signing up to eFinancialCareers today.
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