Tru Blu Solar Co | Executive Assistant
Vor 4 Tagen
West Gosford, Gosford & Central Coast NSW
PA, EA & Secretarial (Administration & Office Support)
At Tru Blu Solar Co, we're passionate about delivering sustainable solar and battery energy solutions that help power homes and businesses with clean, renewable energy.
With a rapid growth trajectory and a commitment to excellent service, we're dedicated to making a positive impact on the world while creating a dynamic and supportive work environment.
As a fast-growing company in the renewable energy sector, we are looking for an enthusiastic and driven Executive Assistant to join our team.
This is an exciting opportunity for someone with a positive attitude, great organizational skills, and a passion for supporting a high-energy, high-performance team.
Role Overview:
As an Executive Assistant at Tru Blu Solar Co, you will play a pivotal role in supporting the daily operations of the business and ensuring the smooth running of the office.
You'll be involved in a wide range of tasks, from managing administrative duties to helping with project logistics, customer service, and team coordination.
This position is perfect for someone who thrives in a fast-paced, ever-evolving environment and enjoys making a meaningful impact in the renewable energy space.
Key Responsibilities: Administrative Support:
Manage the Apprentice Wage Subsidy and ensure timely processing.
Assist with payroll management and maintain accurate records.
Support in XERO accounting system and ensure financial records are up to date.
Handle Project Welcome Pack Emails and customer Q&A.
Organize insurances and registrations for company assets.
Update and manage SWMS records to ensure compliance.
Social Media & Content Support:
Manage social media accounts and create posts, including updates for Google My Business .
Assist with content creation , including filming, uploading files, and managing media.
Take photos of work being done on site for marketing and documentation purposes.
Capture drone photos for projects when required.
Operations & Logistics:
Assist in event organization and team-building exercises to foster a positive workplace culture.
Coordinate uniforms for the team and maintain office supplies (e.g., paper, ink, food, coffee, etc.).
Manage the cleaning and maintenance schedule for the warehouse and office.
Organize small postage parcels and coordinate deliveries.
Assist with RMA processes for inverters, panels, and batteries.
Customer Support & Communications:
Log customer complaints and service calls and ensure timely follow-up.
Support project handovers and serve directly with customers to ensure satisfaction.
Record and track STC and PRC submissions , accounting for all payments.
Assist with booking cleaners and coordinating general office upkeep.
Provide logistical support, including driving executives to job sites to facilitate work on the go.
Assist with job postings on Seek and organizing applicant interviews.
Review subscription services and conduct data reviews for efficiency improvements.
What We're Looking For:
Positive Energy & Team Spirit: You will be an essential part of a rapidly growing team, and we are looking for someone who brings enthusiasm, a can-do attitude, and a strong work ethic.
Strong Organizational Skills: You can juggle multiple tasks and prioritize effectively in a fast-paced environment.
Excellent Communication Skills: You're able to communicate clearly and professionally, both internally and with customers.
Proactive & Solution-Oriented: You don't wait for instructions – you take initiative and solve problems before they arise.
Attention to Detail: Accuracy is key, especially when handling financial records, customer complaints, and project details.
Experience in Office Administration (preferred but not required): Experience with XERO or similar accounting software is a plus, but we are willing to train the right person.
Why Tru Blu Solar Co?
Join a Growing Industry: Be part of a fast-growing renewable energy company that's making a difference.
Career Development: Learn and grow in a dynamic, supportive work environment.
Team-Centric Culture: We value collaboration, transparency, and a strong sense of community.
A Chance to Make an Impact: Your contributions will directly support the company's success and sustainability goals.
If you're excited about working in a high-energy environment, aligned with our company values, and ready to contribute to Tru Blu Solar Co's rapid growth, we'd love to hear from you
To apply, please send your resume and a brief cover letter detailing why you're a great fit for this role.
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